Office Administrator

Does working for a successful & growing auto transport company sound interesting to you? Are you someone who can work in a fast paced and high pressure environment? Express East Portland is working with a small but successful auto transport team, handling logistics both locally and nationally. Apply with us today if this sounds like the right fit for you!Position: Office CoordinatorCompensation: Full-time, temp-to-hire, $24-$25/hourPosition Requirements:Associates degree in accounting or equivalent combination of work experience and education.Minimum of two years of experience in a fast-paced role with administrative and customer support responsibilities.Experience supporting a sales team highly desired.Proficient with computer programs, including MS Office (Excel, Outlook, Word) and CRM systems.Excellent communication and interpersonal skills with the ability to build successful relationships with internal and external partners.Strong attention to detail and highly organized.Valid driver''''s license and ability to meet insurance requirements.Need more information about this Office Coordinator job opportunity? Contact Express East Portland at 503-254-1200 or email our Contract and Professional Search Specialist [Click Here to Email Your Resumé] Benefits:Choice of two comprehensive medical plan options that include prescription drug coverageFull dental plan including preventative and diagnostic care, basic and major services, and orthodontia for childrenVision care, discounted hearing exams, and hearing aids401(k) retirement savings plan with company contributionLife, accident, and disability insuranceEmployee Assistance Program (EAP)Education assistanceSeven paid holidays, vacation accrual, and paid sick leave where applicable Job Responsibilities:Accurately maintain and coordinate information regarding equipment build status, delays, and vendor needs while maintaining accurate and up-to-date documentation.Manage weekly calls with manufacturers and vendors.Proactively identify issues and resolve or escalate to the Sales Manager, as appropriate.Work with finance department to schedule and secure flooring/funding of equipment upon completion at manufacturer.Assist the sales manager and sales associates with orders, financial documents, municate with vendors for equipment issues.Facilitate communication between sales team, vendor, and/or customer as needed.File for all incentives and manufacturing credits available per unit and follow up until funds have been collected.Issue all department purchase orders and code vendor invoices; create and track miscellaneous invoices to customers.Run reports out of CRM (SalesForce) monthly and as needed/requested.Participate in planning and coordinating vendor/customer/team events.Assist in sales team travel planning (includes arranging flights, hotel, and payment) and equipment transportationManage multi-line phone system and back up the reception desk as needed.Reconcile truck file accounts and expense accounts.

Created: 2021-11-29