Fiscal Contract Officer

To apply to this job please visit: /apply/jVN7V07q82/Fiscal-Contracts-Officer . Please do not apply through MassCareers. RACIAL EQUITY STATEMENT Mass Cultural Council works to invest financial, programmatic, and informational resources equitably. It also provides leadership to repair, heal, and build toward a cultural sector where racial diversity flourishes, decolonization of art and the cultural sector is achieved, and inclusion and belonging is the norm. Massachusetts'' communities, residents, and visitors benefit from robust diversity in the cultural sector, without which the Commonwealth cannot continue to thrive. A vision of the world that honors a breadth/variety of perspectives makes for a richer and more productive cultural sector. Seeing the world through different perspectives and bringing those ideas to life is the charge of the cultural sector and its leaders. Mass Cultural Council supports these creative visions and visionaries with co-creative, innovative, equitable, inclusive, and decolonized programming and grant making. Please review our Racial Equity Plan . POSITION SUMMARY The Administration and Finance Department manages Agency budgets and helps coordinate departmental spending, manages day-to-day office management including supplies, security, facilities and equipment and is responsible for all payments to organizations, individuals, and vendors. The Fiscal Contracts Officer interacts with agency staff, vendors and grantees to manage the grant contracting process from generation of contracts to payments; and monitors contractual compliance. DUTIES AND RESPONSIBILITIES: Assists grantees, vendors, and agency personnel in preparing content for contracts; answering questions from all parties involved with the contract process; serve as a liaison between grantees and agency personnel. Reviews internal information of grant award packages and other contract-related details within the SmartSimple Grant Management System. Reviews award packages upon return for accuracy, completeness, content, and compliance. Manages MMARS (Massachusetts Management Accounting and Reporting System) activity related to the agency''s state and federal grant accounts to insure timely encumbrance and disbursement of program funds. Monitors grant activity using the agency grant management platform SmartSimple Performs periodic reconciliation of SmartSimple, MMARS, and the MCC internal budget tracking sheet for projected spending and expended balances to keep records current and ready for audit and/or legal review. Assists with internal and external grant reporting requirements such as National Endowments Funds Management. Assists with periodic public records and audit requests Assist staff by providing fiscal information to support programmatic narratives for reporting requirements and status of grant awards Review and process employee reimbursements in HRCMS Reconcile monthly bank and PCard statements Review vendor contract documents for completeness and compliance Review and process employee reimbursements in HRCMS payroll system Reconcile monthly bank and PCard statements Assist Manager of Finance and Budget with preparation of annual budget submissions to Administration and Finance and Senate Ways and Means. Provide other administrative and financial tasks and ongoing support across the department as needed. After a brief training period, this position will be eligible for a telework. The Mass Cultural Council staff is currently working remotely and will transition to a remote first hybrid work model in the future. At that time, all staff will be expected to work in the Boston Back Bay office two (2) preset days per month. To apply to this job please visit: /apply/jVN7V07q82/Fiscal-Contracts-Officer . Please do not apply through MassCareers. COMPENSATION Bargaining Unit: 06 NAGE, Auditor IV, Grade 15. Pay is determined by the Commonwealth''s NAGE Unit 6 collective bargaining agreement between the range of $71,428.50 to $102,981.06. TOTAL COMPENSATION As an employee of the Commonwealth of Massachusetts, the total compensation package features an outstanding set of employee benefits which should be considered towards overall compensation, including: Alternative Work Schedules, and Remote First Hybrid Work Model 75% state paid medical insurance premium Extended Illness bank program Reasonable Dental and Vision Plans Flexible Spending Account and Dependent Care Assistance programs Low cost basic and optional life insurance Retirement Savings: State Employees'' Pension and a Deferred Compensation 457(b) plan 12 paid holidays per year and generous sick, vacation and personal leave package Tuition Benefit for employees and spouses at state colleges and universities Professional Development and Continuing Education opportunities Qualified Employer for Public Service Student Loan Forgiveness Program The Mass Cultural Council is an Equal Opportunity Employer. We strive to ensure our workforce reflects the diversity of the communities we serve. We encourage applicants from a broad spectrum of backgrounds to apply. If you have Diversity, Affirmative Action or Equal Employment Opportunity questions please contact Diversity Officer: Cathy Cheng-Anderson at [Click Here to Email Your Resumé] . It is important for us that this application process is accessible for all applicants. For any requests or needs regarding accessibility, accommodations, modifications, or specific preferences we should be aware of to ensure your experience is accessible, positive, and supported, please contact the Director of People and Culture, Cathy Cheng-Anderson at [Click Here to Email Your Resumé] . Please do not include any personally identifiable information with your application materials other than that specifically requested. The Massachusetts Cultural Council asks for basic information such as name, address, telephone number, and email address. You should not provide more detailed personal information such as your date of birth or Social Security Number with your application materials. In compliance with federal laws, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A criminal background check (CORI (Criminal Offender Record Information)) will be required as a condition of employment. Massachusetts Cultural Council follows the Executive Order 595: COVID-19 Vaccination Requirement for Executive Department Employees. As a condition of employment, successful candidates will be required to have received COVID-19 vaccination and/or boosters prior to the finalization of the hiring process. Details relating to complying with this requirement will be provided to finalists. Finalists who can provide documentation that the vaccine is medically contraindicated or who object to vaccination due to a sincerely held religious belief may make a request for a reasonable accommodation. Executive Order 595 can be found here: To apply to this job please visit: /apply/jVN7V07q82/Fiscal-Contracts-Officer . Please do not apply through MassCareers.Qualifications: PREFFERRED QUALIFICATIONS Below are characteristics we will look for in the selection process. We recognize that the depth of each individually and the balance of all of them collectively may vary from candidate to candidate and as such, encourage applications from individuals with a range of background experiences and skills. Working knowledge of the MMARS and the Commonwealth Information Warehouse reporting system Extensive knowledge of state contracting process, accounts payable policies and financial reporting systems Proficient with Microsoft Office applications including Excel, Word, Outlook, PowerPoint, and Teams Aptitude to learn Mass Cultural Council''s grants management system; SmartSimple and other financial applications as needed. Ability to interact with employees and constituents of different backgrounds and styles while demonstrating professionalism, courtesy, and a customer-centric approach. Analyze and determine the applicability of financial data, to draw conclusions, and make appropriate recommendations; to read and interpret documents such as financial reports, accounts, and contracts; to understand, apply and explain the provisions of the laws, rules, regulations, policies, procedures, specifications, standards, and guidelines; to perform mathematical calculations using formulas to solve problems and written instructions in a precise, understandable manner. Experience with the laws, rules, regulations, policies, procedures, specifications, standards, and guidelines governing financial activities and uses of Department forms, documents, and reports; and of electronic data processing techniques, particularly as applied to finance. MINIMUM ENTRANCE REQUIREMENTS Applicants must have at least (A) four years of full-time, or equivalent part-time, professional experience in accounting or auditing, of which at least (B) one year must have been in supervisory, administrative, or managerial capacity, or (C) any equivalent combination of the required experience and the substitutions below. Substitutions: I. A Bachelor''s degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required (A) experience.* II. A Graduate degree with a major in accounting, business administration, or business management may be substitute for a maximum of two years of the required (A) experience.* *Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. NOTE: Educational substitutions will only be permitted for a maximum of two years of the required (A) experience. No substitution will be allowed for the required (B) experience.

Created: 2025-11-01