Sothebys Institute of Art- Sr. Program Manager

Position PurposeTo ensure smooth operation of the MA & Global Program partnerships, with a focus on the Sotheby''s Institute of Art-Tsinghua University articulated program (SIA-TU); the role involves both student services and administrative functions. It also includes planning and implementation of site visits and study trips. This full-time position is based in New York and includes some nights and weekends as needed.Essential Duties and ResponsibilitiesSpecific duties and responsibilities include the following, but the individual will also be expected to perform all the duties necessary which are customarily performed by a person holding this position. Duties are based on the needs of the Director of the MA programs. Other duties may be assigned.Program AdministrationOversee MA & Global programs operations and student experience.Collaborate with cross functional teams such as Registrar, Finance, Facilities, Student Services and Branded Shared Services.Responsible for troubleshooting and resolving administrative issues.Oversee workflows and systems Liaise with Sotheby''s auction house (sourcing guest speakers, arrange visits, identify contacts, order catalog and magazines, event cross promotion).Responsible for approving MA program guest payments, guest speaker''s expenses and purchases.Liaise with the Program Coordinator, MA Programs Manage course/room scheduling and updates with registrars across all campusesManage student portal, online calendar and program announcements utilizing various LMS and student information platformsMonitor and track annual budgets including travel allocations, honorarium payments for guest lecturers, etc.Manage guest lecturer and site visit follow-up (thank-you notes, thank-you gifts, etc.)Assist with coordination of Thesis proceduresTravelSupport the design and delivery of site visits and study trips as directed; this may involve as much as 10 weeks of international and domestic travel (locations may include: New York, London, Beijing, or Los Angeles) each academic year and may include weekends and eveningsInitiate contact with museums, private organizations, and individuals that the program will visit to determine logistical requirements and confirmationsStudent ServicesCollaborate with SIA''s Admissions staff and partnership program staff to assist incoming students; develop, compile, and distribute mailings and orientation information; plan and staff orientation programming for various modulesRevise and update annual New Student Welcome Page (on Canvas)Assist with planning and execution of program orientation prior to the start of each moduleServe as primary contact for SIA-NY and the student body, maintaining consistent and effective communication with all students from date of enrollment through graduationServe as member of the Committee on Academic and Student Services (CASS); assess needs, evaluate and analyze student services programming and initiatives; develop recommendations; implement and take appropriate action to ensure efficiency and accuracyAssist with annual review and update of the SIA-NY MA Student Handbook for this articulated program with Tsinghua UniversityInstitutional ResponsibilitiesActively participate in the planning and execution of new student orientation, graduation, and other Institute events (some evening and weekend work required) as directedParticipate in admissions and recruitment presentations organized as directed Attend general staff meetings and professional development seminars and serve on committees as assignedKnowledge and AbilitiesTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed here are representative of the knowledge, skill and ability required. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Excellent organization skills, detail-oriented, and proactiveProficient in Microsoft Word, Excel, Outlook, and PowerPointFamiliarity with international student services preferredAbility to travel locally, nationally and internationallyAbility to be present in the officeEducation, Work Experience and/or LicensureBA required, MA in a visual arts field, Higher Education or student affairs preferredPrior administrative experience in demanding environmentExperience in higher education setting desirableLegal authorization to work in the United StatesLanguage SkillsProfessional written and spoken language skills in English and Mandarin is requiredExcellent public speaking skillsPhysical DemandsThe physical demands listed here are representative of those that must be met by an employee to successfully perform the essential functions of his/her job. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Ability to sit, stand, walk, travel up and down stairs, crouch, stoop and reach Ability to lift up to 25 lbs.Work EnvironmentThe work environment characteristics listed here are representative of those an employee encounters while performing the essential functions of the job. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.Basic office/academic environmentAirplane, coach, train travelThe above statements are intended to describe the general nature and level of work being performed by an individual assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. Sotheby''s Institute of Art reserves the right to modify this job description in its sole discretion. BrandEd is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. PI188991056

Created: 2025-09-06