Compliance Manager

JOB TITLE: Compliance Manager STATUS: Full TimeORGANIZATION: Marillac St. VincentFLSA STATUS: Exempt CUSTOMARY HOURS: 9:00am - 5:00 pm HOURS/WEEK: 40DIVISION: St. Vincent de Paul CenterDEPARTMENT: Data Management DIRECT SUPERVISOR: Senior Director Data ManagementDIRECTLY SUPERVISES: The compliance process within the agencyMissionMarillac St. Vincent Family Services strengthens, empowers, and gives voice to those in need in the Vincentian spirit of service through education and comprehensive programs to build vibrant communities in Chicago.Core ValuesOur employees commit themselves as individuals to live out the core values of integrity, excellence, creativity, advocacy, respect, and empowerment in our daily work, as we serve the needs of tegrity - Acting with transparency, humility, and honestyExcellence - Providing quality care with compassionCreativity - Being continuously resourceful and inventiveAdvocacy - Supporting the cause of those who lack resources for a reasonable quality of lifeRespect - Recognizing our own values and upholding the dignity and value of all peopleEmpowerment - Providing skills and resources to achieve full human developmentTeam BehaviorsVersatility Understanding and appreciating different and opposing perspectives on an issue; adapting ones approach as the requirements of the situation change; an eagerness for positive action; self-control; active listening.A collaborative work model Cooperatively working and sharing responsibility; contributing to the group effort; realizing a sense of commitment and ownership in the success of the organizations goals. Mutual accountability Holds others accountable with their roles; provides and receives feedback and takes constructive action.Client/customer advocate Identifies opportunities to improve quality of services; presents ones self professionally.Protects confidentiality & privacy Respects and protects information about all staff and clients.General SummaryUnder the direction of the Senior Director of Data Management, maintain program compliance for the MSV agency wide. The program compliance manager works collaboratively with the data managers and program directors, and senior directors to ensure that our data reflects that we are providing high-quality services and programming. The compliance manager ensures the documentation of the deliverables for DCFS Licensing, NAEYC, ExceleRate, and ISBE food program, etc. are accurately documented. The compliance manager will ensure the data and documentation complies across the Marillac St. Vincent program system and assist in long-term strategic planning to assess and improve sections. Duties & ResponsibilitiesEarly Childhood DutiesManage site Teaching Strategy Gold (TSG): adding or deleting staff and children and monitoring data input:(funding sources, site location, etc.)Work collaboratively with data analyst and program director to complete quarter TSG data analysis and attend the quarterly data meetings.Work collaboratively with the program directors and program managers to ensure staff is working toward school readiness goals with children.Monitor TSG data monthly to ensure valid data and that we meet the funders expectations.Work collaboratively with the program director and program managers to deliver monthly in-service training to staffWork collaboratively with the program director and program managers to ensure the documentation of childrens transition to kindergarten.Work collaboratively with the program director and program managers to ensure the documentation of the transition of children from toddler to preschool is in plete (3) Internal ISBE food audits per year.Work collaboratively with other component coordinators to plan education services integrated with health, mental health, dental health, nutrition, parent involvement, and social services.Work collaboratively with program managers to ensure that all staff have identified their training needs and have completed a professional development plan that identifies their educational and credential goals as well as their training needs yearly.Work collaboratively with disability coordinator and program managers in the development of IEP (Individual Education Plans or IFSP (Individual Family Service Plan).Work collaboratively with the program director and manager to ensure that all educational files, lesson plans, and documents are complete, accurate, and confidentially maintained.Other Outcomes and GeneralWork collaboratively with program directors to compile and submit yearly compliance reports at both sites.Work collaboratively with program directors to compile re-licensing pile and submit monthly/quarterly reports.Work collaboratively with the senior director, program director, and program manager to develop outcomes.Work collaboratively with data analysts, program managers, and program directors to ensure that the data entered is valid and plete audits.Attend staff training, meeting, and parent meetings as requested.Work collaboratively with program managers to track staff educational goals and milestones.Provide teacher training for new and existing staff on Trauma-Informed and other areas as identified through quarterly audits and feedback.Other duties as assigned.Job RequirementsEducation & CredentialsBachelors Degree in Early Childhood Education, Child Development, or relevant field required; Masters Preferred; Must meet DCFS qualifications for a Director to provide Director coverage; certification can be Gateways Infant Toddler Credential Level 5 or Infant Specialist certificate from Erikson Institute, Early Childhood Credential Level 5 and Director Credential Level 2ExperienceMinimum three years experience in a role Supervising or Coaching/Mentoring teachers; Proficiency with Creative Curriculum and Teaching Strategies Gold. Minimum 3-5 years experience teaching children birth to 5 years old a plus.QualificationsExcellent communication skills, both written and verbal. Ability to foster and work in a team approach. Able to demonstrate leadership. Ability to use abstract reasoning, problem-solving, planning, and analytical skills in training, evaluation, and program development. Ability that requires emotional maturity, respect, and patience for children to model appropriate behavior and contribute to each child''s physical, intellectual, social, emotional, and developmental needs. Able to attend to the physical need of children. Capable of providing for physical safety of active (infant/toddler, preschool, school-age) children in her/his care. Computer skills, software and strong understanding of Head Start child outcomes and through knowledge and application of developmentally appropriate practices.LanguageMust be able to read and write in English at a level sufficient to successfully perform required duties and understand and carry out both oral and written instructions in an independent manner. (Spanish) bilingual preferred. ysical DemandsThe physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to talk or hear. Possess the ability to fulfill all office activities normally expected in an office setting, including, but not limited to remaining seated for periods of time to perform computer entry, participating in filing activity, lifting, and carrying office supplies (paper reams, mail, etc.)The employee must occasionally lift and/or move up to 20-25 pounds. At times, it may require more than 40 hours per week to perform the essential duties of the position. Fine hand manipulation (keyboarding).Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Internal office space. The noise level in the work environment is usually moderate.

Created: 2026-04-04