Administrative Analyst I/II - City Managers Office

Administrative Analyst I/II - City Manager''s Office Print (Apply Administrative Analyst I/II - City Manager''s Office Salary $68,352.00 - $101,196.00 AnnuallyLocation West Sacramento, CAJob TypeRegular Full TimeDepartmentCITY MANAGER''S OFFICEJob Number2022-00063Max Number of Applicants75Closing8/30/2022 11:59 PM Pacific Description Benefits Questions The Administrative Analyst position in the City Managers Office will provide: support to the City''s public communications and community relations efforts, including communications between the public and City Management/City Council. Duties may also include research/analysis/management of special projects, including assisting in the research and writing of grant proposals on behalf of all departments in the City. This position requires strong written and verbal communication and customer service skills. The essential duties include the following: Receive, research, and respond to requests from community members and guide them on the most effective route to address or resolve concerns Assist with public communications and events Prepare written reports for management/executive staff/City Council Make presentations to City Council, boards and public groups Represent the City Managers Office in a variety of meetings pertaining to assigned activities and projects Perform related duties as assigned Preference will be given to candidates with two or more years of progressively responsible experience in the public or private sector performing technical and professional duties in support, communications and/or community relations and/or customer service, OR who possess a 4-year degree in public administration, business administration, political science or other related field. Candidates with strong communication and customer service skills are preferred. An official City of West Sacramento application form must be filled out, in its entirety. It is the applicant''s responsibility to explain his/her qualifications fully and clearly. In addition, applicants must submit a resume and complete the required supplemental questionnaire. Incomplete information on the application, resume and/or supplemental questionnaire may be cause for disqualification. Application packages will be reviewed and screened for qualifications. Additional screening criteria will be developed based on the supplemental questionnaire. Administrative Analyst I - Analyst II - of Duties / Knowledge & SkillsEXAMPLES OF ESSENTIAL FUNCTIONS: (Illustrative Only): Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Assists management staff in developing and implementing special programs and/or studies.Makes recommendations for revisions in programs, policies, or procedures.Receives and attempts to resolve problems or concerns from the general public or other City departments.Maintains statistics and other department or program related records.Administers, coordinates, and promotes the activities or special programs unique to the department assigned.Prepares purchase orders and track department and/or program expenditures.Assists with budget preparation and monitoring.Minimum qualifications & RequirementsAdministrative Analyst IEDUCATION AND EXPERIENCE: Any combination of training and experience which would provide the required knowledge and skill. A typical way to obtain the required knowledge and skill would be:Education: Sixty (60) college semester units.Experience: Two (2) years of full-time experience in a private or public agency in the area of general administration, program promotion, or high level clerical. An additional two (2) years of experience as described above may be substituted for each thirty (30) units of the educational requirement. A Bachelor''s Degree may be substituted for the entire experience requirement.LICENSES AND CERTIFICATES: If assigned duties require driving, possession of a valid Class ''3'' or ''C'' California driver''s license.Administrative Analyst IIEDUCATION AND EXPERIENCE: Any combination of training and experience which would provide the required knowledge and skill. A typical way to obtain the required knowledge and skill would be:Education: A Bachelor''s degree from an accredited college or university with major coursework in public administration, business administration or related field. Experience: Four (4) years of full time increasingly responsible administrative and analytical experience in a private or public agency. An additional two (2) years of experience equivalent to that of an Administrative Analyst I may be substituted for each sixty (60) units of the educational requirement. Supplemental informationWORKING CONDITIONS: May serve as staff to a commission; may travel from site to site; travel to attend a variety of meetings; may attend off-hour meetings.PHYSICAL DEMANDS: Mobility to work in a standard office environment, use standard office equipment, and attend off-site meetings. On an intermittent basis, sit at a desk for long periods of time; intermittently walk, stand, bend, squat, twist, and reach while performing office duties; mobility to occasionally traverse uneven terrain; periodically standing, stooping, bending, climbing and kneeling to perform inspections; on occasion, may be required to work in exposure to weather. Manual dexterity to use standard office equipment and supplies and small tools and to manipulate both single sheets of paper and large document holders (manuals, binders, etc.); vision to read handwritten and printed material and a computer screen; hearing and speech to communicate in person and by telephone; ability to lift and carry items weighing up to 25 pounds such as files, manuals, or small tools and equipment for distances up to 50 feet.ENVIRONMENTAL ELEMENTS: Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may occasionally work in a field environment including inclement weather conditions. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing department guidelines, policies and procedures.SPECIALISTS & PROFESSIONALS Revised: 2/2/2022 Auto Allowance: None Bereavement Leave: 2-4 days depending upon relationship of employee to deceased. Additional 2 days discretionary. See Personnel Rules. Bilingual Pay: A premium pay of 5% will be added for employees possessing and utilizing bilingual skills on duty. The number of individuals to receive this pay, the languages available, and the qualification requirement will be determined by the City. Career Enhancement: Upon approval of policy, reimbursement for education and home office equipment expenses that qualify under policy up to $1,000 per employee annually. Deferred Compensation: Voluntary Educational Incentive Program: Five percent (5%) of base rate of pay annually for a Masters Degree from an accredited program related to the employees field of work upon verification by supervisor/Department Head and Human Resources . Holidays: 10 set and 3.5 floating. Long-Term Disability: Voluntary Plan offered is Standard LTD. Medical, Dental and Vision After Retirement: For employees and retirees hired before 7/1/2019 : Medical and dental premiums to be paid by the City according to the formula below: 10-14 yrs of service = $50 + 25% of premiums 15-19 yrs of service = $75 + 30% of premiums 20+ yrs of service = $100 + 50% of premiums.Benefit never to exceed 75% of total premiums or $750, whichever is less. Vision is offered for up to 18 months (COBRA) and is paid by the retiree. For employees hired after 6/30/2019: The Citys maximum monthly medical contribution for each eligible retiree shall be equal to the minimum employer contribution required for active employees pursuant to the Public Employees Medical and Hospital Care Act (PEMHCA). In addition to the PEMHCA minimum, employees will receive the following contributions to their Retiree Health Savings account: From zero (0) to five (5) years of service, employees shall receive twenty-five ($25) per month in to be deposited to the employees RHS account After completion of five (5) years of continuous service with the City, employees shall receive one hundred dollars ($100.00) per month to be deposited into their RHS account. After completion of ten (10) years of continuous service with the City, employees shall receive one hundred and fifty dollars ($150.00) per month to be deposited into their RHS account. After completion of twenty (20) years of continuous service with the City, employees shall receive two hundred dollars ($200.00) per month to be deposited into their RHS account. Employees who terminate City service for reasons other than retirement or layoff prior to ten (10) years of continuous service with the City will forfeit any City contribution. Employees will fall under the medical retirement tier based on original date of hire as a regular employee. Medical, Dental, Vision, Life and LTD Insurance: Medical plans are offered through the CalPERS medical program (PEHMCA) using the unequal, minimum contribution methodology. Dental plan is self-insured through Delta Dental. Vision plan is Vision Service Plan. The life insurance is a $16,000 term life insurance with $1,000 coverage for a spouse and children aged 6 months to 23 years, and $100 coverage for children aged 14 days to 6 months. The employer contributed cafeteria plan amounts for employees to apply toward health benefits (medical, dental and vision) shall be as listed below. The employee must purchase dental, vision and life at the employee only level at minimum. Employee only: City will pay up to actual premium amount of medical, dental, and vision for employee only, not to exceed $905 per month. Employee plus one: City will pay up to actual premium amount of medical, dental, and vision for employee plus one, not to exceed $1,358 per month. Employee plus two or more: City will pay up to actual premium amount of medical, dental, and vision for employee plus two or more, not to exceed $1,773 per month. In no event shall the City contribution exceed 100% of the selected plan premium cost including dental and vision. Medical Opt Out: City will pay $865 per month upon showing proof of other group medical coverage, but employee must purchase dental, vision and life at the employee-only level. Remainder may be diverted to supplemental salary according to the procedures governing cafeteria plans as established by law. Retirement: For employees hired on or after January 1, 2013, who are new CalPERS members, the retirement formula will be 2% @ 62 in accordance with the Public Employees Pension Reform Act of 2013 (PEPRA) and includes highest thirty-six months for final compensation determination and Unused Sick Leave Credit. Employees shall have a member contribution rate of fifty percent (50%) of the total normal cost rate. For employees hired on or after February 11, 2012, the retirement program shall be the 2% @ 60 formula, highest thirty-six months for final compensation determination, 3rd level of the 1959 Survivor Benefit, Military Service Credit as Public Service, and the Unused Sick Leave Credit option. The employee pays the entire 7% employee contribution. For employees hired before February 11, 2012, the retirement program shall be the CalPERS 2.5% @ 55 plan, includes highest thirty-six months for final compensation determination, 1959 Survivor''s Benefit (3rd Level) and Unused Sick Leave Credit. The employee pays the entire 8% employee contribution. New employees covered by a public retirement system with reciprocity (i.e., 37 Act), will be placed in the 2% @ 60 plan, in accordance with PEPRA. Salary: General Salary Increase: Effective first pay period after Council adoption 3.00% GSI. Pay Period Inclusive of July 1, 2022 3.00% GSI. One-Time Lump Sum Payments: A one-time, non-PERSable lump sum payment of 3% of annual base salary paid the first pay period after Council adoption. A one-time, non-PERSable lump sum payment of 3% of annual base salary paid in the pay period inclusive of July 1, 2022. Sick Leave: 12 days per year. Unlimited accumulation and no payoff. However, an employee shall be paid one-half of the value of his/her accumulated sick leave upon layoff or death based upon his/her salary at the time of termination. At retirement, employee may choose to have up to 50% of the value of his/her accumulated sick leave paid out in cash or have up to 100% of unused sick leave reported to CalPERS as service credit.. Uniform Allowance: Not applicable. Unfunded Liability: Employee contributes $10 per month to be used to reduce the unfunded liability for retiree medical. Vacation: 1-5 yrs = 10 days; 6-10 yrs = 15 days; 11-19 yrs = 20 days; 20+ yrs - 25 days. Maximum accumulation to 19 yrs of service = 296 hours per year; maximum accumulation 20+ yrs of service = 356 hours per year. Total payoff at separation. Employees will be eligible to sell back unused accrued vacation hours annually in the second pay period of January each calendar year.. To qualify to participate in the vacation sell back program, the employee must use a minimum of 40 hours of accrued leave time (not including sick leave or paid holidays) in the preceding calendar year, and submit a request form by December prior to the sell back. If qualified, employees can sell back up to 80 hours of accrued vacation time each calendar year. 01 To be considered for the position, all candidates are required to complete and submit the required supplemental questionnaire with their application and resume. Failure to submit the completed supplemental questionnaire and application and resume will disqualify you from further consideration in the selection process used to fill these positions. The answers to the questions below will be evaluated along with the information provided in your employment application. Therefore, your answers must be consistent with your employment application information (especially in the ''education'' and ''work experience'' sections), must be unambiguous, and must contain sufficient but concise detail and organization to facilitate the screening process. A resume will not be accepted in lieu of completing the supplemental questionnaire. Lack of clarity, incomplete or inconsistent information, and/or disorganized presentation will negatively affect your evaluation. Do you understand these instructions? YesNo02 Do you possess experience related to public communications, community relations, customer service, and, if applicable, grant writing. YesNo03 Describe your experience related to public communications, community relations, customer service, and, if applicable, grant writing. If no, type N/A. 04 Do you possess experience with performing high-level, analytical duties on complex/sensitive issues and projects? YesNo05 Discuss your experience with performing high-level, analytical duties on complex/sensitive issues and projects. If no, type N/A. 06 Do you have experience making presentations? YesNo07 Describe your experience making presentations? If no, type N/A. 08 How many years of experience in a private or public agency in the area of general administration, program promotion, or high level clerical do you possess? 0-2 years2-4 years4-6 years6-8 years8+ years09 Do you possess higher level education from an accredited college or university with major coursework in public administration, business administration or related field? 0-60 unitsAA/ASBA/BSMaster''s DegreeHigher level education in unrelated field.None of the above10 I certify that all the statements made in this supplemental application are true, complete, and correct to the best of my knowledge and are made in good faith. I understand that any misrepresentation and/or falsification of my answers may result in my application being ineligible for this recruitment process. YesNoRequired Question AgencyCity of West SacramentoAddress1110 West Capitol Ave 3rd Floor West Sacramento, California, 95691 Phone(916) 617-4567 WebsiteApply Please verify your email address Verify Email

Created: 2025-10-04