Office Coordinator

Ref ID: 01040-0012380174Classification: Benefits AdministratorCompensation: $50000.00 to $60000.00 yearlyRobert Half is currently recruiting an Office Coordinator for an investment firm client. In this Office Coordinator role, you will be expected to manage the daily operations of the WPB office as well as backup the Executive Coordinators with scheduling & travel arrangements when needed. This role will be instrumental as the face of the organization to greet guests & prepare materials for Board meetings, Executive Trainings, and Business Events. High proficiency within Microsoft Office Suite as well as technology in general will be a must! Pleasant & professional demeanor required. NOTE: This position will offer fantastic WORK/LIFE BALANCE requiring only ~32 hour work weeks while still offering FULL BENEFITS package. Serious applicants only! Apply directly to Megan Peterson or connect with me on LinkedIn. Responsibilities of the Role:- Efficiently handle incoming calls when needed by taking and delivering detailed messages- Greet all guests upon arrival and make them feel comfortable and welcome- Manage all conference room responsibilities including catering orders, allocating meeting spaces, managing guests and managing any required presentation materials- Assist with office & kitchen inventory to ensure everything is well stocked and organized- Manage all vendor relationships- Perform administrative tasks such as binding reports, scanning, printing, calendar management as needed, expenses, scheduling meetings, etc.- Liase with Corp HQ IT to resolve login issues or administrative technology - Perform backup Executive Assistant duties during busy times or leaves of absence- Manage calendars, schedule travel and plan professional meetings - Assist with planning details for company events, team building functions or various community networking opportunities- Assist with ad hoc duties as needed

Created: 2025-11-15