CONSTRUCTION BID COORDINATOR (Junior Admin Officer) - ...

CONSTRUCTION BID COORDINATOR (Junior Admin Officer) - Range 12 / AMEA Print (Apply CONSTRUCTION BID COORDINATOR (Junior Admin Officer) - Range 12 / AMEA Salary $49,670.40 - $63,377.60 AnnuallyLocation Anchorage, AKJob TypeRegular / Full TimeDepartmentPurchasingJob Number2022-07831ClosingContinuous Description Benefits Questions Job InformationOpen to the general public and any current Municipal employee.This position is represented by the Anchorage Municipal Employee Association (AMEA) and is subject to the provisions of the current agreement between the Municipality of Anchorage and the AMEA.Example of DutiesAdministrative tasks that aid every department in the MOA from solicitation to contract of construction projects. Departmental administrative tasks that ensure the efficiency of the purchasing office. Working with a dynamic team of other administrators and buyers you need the ability to prioritize workflow, be organized, communicative, multitask well and detail oriented. Work in a fast-paced, fun and teamwork driven environment. Provide great customer service when dealing with the public and the departments we serve. Proficient with Microsoft applications and a willingness to learn. We are looking for someone who is helpful, enjoys our family type environment and an administrator who cares about our city. Under general supervision of the Deputy Purchasing Director, the Construction Bid Coordinator develops contract documents for all construction projects processed through the Purchasing Department. Reviews and performs analysis of the final contract for compliance with established guidelines and legal requirements. Coordinate quality control of projects and associated files of bid documents. Create Request for Proposals (RFPs) for publication and provide support in the solicitation and awarding of all construction projects. Point of contact for public records requests and other related administrative duties in support of the department''s needs.Receive completed bid documents and complete an analysis, ensuring all required forms are included; not limited to the following: Insurance, State of Alaska Davis Bacon and/or Federal Wage rates, appropriate Disadvantaged Business Enterprise (DBE), Goals and Specifications, Equal Employment Opportunity (EEO) requirements and other required documents - and federally funded requirements are met. Create files for RFQ bid abstracts, ITB bid abstracts, bid documents and prepare for final approval. Determine schedule for public pre-bid, bid opening meetings with department members and release final bid to the public (publication on municipal e-bid website); Title 7 requirements. Publish advertisements to MOA Public Notices. Arrange project reproduction, resolve issues and coordinate delivery. Create RFPs for publication and all associated ''Intent to Award'' and ''Award'' letters.Provide public viewing and distribute paper abstracts to the public as required. Obtain and validate current corporate resolutions for final approval. Publish preliminary abstract on ''e-bid'' and maintain current status of files. Ensure requisitions meet legal requirements and match requisition. Enter awarded bid and memos into the information management system. Request Responsible Bidder Questionnaire, AWWU DBE and FEMA documents post bid opening and verification OSHA website.Generate and release document process(es), from conception and close out of bid. Attend public bid openings and distribute paper abstracts to the public as required. Coordinate initial distribution and controls the contracts during the signature process. Assign purchase orders to contracts, verify signed contracts from vendors. Notify departments for contract pick-up and publish abstract. Complete year-end archiving and update for Buyer review.Minimum Qualifications / Substitutions / PreferencesHigh school, GED or equivalent and four (4) years of work experience in purchasing including drafting Request for Proposals and/or Invitation to Bid, reviewing documents for completeness and compliance with applicable regulations, laws and statutes; coordinating competitive procurement processes.ORAssociate''s degree in Accounting, Business Administration, Finance or closely related academic discipline and two (2) years of work experience in purchasing including drafting Request for Proposals and/or Invitation to Bid, reviewing documents for completeness and compliance with applicable regulations, laws and statutes; coordinating competitive procurement processes.ORBachelor''s degree in Accounting, Business Administration, Finance or closely related academic discipline.Preferences:Direct work experience providing customer service.Work experience with SAP.Holding an Alaska Notary Public commission.Additional Important InformationPreference will be given to Anchorage Municipal Employees Association (AMEA) employees. AMEA employees who are successful in the initial screening process will be forwarded to the department for consideration prior to any non-AMEA applicants.The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to E-Verify is a registered trademark of the U.S. Department of Homeland Security.All required certifications and licenses must remain current for the duration of employment.If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted background check. A background check encompasses criminal history, verifying education, and verifying dates of employment.Military Service Interview Preference:Veterans or who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference dividuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual''s command organization and show the name, signature, title and contact information for the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.The Municipality of Anchorage is an employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.Application Process:Once applicants click the ''Apply'' link underneath the header section of a vacancy announcement, they will be directed to the website to log into their existing account (or to create an account) of their application profile. Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account. NOTE: The GovernmentJobs website and applicant''s profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at 1-855-524-5627.For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at (907) 343-4447 during regular business hours of Monday through Friday; 8:00 a.m. to 5:00 p.m., Alaska Time.The MOA is an EO and AA employer and complies with Title I of the ADA.For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at (907) 343-4571.The Municipality of Anchorage (MOA) offers a competitive benefits package to eligible employees that may include:Health / Medical Benefits:Medical/Dental/Vision/AudioLife InsuranceDependent Life InsuranceShort Term DisabilityLong Term DisabilityFlexible Spending Accounts Health and Dependent CareHealth Savings AccountsRetirement: State of Alaska Public Employee Retirement System (PERS) Program401(k) and 457 Savings PlansEmployer Paid Benefits: Employee Assistance ProgramPaid Leave Plan11 Paid HolidaysFor an overview of our medical benefit package go to (.01 Please indicate your highest level of education. High school diploma, GED or equivalent but no degree in in Accounting, Business Administration, Finance or closely related academic discipline.Associate''s degree in Accounting, Business Administration, Finance or closely related academic discipline.Bachelor''s degree in Accounting, Business Administration, Finance or closely related academic discipline.02 Please indicate your level of experience. Less than two (2) years experience in purchasing including drafting Request for Proposals and/or Invitation to Bid, reviewing documents for completeness and compliance with applicable regulations, laws and statutes; coordinating competitive procurement processes.At least two (2) years experience in purchasing including drafting Request for Proposals and/or Invitation to Bid, reviewing documents for completeness and compliance with applicable regulations, laws and statutes; coordinating competitive procurement processes.At least four (4) years experience in purchasing including drafting Request for Proposals and/or Invitation to Bid, reviewing documents for completeness and compliance with applicable regulations, laws and statutes; coordinating competitive procurement processes.03 Please describe your work experience in purchasing including drafting Request for Proposals and/or Invitation to Bid, reviewing documents for completeness and compliance with applicable regulations, laws and statutes; coordinating competitive procurement processes. 04 Please describe your work experience providing direct customer service and reference the employers and positions where you gained this experience. If you do not have this type of experience, please enter ''None.'' 05 Please describe your work experience using SAP. If you do not have experience with SAP, please enter ''None.'' 06 Do you hold an Alaska Notary Public commission? YesNoRequired Question AgencyMunicipality of AnchorageAddress632 W 6th Avenue, Suite 605 Anchorage, Alaska, 99501 Phone(907) 343-4447 WebsiteApply Please verify your email address Verify Email

Created: 2025-10-04