Administrative Assistant - Donor Relations

DescriptionCorps/Department: Development Department Reports to: Divisional Director of DevelopmentFLSA Status: Non exempt, Full Time This is a full time, non-exempt, hourly position paying $16-20/hour DOE with vacation and sick time as well as medical, dental, and optional insurance coverages.General Position Description:Under the direction of the Divisional Director of Development the Administrative Assistant for the Donor Relations discipline will provide general office and administrative support to the Donor Relations Directors (DRDs) in the Intermountain Division. This position plays a critical role to the fundraising effort of the Intermountain Division through donor communication and interface.Education and Work Experience:High school diploma required, some college course work preferred. At least three years administration experience in a general office setting. Knowledge, Skills and Abilities Required:Professional and positive. Excellent people skills. Able to multi-task and set reasonable priorities. Good written and oral communication skills. Good organizational skills. Ability to follow instructions and offer constructive suggestions for improvement. Good judgment and common sense. Must demonstrate high level of accuracy and attention to detail. Must be able to handle confidential material and maintain department confidentiality. Understands and embraces the mission of The Salvation Army.Software-related skills:General office experience with a working knowledge of Word, Excel, PowerPoint, and Outlook. Working knowledge of integrated database applications and ability to use new software with basic training, including portfolio, egistics, wealth engine & others.Essential Functions: Major Giving Discipline Enter donor information into portfolio for each DRD. Includes scanning documents and attaching to donor files.Assisting with entering communication notes as requested by DRDs.Prepare and distribute William Booth Society letters and certificates as needed. Provide support to the Special Events Manager in the production of the William Booth Society annual reception.Manage all DRD donor hard and electronic copy files in an organized and confidential manner.Run standardized Portfolio reports as requested by DRDs.Coordinate special mailing efforts as communicated through the 12 month cultivation plan.General letter writing Thank yous, acknowledgments, etc.Maintain spreadsheets for designated donor gifts, stock gifts, and others as needed.Submit expense, motor vehicle & others through Finance procedures. Coordinate with the Development Associate DM for the processing of Child Care Contribution and Enterprise Zone letters and forms for DRD case load donors.Answer and transfer phone calls to DRDs as needed.Conduct Portfolio donor research as needed.General office support DRD expense report preparation.Maintain office supplies, maintain copier, several trouble shooting issues.Create donor meeting presentation materials.Assist other development disciplines as needed.Take notes at all relevant meetings.Maintain and operate folding machine for mailings.Christmas Seasonal Other duties as assigned.Christmas CD purchase and distribution.Holiday cards coordinate Thanksgiving & Christmas CD mailing.COVID Statement: All Salvation Army employees working at a facility covered by this order (Denver City COVID 19 High-Risk Setting Requirement per Mayor Hancock) must be fully vaccinated.Physical Requirements: The position is primarily sedentary with frequent sitting and requires the ability to remain at a keyboard for periods of up to two hours with minimal interruption. Ability to operate a keyboard essential. Ability to sit, walk, stand, bend, squat, climb, kneel and twist on an intermittent or continuous basis. Ability to grasp, push, pull, and reach overhead. Ability to operate telephone. Ability to lift up to 25 pounds. Ability to access and produce information from a computer, Ability to understand written information. Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.Acknowledgement of Religious Purposes of The Salvation Army: The employee acknowledges that he/she has been informed and understands The Salvation Armys religious purpose and status as a church. The employee agrees that he/she shall do nothing to his/her relationship with The Salvation Army as an employee to undermine its religious mission. The employee agrees and understands that his/her services are a necessary part of The Armys religious purposes and his/her work related conduct must not conflict with, interfere with, or undermine such religious programs or The Armys religious purposes.QualificationsEducationRequiredGED or betterExperiencePreferred3 years: AdministrationEqual Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)

Created: 2025-11-15