Senior Payroll Specialist

*InTulsa is partnering with Next Gen Tax to find candidates for this exciting role in Tulsa***Location: Tulsa, OK. This is a Hybrid position for those already in Tulsa, OK or willing to relocate to Tulsa, OK**At NextGen, "Small" Business, is a BIG deal. It''s passion. It''s income. It''s legacy. Our team of CPAs, MBAs and attorneys are the best and brightest minds in business who work collectively with one goal: building our clients'' empire. We exist to help create and educate the NextGeneration of ultra-successful business owners by providing integrated and strategic tax, accounting, payroll and business law services. Team NextGen consists of a diverse group of powerhouse women who are changing the face of public accounting. Our team of 18 grew from a solo practice to a full service operation that include 5 CPAs, 3 MBAs and 4 Masters in Accountancy rockstars. As we approach our 5 year anniversary of the practice, we are looking to grow our team and develop a regional presence. We invite you to authentically showcase your rockstar expertise and skills as we journey to the next level. Join Team NextGen by surrounding yourself with brilliance! The Opportunity At NextGen we are all about exceptional client service and strategic business services. Payroll is a new service offering to our practice and this role requires someone who is comfortable as a trailblazer to help create, refine and perfect systems and workflows that deliver an accurate and consistent payroll process for our clients. This role requires someone who has a purpose and passion to foster, develop and nurture strong and trusted relationship with clients through timely and accurate communications. You will assist in attracting new clients to our new and rapidly growing department, problem solve matters as needed, and guide a specialist who performs the tactical duties of the role. Lastly, as a high tech CPA firm, we utilize cutting edge technology that requires someone who is a fast learner and comfortable working online and with cloud-based software. If you detailed oriented and comfortable communicating with elite clientele in a professional setting, then NextGen is the environment to cultivate your brilliance! Key Responsibilities As Sr. Payroll Specialist, you will play a foundational role in all payroll services. • You will be responsible for nurturing new client prospects, onboarding new clients and keeping clients fully informed the entire way. You will be the primary reviewer of existing payroll clients to ensure complete and accurate data entry by the specialist and ensure timely and accurate reporting and compliance with federal, state and local tax authorities. Additionally, you will collaborate with peers in our tax and accounting departments to ensure payroll is a strategic service that supports the clients overall business goals. As the integrated department of NextGen, you may occasionally be asked to help with related work in other areas of the business. We''re a fast-growing organization, so from time to time we ask everyone to help out with projects beyond their normal range of responsibilities. Essential skills for brilliance Provides excellent customer service and communication skills to help nurture prospects into clients who become long-term members of the NextGen family. Reviews weekly and/or bi-weekly payroll for assigned employee groups each pay period, including review of entry of direct deposit information, payroll cards, garnishments, levies, child support orders, per diems, living allowances, company vehicles, insurance adjustments and 401(k) loans into the payroll systems. Analyzes, prepares, and reviews all payroll data to ensure accuracy and compliance with all applicable state and federal wage and hour laws. Reviews and approves all payroll and payroll deductions for accuracy. Makes timely and accurate federal, state and local tax deposits and files all applicable withholding and unemployment tax returns including year-end returns. Reviews and balances all payroll-related payments to outside parties including tax deposits, garnishments, and/or 401(k) employee contributions, employer match contributions and employee loan payments. Responds to a variety of inquiries regarding payroll policies and procedures from small business owners. Maintains high degree of confidentiality and customer service. Maintains current knowledge of the payroll processing systems and changes in wage and tax laws. Assists in the development of overall payroll procedures by recommending improvements or changes when deemed necessary for greater efficiency. Periodically updates payroll training manual and cross-trains with other payroll employees to maintain current knowledge of payroll processing throughout the department. To qualify you must have Strong analytical abilities with the ability and desire to problem-solve Strong leadership skills with that ability to supervise 2+ direct reports Strong oral and written communications skills with the ability to communicate with employees at all levels of the organization. Must be highly customer service oriented, with demonstrated skill and desire in responding to and resolving problems and issues quickly and accurately. High degree of attention to detail Proficiency in the use of a personal computer including Microsoft Word, Excel, and G Suite. • Demonstrate understanding of relevant regulations pertaining to wage and tax laws.Must have a strong work ethic with the ability to work independently with minimal supervision, handle multiple priorities and meet deadlines. Minimum qualifications Educational and experience requirements include a bachelor''s degree 2+ years of related payroll experience Preferred qualifications FPC or CPP certification preferred but not required The ideal candidate is comfortable providing these essential services and developing a great working relationship with our team and our clients. What brilliance looks like An exceptional professional who can deliver high-class client service with integrity and positivity and has a strong desire to grow professionally and a willingness to be challenged in a fast past environment. Someone with an optimistic lens who enjoys developing and nurturing relationships with internal and external stakeholders. If you are focused, pursue excellence, and are personable and encouraging, then brilliance looks like you. Why join Team NextGen Make history. Our startup is still fairly small, but we have big plans to disrupt the accounting and bookkeeping industry. This is a great opportunity to get in early at a startup that, we believe, is on its way to becoming an industry leader. Do work that matters. The projects you''ll be working on will be critical to the success of the company and our clients. Hybrid work schedule with flexible hours. Following your first 30 days you can elect a 4x1 work schedule that includes 1 days onsite and 4 days working remotely. Or, you may elect a 4x10 schedule that includes 4 10-hour days weekly. Grow with the firm. As our firm continues to grow, there will be many opportunities to take on new responsibilities and grow professionally. Work that stays fresh. You''ll have a diverse portfolio of clients in a broad range of industries, all with different goals and filetypes. There will always be tons of opportunities to learn new things. Plus, given the pace of growth at our firm, we can pretty much guarantee that you''ll never be bored. Li-Hybrid

Created: 2025-11-15