Accounting Payable Clerk/Club Billing

Job TitleAccounting Payable Clerk/Club BillingEducationHigh SchoolLocationRosewood Miramar Beach Montecito - Santa Barbara, CA US (Primary)Career LevelGeneral AssociateCategoryFinanceJob TypeFull-timeCompensation CurrencyUSDTravelJob DescriptionBegin Your Rosewood JourneyWe believe that life is made of many journeys: inspiration, wonderment, curiosity, or the simple joy of discovering something new every day. If you share the same sentiment, then this opportunity is for you.Rosewood Miramar Beach is looking for an experienced Accounting Payable Clerk/Club Billing to join the Finance Team!OverviewResponsible for processing all invoices and reconciling billing to guest accounts in accordance with hotel standards. Reconciles documents and monthly statements, processing payments for monthly billing. Accountable for maintaining ledgers and records of hotel receivables and posting all transactions incurred in accordance with hotel standards. Assist with finance daily tasks as needed in the department.Essential Duties and ResponsibilitiesMaintain complete knowledge of and comply with all departmental policies, service procedures, and standards.Ensure that standards are maintained at a superior level on a daily basis.Trace all authorized service and contract payments and process payments according to contract due dates.Print designate reports and distribute as specified by the plete month-end Accounting procedures as specified, including monthly reportsPost charges and invoices to guest accounts, bill and send out monthly statements to guestsAnswer any guest inquiries related to billing, settle statement balances monthlyObtain backup information indicating detail of charges, including with the statementAssist in calling clients to verify receipt of bills.Print aging report for all accounts 30 days past due and submit to Accounting Manager. Handle guest disputed charges courteously, following departmental procedures.Research credit card company inquiries and respond with backup information within 48 hours of receipt. Keep copies of responses and files.Maintain file documents and statements of accounts.Match receiving documents to authorized purchase orders and review the accuracy of charges; reconcile any difference with Purchasing.Review open purchase orders and resolve outstanding with Purchasing.Process invoices in the PO system for payment, verify ledger codes, batch invoices, and post invoices following system procedures and Accounting policies.Prepare authorized invoices for payment to vendors according to Accounting procedures.Follow-up on goods received without invoices.Create new vendor files in the system; obtain W9 on all vendors.Review vendor statements and reconcile any disputes. Resolve any invoices which are beyond the acceptable terms for plete month-end closing procedures as specified, including monthly reports.All other duties as required.About Rosewood Miramar BeachRosewood Miramar Beach features 161 ultra-luxury guestrooms across 16 acres, including a glamorous Presidential Residence, a Bridal Suite, and multi-bedroom family bungalows nestled among rolling lawns and mature landscaping. Guests are treated to estate-style service, entirely personalized to complement their every need. Amenities include an oceanside bar and restaurant with an outdoor terrace, a signature restaurant, two swimming pools, a Sense® spa, a state-of-the-art fitness center, a beach club, and a screening room. In addition, the resort offers 12,000 square feet of indoor and outdoor event space, including a 6,000-square-foot ballroom. Competitive BenefitsMedicalDentalVisionLife Insurance and AD&D Short-Term and Long-Term Disability Complimentary Room Nights Connect with usLinkedIn: RequirementsGeneral Skills: Must be able to perform job functions with attention to detail, speed and accuracy; prioritize, organize, and follow up; be a clear thinker, remaining calm and resolving problems using good judgment; follow directions thoroughly; understand a guest''s service needs; work cohesively with co-workers as part of a team; work with minimal supervision; maintain the confidentiality of guest information and pertinent hotel data.Technical Skills: Ability to input and access information into the Accounting system; ability to maintain concentration and think clearly; ability to prioritize, organize, and follow up; ability to promote positive relations with vendors and associates alike; ability to provide clear and pleasant telephone communication; ability to maintain the confidentiality of pertinent hotel data; ability to perform job functions with minimal supervision; ability to remain stationary at assigned post for extended periods; ability to focus on details and resolve numerical problems; ability to work cohesively with other departments and co-workers as part of a team.Language:Required to speak, read and write English, with fluency in other languages preferred.Physical Requirements: Must exert physical effort in transporting 50 pounds, endure various physical movements throughout the work areas, reach up and down, remain stationary throughout work periods, and satisfactorily communicate with guests and co-workers to their understanding.Qualifications: A high school diploma or college preferredExperience:Minimum two years experience in accounting; prior hotel/resort experience preferred.Rosewood Miramar Beach requires all associates to be up to date on their COVID-19 vaccination, including receiving a booster if eligible. Accordingly, applicants will be required to submit proof of vaccination prior to beginning employment and may only begin employment if fully vaccinated. In accordance with the law, Rosewood Miramar Beach will accommodate applicants and employees who cannot be administered the COVID-19 vaccine for medical or religious reasons, if to do so would not be an undue hardship. Applicants should contact [Click Here to Email Your Resumé] if they have questions about this requirement or wish to request an accommodation under the law.LI-AM2

Created: 2025-11-01