Associate Director, Data, Records Compliance & ...

Posting DetailsPosition Summary InformationPosition Title Associate Director, Data, Records Compliance & Registration (Looking to fill Immediately) (Minimums Revised 08.24.22) Position Type Full Time Regular Annual Schedule 12 months Expected Work Schedule Standard Anticipated Days Monday - Friday Anticipated Hours 8:00 a.m. - 5:00 p.m. Anticipated Hours per Week 40 Work Location A-B Tech Main Campus Job Description SummaryWorks closely with the Vice-President of Economic & Workforce Development and Con Ed in the planning, organization, and supervision of the College''s registration and student records services for Continuing Education to assist the VP with data for decision-making as it pertains to enrollment, program growth, or decline, and/or opportunities; to engage regularly the Exec.Director of Strategic Planning and Institutional Research and enrollment teams to ensure Con Ed Div. numbers are included accurately in reports, and provide strategic guidance to the VP; to actively participate in the planning, organization, and supervision of the Continuing Education registration activities with faculty, staff, and our off-site partner opportunities including other College divisions and departments; to participate and oversee Cashiers, Business Office, related to Continuing Education; provide front office function for the Allied Health BuildingDuties1. Provides updates on the enrollment status of programs and provides trending data and leading indicators for decision-making.2. Maintains a system to ensure accountability and compliance for cash control and financial records.3. Monitors operations and activities of the Continuing Education records and registration function; work with staff to find solutions and recommends improvements and modifications to practices to ensure compliance; prepares various reports on operations and activities.4. Leads efforts to update, switch or collaborate with the system office on software and system updates for Con Ed.5. Makes presentations on behalf of the VP and/or Con Ed division on enrollment, registrations, and compliance updates6. Interprets, applies staff compliance with College policies and procedures, and federal and state laws and regulations pertaining to disclosure of student information.7. Leads and participates in the registration, pre-registrations, prepayments, and payments of students for Continuing Education courses and in the maintenance of student records.8. Processes receipts in accordance with established state accounting procedures.9. Administers and monitor Con Ed grant funding as necessary and available according to funding guidelines.10. Assists with preparing the Continuing Education Institutional Class Report, Data Card Report, and other reports for the state and provide the VP with data for decision-making and strategic planning.11. Coordinates and supervises the registration process including monitoring the registration of Continuing Education students, and information dissemination and verification via transcripts.12. Coordinates assigned registration activities, looks for efficiencies, and works with the VP to suggest changes and automated opportunities to make it easier for students to register. Works with instructional staff, administrative staff, and other college divisions and departments on the implementation of new processes.13. Overseas the implementation of goals and objectives; establish schedules and methods for providing efficient and effective Continuing Education registration and student records services; implement policies and procedures.14. Leads and participates in the training of Continuing Education staff in the use of automated registration and student records using Colleague and other software.15. Answers questions and provides information to students and the public; investigates complaints and recommends corrective action as necessary to resolve complaints.16. Manages and maintains course data and data archives information for all classes.17. Records Continuing Education remissions in the A/R Accounts Maintenance/Inquiry.18. Maintains receipting and dispensing of petty cash.19. Contributes to the College Vision, Mission, Values, and RISE statement.20. Supports workforce diversity in all its aspects.21. Process sponsorship records for sponsored students, prepare billing statements, and forward them to the sponsored agency.22. Serve as backup for cashiers and reporting and compliance specialists.23. Performs related duties as assigned.Minimum Requirements (Applicant must meet all of the minimum requirements)1. Must have a minimum of an Associate''s degree;2. Must have a minimum of four years of full-time or equivalent data management work experience ;3. Must have Experience with administrative technology and relevant computer software applications;4. Must have a minimum of one year of full-time or equivalent analytic and reporting work experience.Preferred Qualifications1. Must have a minimum of a Bachelor''s degree;2. Experience as a registrar in a higher education setting;3. Proficiency in a foreign language such as Spanish, an East Slavic language, and/or American Sign Language.Special Instructions to ApplicantsApplicant Should:1. Read the following before submitting the Application:* Application Selection Process* Technical Support Tips2. Upload Required Documents:* When applicable, upload the relevant transcript that correlates to the degree requirement in the minimum requirement or preferred qualifications with in the job posting. The transcript must show the individual courses taken and the degree that is conferred or awarded.PLEASE NOTE: DIPLOMAS OR A COPY OF DEGREE IS NOT ACCEPTABLE INSTEAD OF TRANSCRIPTIf selected for hire:* If selected for hire, official sealed transcripts from an institution accredited by an accrediting agency recognized by the US Department of Education are required to be received a minimum of two business weeks before the first day of work.* Transcripts outside of the United States, must be accompanied by an evaluation completed by a NACES recognized agency and received by Human Resources at least two weeks prior to the first day of work.PLEASE NOTE: FAILURE TO COMPLY MAY RESULT IN THE WITHDRAWAL OF THE JOB OFFER.Why Should I Work at A-B Tech?A-B Tech is nestled in the mountains of Western North Carolina and has served as the region''s premier two-year college since our establishment in 1959. With five locations, the College service area includes Buncombe and Madison Counties. We are a family of approximately 10,000 curriculum students, 14,000 continuing education students, and 1,100 faculty & staff. We offer an array of programs to meet local workforce needs which culminate in 55 degrees, 18 diplomas, and 56 certificates. A-B Tech is indicative of the modern comprehensive community college - providing innovative educational programming and collaborative community development. If you are dedicated to student and community success, then we invite you to explore employment opportunities at A-B Tech. We hope you will consider joining the A-B Tech Trailblazer family!A-B Tech Welcoming Culture (R.I.S.E)A-B Tech commits to demonstrating an inclusive and welcoming culture of Respect, Integrity, and Support for Everyone.This is evident by our RISE Committee, the Trailblazer RISE Award, and annual RISE projects including the Welcoming Classroom, Appreciative Advising, and more!A-B Tech is looking for:A person who shares our commitment to sustaining a workplace that offers equal employment opportunity for applicants and employees without discrimination based on race, color, national origin, citizenship, religion, sex, sexual orientation, gender identity or expression, pregnancy, disability genetic information/medical history, age, and/or veteran/military status. In addition, the College prohibits discrimination based on any characteristic or condition protected by law, but not specifically mentioned here.Position SummaryPosting Detail InformationReview Date: (Application should be submitted by 8:00 a.m. EST on this date for consideration) Start Date 09/12/2022 Keep Open Until Filled Yes Salary or Hourly Pay Range (Salary is Non-Negotiable) Salary: $57,540 - $63,000 Total Comp: $81,714 - $88,802 Total CompensationYour total compensation goes beyond this maximum salary. Your A-B Tech benefits represent nearly 30% of your total compensation.The total compensation for this position includes an 24.5% employer contribution to a defined pension plan, contributions towards medical and dental policies and fully funded life insurance / accidental death & dismemberment policy.Benefits Summary* Medical and Pharmacy Plan* Dental Plan* Vision Plan* Flexible Spending Accounts* Short and Long Term Disability* Death Benefits* Life Insurance* Supplemental Policies* Professional Liability* Vacation Leave up to 26 days per year* Sick Leave of 12 days per year* Holiday Leave* All required protected leaves plus: Civil, Bereavement, Parental, Community Service, Maternity/Paternity, Shared, Educational, Military* Tax-sheltered Supplemental Retirement Plans* Tuition Reimbursement Plan* State Employees Credit Union membership* Employee Assistance Network* Annual Flex Benefit* Alternative Work Schedules* Longevity Pay* Educational AttainmentQuestionsA-B Tech''s Human Resources (HR) department is located on the main campus at the Sunnicrest House. This beautiful Tudor-style Historic house served as a private residence for guests of the Vanderbilt family for the first century of the home''s life. Today you will find a professional HR family that is dedicated to ensuring all employees and applicants receive fast and accurate answers, compassion, fairness, and kindness from Monday through Friday 9:00 am - 5:00 pm. To ensure a prompt hiring process, please read the application directions located on the HR website. For questions, you may email us at [Click Here to Email Your Resumé].We look forward to welcoming you to our A-B Tech family!

Created: 2025-10-04