Accounting Assistant

JOB SUMMARY: Complete day to day finance operations and primarily assist Controller in all accounts payable and accounts receivable procedures, including invoicing, collections, bookkeeping, and funds reconciliation. Additionally, responsible for delivering outstanding customer service to our guests and business partners. RESPONSIBILITIES: Assist in managing revenues received and dispersed including accounts receivable, accounts payable. Cash handling functions for the hotel to include reconciling all cash drops and petty cash. Process checks and cash funds received in the bank and maintain deposit records. Assist invoice bookkeeping procedures to include chart of accounts coding, invoice entry, and vendor statement reconciliation. Perform follow-up billing and credit collections and inform management of uncollected accounts. Develop relationships with customers to facilitate collections efforts. Timely collection activities, including documentation of all correspondence. Respond to accounting-related inquiries. Prepare receivable invoices and send to the customer electronically or by mail. Maintain accounts receivable aging reports. Research and resolve account discrepancies. Maintain vendor files to include up-to-date statements, invoice history, and Certificates of Insurance. Reconcile reservation commissions and expenses to actualized stay history. Verify credit card transactions and reply to any credit disputes or chargeback in a timely manner. Maintain organized records for all financial documents. Any other job-related duties as assigned by Controller or General Manager. Previous knowledge of systems: Opera, Marsha, MS Office, CI/TY The associate compiles and maintains hotel''s payable records, as well as provides administrative support to the Controller. Candidate must be able to provide a wide variety of clerical task, and perform accounts payable and payroll responsibilities for the Hotel. Additional Information Posting Date: Jul 31, 2022

Created: 2025-11-15