Facilities Manager

SummaryUnder general direction of the Director of Administrative Services or designee, the Facilities Manager is responsible for overseeing and managing the daily operations of the Building Services Division. Provides strategic planning as it relates to City of Frisco Building Services by making recommendations, managing the division''s budget, participating in short and long-term planning, and overseeing service contracts. Supervises assigned division staff, coordinates projects, and organizes facility related repairs. In addition, this position monitors and troubleshoots complex systems, which include heating, ventilation, and air conditioning, electrical, plumbing, and security. The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by incumbent(s) in this position. Incumbent(s) may not be required to perform all duties in this description and incumbent(s) may be required to perform position-related tasks other than those specifically listed in this description. Salary range $90,000 - $126,000 depending on qualifications.Essential Job Functions & Other Important DutiesManages the daily operations of the Building Services division including supervising assigned staff; planning, coordinating, prioritizing, and evaluating work activities; establishes and maintains performance and customer service standards; trains, counsels, disciplines, and conducts performance evaluations. Establishes goals and objectives for the Building Services Division for operational effectiveness. Plans, directs, and conducts regular meetings with maintenance staff to discuss schedules, budgets, problems, workload, and progress of assigned projects.Maintains safe work practices for all employees and division activities.Plans, organizes, and directs facilities maintenance operations and functions and provides input on renovation projects in city buildings.Prepares and manages the annual budget by researching information, recommending purchases, expenditures, capital equipment, presenting budget or recommendations, monitoring ongoing expenditures, and recommending budget adjustments. Implements the approved annual budget and responsible for direction and approval of all procurement within the division. Provides technical guidance and develops specifications for supplies, parts and equipment and services requested of contractors.Maintains and develops preventative maintenance programs for facilities, assets, and equipment. Manages multiple contracts for repair, maintenance, and capital improvements to city facilities. Participates in the development of bid/RFP/RFQ solicitation documents and other bid documents related to facilities maintenance. Oversees, including contract administration and dispute resolution, all external vendor contracts, such as HVAC, elevator, security, and fire systems. Ensures that contractual agreements are carried out according to specifications, schedules, and budgets. Inspects city facilities to plan maintenance activities and to ensure compliance with building codes, and other safety standards, such as indoor air quality. Receives and resolves employee, building occupants and citizen complaints.Ensures that work orders are completed in a timely manner and maintains records and reports as required. Other Important Duties:Assists assigned employees when workload is excessive. Ability to be on call, work nights and weekends as needed.Regular and consistent attendance for the assigned work hours is essential. Performs other related duties as assigned.Job RequirementsKnowledge of managerial and administrative principals and practices related to the organization and operation of a facilities services division to include:building maintenanceplanning, design, constructionbudget developmentKnowledge of advanced commercial HVAC, water distribution systems, electrical systems, mechanical systems, structural systems, and applicable code requirements.Knowledge of building construction techniques and methods.Knowledge of state, federal, and local building codes, and safety standards.Knowledge of City policies and procedures.Knowledge of standard office applications including operating personal computers and facility software programs used to manage work orders, assets, procurement/budget, building automation systems, and security. Ability to read and interpret reference books, system manuals, blueprints, engineering, and technical drawings, plans and specifications Ability to manage multiple contracts for repair, maintenance, and capital improvements to City facilities.Ability to prepare, administer and monitor the division''s budget and performance standards and goals to ensure department/division objectives are met.Ability to research, analyze and prepare documents and reports to City management regarding themaintenance and improvement of public buildings.Ability to build teams consisting of multiple building trades and experience. Ability to communicate effectively with team members, contractors, city management, and the public both verbally and in writing.Ability to identify problems, propose solution and resolve complex issues in a timely manner.Ability to provide effective leadership, supervision, and direction to assigned staff.Ability to prioritize, organize, and manage multiple simultaneous projects. Education, Experience, Certifications/Licenses: Bachelor''s degree in Construction Management, Engineering, Government, or related field and five (5) years of facility or construction management experience including three (3) years of increasingly responsible supervisory experience; or equivalent combination of education and experience. Master Electrician''s, Master Plumbing License or HVAC Contractors license ternational Facilities Management Association (IFMA) Facilities Management Professional or Certified Facilities Manager certification or equivalent preferred. Must pass a pre-employment drug screen, physical agility test, criminal background check and MVR check.Must possess a valid State of Texas class C driver''s license.Environmental Factors & Conditions/Physical RequirementsWork is performed in office and field environments.May be subject to exposure to extreme weather conditions, hazardous chemicals, fumes, toxic waste, unsafe and unhealthy building conditions, and rough or unstable terrain.May be subject to extended periods of bending, reaching, kneeling, climbing ladders, lifting, or carrying materials when securing condemned or unsafe buildings, pools or other code related substandard infractions.Some tasks require visual, sound, depth, and odor perception and discrimination and the ability to communicate orally.Balancing - maintain equilibrium to prevent falling while walking, standing, or crouching.Climbing - ascending, descending ladders, stairs, ramps, requires body agility.Crawling - moving about on hands, knees, or hands, feet.Crouching - bending body forward by bending leg, spine.Feeling - perceiving attributes of objects by touch with skin, fingertips.Fingering - picking, pinching, typing, working with fingers rather than hand.Grasping - applying pressure to object with fingers, palm.Handling - picking, holding, or working with whole hand.Hearing 1 - perceiving sounds at normal speaking levels, receive information.Hearing 2 - receive detailed information, make discrimination in sound.Kneeling - bending legs at knee to come to rest at knees.Lifting - raising objects from lower to higher position, moving objects side to side, using upper extremities, back. Mental Acuity - ability to make rational decisions through sound logic, deductive reasoning.Pulling - use upper extremities to exert force, haul or tug.Pushing - use upper extremities to press against objects with force, or thrust forward, downward, outward.Reaching - extending hands or arms in any direction.Repetitive Motion - substantial movements of wrists, hands, fingers.Speaking - expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.Standing - for sustained periods of time.Stooping - bending body downward, forward at waist, with full motion of lower extremities and back.Talking 1- expressing ideas by spoken word.Talking 2 - shouting to be heard above ambient noise.Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.Visual Acuity 2 - color, depth perception, field of vision.Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.Visual Acuity 4 - operate motor vehicles/heavy equipment.Visual Acuity 5 -close acuity for inspection of small defects, machines, use measurement devices, or fabricate parts.Walking - on foot to accomplish tasks, long distances, or site to site.Work Environment: Work performed is primarily medium work, exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.Equipment and Tools Utilized:Equipment utilized includes personal computer, copier, calculator, fax machine, 2-way radio, cellular telephone, heavy equipment, power and hand tools, and department vehicles.01 Do you possess a bachelor''s degree in Construction Management, Engineering, Government, or related field plus five (5) years of facility or construction management experience with three (3) years increasingly responsible supervisory experience, or equivalent combination of education and experience? Yes No 02 Have you been convicted of a felony in the past ten (10) years? Yes No 03 Do you have a valid State of Texas Driver''s License? Yes No 04 Are you able to respond to on-call and overtime as required, sometimes with little or no prior notice? Yes No 05 Please rate your level of expertise with HVAC systems? Expert Intermediate Novice None 06 Please rate your level of expertise with electrical systems. Expert Intermediate Novice None 07 Please rate your level of expertise with plumbing systems. Expert Intermediate Novice None 08 Please rate your level of expertise with building automation systems. Expert Intermediate Novice Zero 09 Please rate your level of expertise in Construction Management. Expert Intermediate Novice None 10 Please describe your leadership and communication style. 11 Please describe your ideal supervisor. * Required Question AgencyCity of FriscoWebsiteAddress6101 Frisco Square Blvd Frisco, Texas, 75034

Created: 2025-11-15