Executive Secretary with Security Clearance

BIT Consultants is currently seeking an Executive Secretary for an opportunity in the Springfield, VA area. TS/SCI Security clearance required Minimum Requirements:Experience: Minimum 8 years (Bachelor''s Degree) of secretary experience with a minimum 2-year experience working in a senior level officeExperience: Minimum 10 years of secretary experience (Associates'' Degree) with a minimum 4 years experience working in a senior level office.Experience: Minimum 14 years (High Scholl Diploma) of secretary experience with minimum 6 years experience working in a senior level office. Required Experience:• Strong Calendar management and ability to work taskers. • Proven experience in the secretary profession directly supporting an office environment with senior leadership personnel serving in the grades of SES/DISL or at the Flag Officer level.• Strong foundational knowledge and understanding of the Department of Defense (DoD) and Intelligence Community (IC).• Strong professionalism with the ability to consistently demonstrate tact and maturity in all situations.• Strong interpersonal and/or soft skills, and office etiquette to:o Facilitate professional relationships and support efficient execution of all office administrative requirements; ando Realize a positive customer-oriented service experience by internal/external office personnel, customers, and visitors.• Strong teaming and collaboration skills that foster office unity and cohesiveness in support of completing office administrative requirements.• Capable of independently handling a large, complex workload, effectively coordinating multiple resources, and multi-tasking in a fast-paced environment having competing priorities.• Excellent communication skills both verbally and written with the ability to:o Articulate and exchange information (i.e., requirements, actions, needs, status, etc.) in a professional tone and attitude to achieve efficient business rhythms; and o Produce professionally written emails, letters, documents, and other material that is succinct, coherent, uses proper tone, demonstrates proper grammatical use of the English language, and presents proper format/form per established corporate/office guidance.• Exceptional office and work organization skills that facilitate a neat and orderly presentation of the work environment and administrative activities. (Note: Our client has a clean desk policy that requires a clutter-free work environment and the proper storage of working papers.)• Understanding of and prior experience in applying office protocol and staffing requirements at the senior leadership level.• Strong analytical skills to anticipate and proactively assist leadership personnel and staff with day-to-day business rhythms and administrative support requirements.• Able to independently apply mature judgment and initiative to determine approach and action to take in both routine and non-routine administrative situations.• Creative and innovative techniques for performing administrative responsibilities that enhances office workflow processes and business rhythms.• Interpret and adapt guidelines with minimal assistance, including unwritten policies, precedents and practices that are not always completely applicable to a changing situation• Strong working knowledge of office information technology (IT) equipment (e.g., copiers, scanners, facsimile machines, computer workstations, phones, teleconference/video teleconference equipment) with the ability to independently operate such equipment in completing administrative tasks.• Strong working knowledge of MS Office software applications (i.e., Word, Excel, PowerPoint, and Outlook: Mail, Calendar, and File Functions) with the ability to independently use these applications to efficiently complete office administrative tasks.• Proven self-starter with the ability to independently and accurately complete all assigned administrative work requirements.• Strong typing skills with the ability to type at a minimum of 45 words per minute (wpm).• Working knowledge of administrative processes and business rhythms.• Knowledge of Military and administrative support requirements at the Flag Officers as an executive officer or staff officer.• Proficient working knowledge of the following corporate applications:1) PeopleSoft2) Defense Travel System (DTS) with knowledge of the Joint Travel Regulation (JTR)3) NCERTS4) SharePoint • Process improvement planning and implementation.• Establishing and managing office spend plans for travel, supplies, and awards.• Administratively supporting the planning, coordination, and execution of visits, events, luncheons, and other office functions as required.• Prior experience with presentation techniques and building briefing slides.• Possess a working knowledge of the NGA internal coordination and approval processes.• Working knowledge of Access database• Knowledge of NGA correspondence manual• Working knowledge of NGA''s File Plan requirements• Possess a working level understanding of NGA corporate processes• Experienced in setting up and maintaining office-filing systems (hardcopy and softcopy) using specified format and structure.• Ability to schedule, coordinate, set up, and operate Video Teleconference (VTC) equipment; and this includes teleconferences. Job Type: Full-time

Created: 2025-11-15