Biology Administrative Assistant

Join Purdue University Fort Wayne:Purdue University Fort Wayne seeks to develop and nurture its diversity. Purdue Fort Wayne is committed to maintaining an inclusive community that recognizes and values the inherent worth and dignity of every person; fosters tolerance, sensitivity, understanding, and mutual respect. We strive to add hardworking people to our team and we are currently seeking an Administrative Assistant for The Biology Department.The day to day work:Primary contact for the biology department. Assist callers and/or visitors as well as students with any issues they may have with registration, contact information, or other matters that are resolvable immediately. Aid in finding resources within the department, college or different areas on campus to resolve other issues and answer questions.Maintain the privacy of the students, faculty and staff while answering questions and providing support. Assist advisors and chair with A&R (advising and registration) and NSO (New Student Orientation) events. Direct students to an available advisor, as well as assist them in finding open classes and providing assistance to those who are unable to register due to an error or class closures. Complete academic information change forms, updates advisor assignments, class standings and handles contacting students regarding the prerequisite error list.Coordinate travel for faculty, staff and students. Generate expense reports using Concur and assists faculty and graduate students with international and national travel plans, vehicle reservations, and assists students who apply for funding within and outside the department. Order travel cards. Process paperwork for class field trips. Update expense reports and recordkeeping. Complete pcard transactions and ZV60''s for the department and LSRC. Send invoices to other departments on campus for animal care and expenses for the LSRC. Organize events for the department including Tri Beta induction ceremony, Senior Seminar Symposium (twice per year), Graduate Student Orientation and provides COS with information for the Honors Banquet. Run reports in Cognos to determine eligibility for honor society and awards. Coordinate with outside businesses, i.e., Classic Trophy and Fort Wayne Children''s Zoo for various department needs. Request keys and access to exterior electronic doors and maintains spreadsheet for recordkeeping. Maintain numerous records for undergraduate students, travel, graduation lists, alumni, registration issues and assistance, and department club officers and updates these records frequently to assure most up-to-date information is accessible while protecting personal information.Keep track of office supply inventory and orders supplies as needed; orders business cards for faculty and staff.Distribute all course evaluations, downloads reports to Chair and distribute reports to faculty. Assist with social media updates (Facebook and lnstagram). Maintain all bulletin boards for the department. Distributes emails for all department student organizations.Other duties as assigned.Why we''ll love you:You possess a High School diploma or GED.You''re experienced with at least three years in an administrative environment.You have excellent Microsoft Office skills.You are great customer service and people skills.You have knowledge working with Cognos.Why you''ll love us:Free tuition through Purdue University Global.Fee remission for a traditional Purdue degree for yourself, spouse, and children.Health, Vision, and Dental Insurance available on first day of employment.Additional voluntary benefits.Retirement benefits.Paid Time Off.Support for professional development opportunities.Live and work in an affordable, family friendly community.Additional Information: Purdue will not sponsor employment authorization for this position A background check will be required for employment in this positionFLSA: Non-Exempt (Eligible for Overtime)Retirement Eligibility: Non-Exempt Defined Contribution PlanPurdue Fort Wayne is an EEO/AA employer fully committed to achieving a diverse workforce. All individuals, including minorities, women, individuals with disabilities, and protected veterans are encouraged to apply.

Created: 2025-11-15