Coordinator Medical Office Scheduler and Registration: ...

Primary Duties* Demonstrates professional and customer service focused behavior at all times, including manner of communication, responsibility, and appearance.* Answers high volume of incoming calls promptly, courteously, and in a caring friendly manner, ensuring outstanding customer service at all times.* Conveys messages, coordinates provider and patient schedules and other related information to others as appropriate to maintain effective working relationships in the delivery of patient care.* Greets all patients friendly, courteously and respectfully; registers patients, obtains copy* of insurance cards - front and back, instructs patients on filling out patient registration* forms, verifies insurance information and communicates financial policy.* Accurately, appropriately and efficiently schedules appointments, tests, procedures and other services.* Uses appropriate etiquette and telephone procedure when placing, receiving and* transferring calls.* Maintains a clean and neat work station/environment.* Maintains the strictest patient and personal confidentiality.* Floats to other provider offices as needed.* Responsible for medical record maintenance and front office record keeping procedures. Maintains patient files, records and other information; files all incoming patient record documents in designated location in patient records. Create new charts for patients according to specifications, pull charts for appointments, forms when necessary, check charts for neatness and completeness. Copies medical records for release and appropriately documents the release following proper policy and procedures.* Responsible for directing all incoming mail.* Advises patient of any insurance authorization and referral requirements. Ensures timely transfer of registration information to ensure financial clearance and appropriate reimbursement.* Responsible for front end billing operations and cash management. Advises patients of the financial policy. Collect payments and co-pays, deductibles and communicates/counsels patients, with an attempt to collect, on outstanding patient balances at the time of service. Enters charges into system. Issues systems generated receipts for money collected at the time of service. Follows guidelines for payment plans on outstanding balances.* Responsible for closing the cash drawer at the end of the day. Balancing the money collected at the end of the night and balancing the collection sheet.* Responsible for entering physician charges.* Observes department policies and procedures, environment and infection control standards. Communicates policies, regulations, standard to other staff, patients and visitors to ensure compliance. Observes OSHA regulations including principles of standard precautions. Ensures waiting room, bathrooms, medical record area, and other non-clinical patient areas are free of refuse and potentially hazardous items.* Performs other duties as requested by supervisor.

Created: 2025-11-15