CONTRACTS/GRANTS REVIEWER 1 OR 2 (Fiscal Operations)

Supplemental InformationThis position requires an 8100-Professional Level Exam (PLE) test score for your application to be considered. If you do not have a test score prior to applying or claim any exemptions in lieu of a test score, your application may not be considered.As part of a Career Progression Group, vacancies may be filled from this recruitment as a Contracts/Grants Reviewer 1 or 2 depending on the level of experience of the selected applicant.Contracts/Grants Reviewer 1 (AS-611)Hourly: $12.45 - $24.46Monthly: $2,158 - $4,240Annually: $25,896 - $50,877Contracts/Grants Reviewer 2 (AS-612)Hourly: $15.54 - $30.60Monthly: $2,694 - $5,304Annually: $32,323 - 63,648Please refer to the ''Job Specifications'' tab located at the top of the LA Careers ''Current Job Opportunities'' page of the Civil Service website for specific information on salary ranges, minimum qualifications and job concepts for each level.Office of Fiscal Operations - Contracts & Grants ManagementJob Focus Areas:This Contracts Grants/Grants Reviewer 2 reports to the Direct of Contracts & Grants Management and is a lead position for the unit. This position is responsible for professional work of a technical, varied and extremely complex nature involving grants management (including programmatic and administrative analysis), specialized contract development/preparation, review, control, monitoring, and analysis and reporting relative to Sub grantee Assistance appropriation in the LDE, Office of Fiscal Operations. The responsibilities of this position requires communication with LDOE administrators, assistant superintendents, division directors and program managers, sub grantee project directors and financial staff as required for funding, allocation/and/budget approval, implementation, and compliance.This position is responsible for leading contract development work. Thorough knowledge of BESE and LDOE administrative procedures and timelines, State budget procedures, as well as fund source regulatory documents and fund balances to make recommendations for any alternative funding measures for full and effective utilization of funds are required for this position. Duties and responsibilities include, but are not limited to the following:* Assists in maintaining a central hub of contracts/grants information, including information relative to the contract development cycle, resources regarding the contract development process, and other pertinent deadlines applicable to grants and contracts.* Serves as the Department official source for information on the GEER EANS contract.* Services as the liaison officer between the department and third party contractor.* Works with administrators, officials, and other personnel to solve contracts/grants-related issues and facilitates coordination across offices.* Represents the department in negotiations with granting agencies, contractors, department officials, Civil Service and Division of Administration relevant to contracts/grants problems and obtaining required approvals.* Reviews and approvals all contracts, requests for amendments, monitoring reports, close outs, etc.* Oversees the preparation and development of contracts and/or grants agreements, and amendments in accordance with federal and state regulations and restrictions and within departmental policies and procedures.* Maintains records, prepares reports and/or correspondence relative to contracts and/or grants.* Makes final determination of the feasibility of any alternative measures for funding from unallocated balances and present to immediate supervisor.* Monitors maintenance of fund source journals and LaGov grants management system to ensure that fund sources are not overspent and internal records are balanced.* Performs all other duties as assigned by the supervisor, Budget Administrator 3, and/or LDOE Chief of StaffPreferred Qualifications:The preferred candidate should have the following skills and experience:* Experience in contract management and review* Experience with Microsoft Office and Google DocumentsNote regarding the advertised pay range:The maximum amount listed is the maximum salary a person can make while in this title and NOTthe maximum amount we are allowed to pay a new hire.One position is available and it is located in Baton Rouge, LA.The person hired for this position is expected to regularly report to the Baton Rouge office. This position may be filled as a job appointment, probationary new hire, promotion of any permanent classified state employee OR promotion of a permanent classified employee of the Department of Education, Special School District, or the Board of Elementary and Secondary Education.You may attach a resume; however only the information listed on the online application will be considered to determine qualification. All education, prior experience, including dates related to education and prior experience MUST be listed on the online application.To be considered for this position, you are encouraged to attach a copy of your college transcript(s) to your online application, fax to the Department of Education (DOE) Human Resources Office at 225-342-1499, or mail to the DOE Human Resources Office, P. O. Box 94064, Baton Rouge, Louisiana 70804 by the closing date of this announcement.This is Announcement 50607741.Applicants must have Civil Service test scores for 8100-Professional Level Exam in order to be considered for this vacancy unless exempted by Civil Service rule or policy. If you do not have a score prior to applying to this posting, it may result in your application not being considered.NOTE: Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.* Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*For further information about this vacancy contact: Department of Education - Human ResourcesPO Box 94064Baton Rouge, LA 70804Louisiana is a State as a Model Employer for People with Disabilities. QualificationsMINIMUM QUALIFICATIONS:A baccalaureate degree.SUBSTITUTIONS:Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.NOTE:Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Commission of Higher Education; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.Job ConceptsFunction of Work:To provide contract and/or grant management services.Level of Work:Entry.Supervision Received:Close supervision from the Contracts/Grants Supervisor or Manager or other equivalent classified or unclassified administrator.Supervision Exercised:None.Location of Work:May be used by all state agencies.Job Distinctions:Differs from Contracts/Grants Reviewer 2 by performing routine entry level duties.Examples of WorkTasks performed are at the entry level:Prepares, develops, and monitors routine and less complex contracts and/or grants agreements, applications, budgets, amendments and sub-grant agreements in accordance with statutory and regulatory requirements and departmental policies and procedures.Works with administrators, officials, and other personnel to solve contract problems.Maintains records, prepares reports and/or correspondence relative to contracts and/or grants.Provides assistance to program personnel in preparation of grants proposals or contracts agreements.Reviews reports and records to ensure costs claimed are allowable, and to ensure contract/grant is on schedule and terms are being met.Assists in the preparation of RFPs (Requests for Proposals).Tracks the approval process of contracts/grants ensuring all necessary approvals are received. Researches grant awards and state appropriation budgets to make sure that funds are available.Obtains and reviews performance evaluations after completion of a project to comply with state law within established time limits.Performs original entries, reconciliations, and all adjustments to grants management accounting records.

Created: 2025-10-04