Administrative Support Assistant (OA)

Summary This position is located in Manzanar National Historic Site, in the Administration Division. This position is also being advertised open to the public, see announcement number: PW-1547-MANZ-22-11604898-DE Responsibilities Manage an office operation for an organization Execute work assignments, including identifying work components and setting deadlines, milestones, and responsibility areas. Prepare travel authorizations and vouchers. Manage payroll for a section or division of an organization. Review procurement requests for accuracy, completeness, and compliance with regulations. Prepare correspondence in final draft. Review and edit outgoing correspondence for completeness and clarity, and ensure the procedural accuracy, general policy conformity, and factual correctness of the correspondence. Prepare and submit quarterly reports/information relating to organization activities. Use production software such as MSWord, Excel, Access, and PowerPoint to prepare a variety of letters, reports, and other documentation. Use an automated requisition program to purchase supplies and equipment. Manage databases containing sensitive personnel records. Provide information to employees in the areas of personnel, payroll, property, or travel. Provide information to visitors, customers, special interest groups, and organizations via telephone, mail, e-mail, and in person. Duties will be developmental in nature when filled below the full performance level. Area information: Manzanar National Historic Site was established to preserve the stories of the incarceration of nearly 120,000 Japanese Americans during World War II and to serve as a reminder to this and future generations of the fragility of American civil liberties. The site is dedicated to social justice and racial equity and is Site of Conscience. It is located 6 miles south of the Inyo County seat, Independence and is in a remote location along the US Highway 395 corridor. The county-known for its extremes contains the lowest and highest points in the continental US - Badwater, in Death Valley -279'' (approximately 2 hours east of the park) and Mt. Whitney, 14505'' (the trailhead is 45 minutes away). Inyo county is large (10,140 sq miles) and sparsely populated with just over 18,500 people (2016 est). Much of the land in the county is publically owned with 1.9% of the land privately owned, resulting in a limited housing market. Rentals may be available in nearby communities. The nearest major airport is 3 to 4 hours away although limited air service is expected to begin operating in Bishop, CA by the end of 2021. There are limited facilities/amenities in nearby towns, a small grocery store is located in Lone Pine (9 miles south) and larger shopping venues are located 45 minutes north in Bishop, CA or 70 miles south in Ridgecrest, CA. Nearby hospitals include a small facility in Lone Pine and a larger complex in Bishop and Ridgecrest. Recreational activities in the area are world renown and include fishing, hiking, bouldering, climbing, off-roading and camping. Death Valley is located 2 hours to the east and Yosemite is located 3 hours north. The site was established in 1992. It deals with a complex and controversial topic that is emotional and personal and has an active historic preservation program including public archeology projects. In 2017, the park has had over 109,000 visitors. Park staff is small - a total of 13 employees in permanent or career seasonal positions and during the summer there are interns, seasonals, and a YCC crew. Requirements Conditions of Employment U.S. Citizenship required. Appointment subject to a T2 background investigation and favorable adjudication. Meet Selective Service Registration Act requirement for males. Complete the initial online assessment and USAHire Assessment. Selectee will be required to participate in the Direct Deposit Electronics Funds Transfer Program. Any individual who is currently holding, or has held within the previous 52 weeks, a GS position under non-temporary appointment in the competitive or excepted service, must meet time-in-grade (TIG) requirements (must have served 52 weeks at the next lower grade or equivalent in the Federal service). TIG must be met by the closing date of this announcement. TIG apply to former Federal civilian employees applying for reinstatement & current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may be required to operate a government (or private) motor vehicle as part of your official duties. Prior to your first official motor vehicle operation, and again every year thereafter (or more frequently if management determines such need exists), you will be required to sign an affidavit certifying to your possession of a valid State issued driver''s license that is current and has not been revoked, suspended, canceled, or otherwise disqualified in any way to prohibit your operation of a motor vehicle. You will also submit a photocopy of your valid State issued driver''s license prior to your first official motor vehicle operation, and again every year, or more frequently if management determines such need exists. Lastly, you may be required to submit all certified driving records from all States that discloses all valid driver''s licenses, whether current or past, possessed by you. You will be required to wear a uniform and comply with the National Park Service uniform standards. A uniform allowance will be provided. You may be required to work on-call, evenings, weekends, holidays, overtime and shift work. If you are a new employee or supervisor in the Federal government, you will be required to complete a one-year probationary period. You may be required to travel overnight away from home up to 2 nights per month. You must obtain a government charge card for travel purposes. You will be required to complete a Confidential Financial Disclosure Report, OGE-450 on an annual basis. Qualifications Credit will be given for all appropriate qualifying experience. To receive credit for experience, your resume MUST clearly indicate the nature of the duties and responsibilities for each position, starting and ending dates of employment (month/year), and the resume must reflect full and/or part-time or total number of hours worked (i.e., work 40+ hours a week, rather than indicating full-time). If part-time, the hours must be annotated to be able to pro-rate the amount of qualified specialized experience. All qualifications must be met by the closing date of this announcement-08/24/2022-unless otherwise stated in this vacancy announcement. Credit will be given for all appropriate qualifying experience. For current Federal employees, if hours worked per week are not included on your resume, you must submit a non-award SF-50 as part of your application to be used to validate your work schedule and determine the amount of specialized experience that you will be granted. An award SF-50 will not be acceptable documentation for which to consider your amount of qualifying experience. For all other applicants who are not current federal employees, your resume must state either ''full-time'' (or ''40 hours a week'') or ''part-time'' with the number of hours worked per week to ensure proper crediting of specialized experience. For periods of time that reflect military service, the DD-214 or Statement of Service is sufficient to meet the full and/or part-time hours requirement as the service dates will be reflected. SELECTIVE FACTOR: This position requires the skill of a qualified typist with the ability to type at least 40 words per minute. You must document your typing speed on your resume or upload a certificate of proficiency dated within the past 3 years. Failure to provide this information will result in your being deemed ineligible. Candidates who do not meet this requirement by close of this announcement will receive no further consideration for this position. - AND - To qualify for this position at the GS-05 grade level, you must possess at least one or all of the following minimum qualifications by close of the announcement: EXPERIENCE: At least one full year of specialized experience comparable in scope and responsibility to the GS-04 grade level in the Federal service (obtained in either the public or private sectors). This experience includes activities such as: organizing functions of an office; making travel arrangements and preparing travel vouchers; preparing and reviewing correspondence; assisting with budget activities; processing time and attendance records; providing administrative support services; and utilizing computer skills to navigate through computer software. You must include hours per week worked. -OR- EDUCATION: Successful completion of at least four years of education above high school (120 semester hours or 180 quarter hours) leading to a bachelor''s degree in any course of study. This education must have been obtained in an accredited business, secretarial, or technical school, junior college, college, or university. (One year of full-time academic study is defined as 30 semester hours, 45 quarter hours in a college or university, or at least 20 hours of classroom instruction per week for 36 weeks in a business, secretarial, or technical school. (Must provide copies of transcripts). You must include transcripts. -OR- Successful completion of an equivalent combination of education and experience. NOTE: Only education in excess of the first 60 semester hours of a course of study leading to a bachelor''s degree is creditable toward meeting the specialized experience requirements. Two full academic years of study, or 60 semester hours, beyond the second year is equivalent to I year of specialized experience. For example, I have 6 months of the specialized experience described in A above (50/o of the experience requirement), and 3 years of college study from an accredited institution (50/o of the qualifying education) which included at least 12 semester hours of related coursework as specified in B above (50/o of the related coursework required). To qualify for this position at the GS-06 grade level, you must possess at least one or all of the following minimum qualifications by close of the announcement: At least one full year of specialized experience comparable in scope and responsibility to the GS-05 grade level in the Federal service (obtained in either the public or private sectors). This experience includes activities such as: organizing functions of an office; making travel arrangements and preparing travel vouchers; preparing and reviewing correspondence; processing time and attendance records; providing administrative support services; and utilizing computer skills to navigate through computer software AND experience processing budget documents, recording expenditure transfers and assist with reconciling a budget. Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education To qualify based on education, you must submit a legible copy of transcripts from an accredited institution with your name, school name, credit hours, course level, major(s), and grade-point average or class ranking. Transcripts do not need to be official, but if you are selected for this position and you used your education to qualify, you must provide official transcripts before you begin work. If you are using education completed in foreign colleges or universities to meet qualification requirements, you must show that your education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. There is no substitution of education for experience at the GS-6 grade level of this announcement. Additional Information A selectee receiving a first appointment to the Federal Government (Civil Service) is entitled only to the lowest step of the grade for which selected. The display of a salary range on this vacancy shall not be construed as granting an entitlement to a higher rate of pay. If you would like more information about this position, please contact: Isaac Vaughan, Administrative Officer [Click Here to Email Your Resumé]760-878-2194 Extension 3302 This announcement may be used to fill additional positions if identical vacancies occur within 90 days of the issue date of the referral certificate. Promotion to the full performance level is neither guaranteed nor implied and will be based solely on your ability to satisfactorily perform the work of the position, existing work at the higher grade level, and recommendation by the position''s supervisor. Physical Demands: Work requires sitting at a desk, standing, bending, reaching, walking and lifting. Working Conditions: Work is performed primarily in an office setting but may be performed out in the field. The National Park Service has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework with supervisor approval. Reasonable Accommodation Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and Americans with Disabilities Act 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a reasonable accommodation in your online application. Requests for Reasonable Accommodations for the USA Hire Competency Based Assessments and appropriate supporting documentation for Reasonable Accommodation must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for Reasonable Accommodations are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a Reasonable Accommodation, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire If you are unable to apply online or need to fax a document that you do not have in electronic form, view the following link for information regarding an Alternate Application. Click the following link for more information, help.usastaffing.gov/Apply/index.php?title=Alternate_Application_Information.

Created: 2025-08-23