Accounting Clerk

Job Overview: Assist in processing billing for Hotel guests and functions. Responsibilities and Duties: -Prepare daily accounts receivable work. Process daily front desk interface postings. Post all restaurant/bar charges. -Answer correspondence relative to accounts receivable. Prepare refunds and rebate adjustments. Prepare journal entries for adjustments. Prepare special billings. -Apply payments/advance deposits from guest to their accounts. -Balance Group Billings and mail them within 72 hours. -Balance accounts monthly and mail out daily and monthly statements. Review all accounts to make sure payments and/or deposits are applied. Make sure all back-up are included in the statements before mailing them. -Perform other duties and responsibilities asked by the Comptroller and Assistant Comptroller based upon department needs. -Preside over monthly credit meeting. Attend preconvention meetings. Resolve problems with 60 day and plus accounts. -Make sure all accounts receivable files are kept in storage in compliance with the hotels established retention period. -Make sure all necessary copies of documents/back-up such as Banquet checks are complete and properly filed with the Statements. -Review and research credit balances. -Coordinate with Collections on guest disputes to facilitate prompt payment on the account. -Answer correspondence relative to accounts receivable. Prepare refunds and rebate adjustments. Prepare journal entries for adjustments. Prepare special billings -Balance Group Billings and mail them within 72 hours. -Balance accounts monthly and mail out daily and monthly statements. Review all accounts to make sure payments and/or deposits are applied. Make sure all back-up are included in the statements before mailing them. -Make sure all accounts receivable files are kept in storage in compliance with the hotels established retention period -Make sure all necessary copies of documents/back-up such as Banquet checks are complete and properly filed with the Statements. -Coordinate with Collections on guest disputes to facilitate prompt payment on the account including Merchant Charge Backs. -Prepare change orders, daily deposits and count the safe daily -Handle the daily functions of the General Cashier which include but not limited to the daily cash count, cash reconciliation and bank deposits -Respond to Chargebacks with appropriate documentation in a timely manner and maintain the log of issues - involving management for procedural discipline. -Maintain over/short log for each shift each day and compile information for corporate audit packs -Perform other related duties as assigned Specific Job Knowledge and Skills

Created: 2025-11-15