Legal and Compliance Operations Coordinator

Location: 1000 Red RiverAustin, Texas, 78701United States Legal and Compliance Operations Coordinator Requisition ID: req637 Employment Type: Classified Regular Full-Time (CRF) Division: Legal & Compliance Compensation: 61,000.00 - 76,000.00, Annual Salary Location: TRS Job Closing: September 4th at 5:00 pm, CST WHO WE ARE: Service, Respect, and Connection are core to the individual and collective TRS experience. We know that great service rests on a foundation of relationships that connect us all to an empowering and rewarding career. At TRS, we''re inspired by our diverse community who bring authenticity and commitment to our mission to improve the retirement security of public education employees and retirees throughout Texas. As a group of achievers, we tap collaboration and innovation to raise the bar in performance, administering and counseling pensions and healthcare benefits to ensure certainty for the future of our members. We invite you to join us, where both personal and career growth are respected and where you can make a difference in our members'' lives every day. Few careers allow you to challenge yourself professionally while you give back to meaningful individuals who are dedicated to educating the youth of Texas. Teacher Retirement System of Texas (TRS) manages retirement and healthcare plans for nearly 1.8 million public education professionals and we are growing. That growth means expanding talented teams who are dedicated to keeping the Trust financially healthy for a long time to come. The Legal & Compliance Operations Coordinator is responsible for performing legal assistant and administrative work. The incumbent will coordinate legal activities and administrative operations of Legal & Compliance (L&C). This position will proactively work with the Legal & Compliance team, Executive staff, and agency employees.WHAT YOU WILL DO:Operations Support• Maintains outside counsel engagement and other L&C contract files, including all contracts and invoices, and processes bills and invoices for payment in coordination with other TRS departments and relevant agencies.• Oversees invoicing process for outside counsel, including reviewing all invoices and ensuring compliance with outside counsel contracts, preparing invoice documentation and transmittals to the Attorney General''s office and general accounting, and monitoring payment status.• Responds to requests for information from outside counsel, in-house counsel, and Attorney General.• Organizes and maintains L&C files and filing system data.• Drafts, edits, prepares, and proofreads legal correspondence and other documents; including contracts, legal briefs, and other related legal documents.• Prepares synopses and summaries of complex legal issues.• Conducts statistical, documentary, and investigatory research.• Compiles data and prepares periodic reports on L&C departmental performance.• Oversees and reconciles L&C expenditures and provide monthly financial and budget reports.• Monitors and assists in preparing the department operating budget, including assisting in drafting initial budget, projecting future budget needs, and reviewing and processing budget and purchasing related documents.• Supports management of L&C projects and strategic initiatives.Administrative Support• Assists in developing, revising, implementing, and communicating L&C processes and procedures.• Provides general office administrative support, including, but not limited to: answering and routing telephone callers, scheduling meetings and appointments, making travel arrangements, preparing travel and purchasing forms and documents, timekeeping, sorting and distributing incoming and outgoing mail, copying, and faxing.• Maintains and updates subscriptions, memberships, and law library publications.• Provides back-up assistance to other legal support staff and assists with special projects as assigned.Performs related work as assigned.WHAT YOU WILL BRING:Required Education• Bachelor''s degree from accredited college or university.• High school diploma or equivalent and additional full time legal secretary, legal assistant, paralegal or related experience may substitute for the required education on a year for year basis.Required Experience• Four (4) years of progressively responsible experience as a legal assistant or paralegal.Required Registration, Certification, or Licensure• Certified Texas Contract Manager (CTCM) or must be obtained within twelve months of employment if not already certified.Preferred Qualifications• Five (5) years of progressively responsible experience as a legal assistant or paralegal.• Experience providing legal operations, contract management, and/or project management support in a legal environment and/or a Texas state agency.Knowledge of:• General office management practices and procedures, including accounting.• Related legislative and legal practices and procedures.Skill in:• Organization and attention to detail.• Planning, organizing, and prioritizing work assignments to manage a high-volume workload in a fast-paced and changing environment, and completing detailed work with a high degree of accuracy.• Analyzing problems and devising effective solutions.• Effective verbal and written communication, and the proper use of grammar, spelling, and punctuation.• Using a computer in a Windows environment with word processing, spreadsheet, presentation, database, and other business software to prepare correspondence, spreadsheets, reports, and other documents.• Using travel software, such as Concur.Ability to:• Establish and maintain harmonious working relationships with co-workers, agency staff, and external contacts.• Work effectively in a professional team environment.Military Occupational Specialty (MOS) Codes: Veterans, Reservists or Guardsmen with experience in the Military Occupational Specialty ( ) along with the minimum qualifications listed above may meet the minimum requirements and are highly encouraged to apply. Please contact Talent Acquisition at [Click Here to Email Your Resumé] with questions or for additional information. To view all job vacancies, visit or For more information, visit

Created: 2025-11-15