Administrative and Purchasing Assistant

Job DescriptionThe position Rental Retail Administrative and Purchasing Assistant is responsible for providing office management, purchasing, material master, executive assistance and administrative support for the Rental Retail organization. Responsibilities include routine and daily office functions as well as project support and specific task management. Responsible for being familiar with, and assisting in, all areas of Rental Retail daily operations as needed.Essential Job FunctionsAdministrative Assistant Tasks• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.• Performs general clerical duties to include but not limited to: answering phones, photocopying, filing and mail distribution.• Performs offices management duties to include but not limited to: maintaining office equipment, coordinating and managing IT, phone and other technical support requirements, ordering supplies, coordinating with night cleaners• Attends various meetings and records, distributes and archives meeting notes• Maintains Rental Retail contact lists including phone lists and Outlook distribution lists. Manages phone greetings for Rental Retail locations.• Prepares or assists in preparing correspondence, reports, routine spreadsheets, PowerPoint presentations, sale signs and other documents. • Creates, edits, and distributes guides, workbooks, training manuals, etc. to assist with training, operations and marketing needs. • Supports Rental Retail team in administrative needs. • Arranges lodging and passes for vendors and guests, manages special requests made by vendors or other ASC departments• Assists in coordinating employee recognition/employee relations functions• Will be required to work in stores during peak times"ƒPurchasing Assistant Tasks• Assist in loading material master information in the system as requested from the buyers.• Assist in loading purchase orders into the system as needed from the buyers.• Own PO confirmation process and ensure purchasing system reflects accurate quantities, dates, prices, and terms for all purchase orders.• Own past-due PO process and ensure purchasing system reflects accurate dates of when product will be arriving.• Assist planner with creating replenishment orders when needed.• Assist warehouse personnel with receiving, tagging, and distribution of product as needed.• Assist in cycle-counts and physical counts as needed.• Performs other duties as needed and as determined by the supervisorQualifications• Ability to maintain confidentiality is required• Strong computer, administrative and phone skills required; working knowledge of Word, Excel, Outlook and PowerPoint• Exceptional guest service skills required• Must be able to interact and communicate effectively with individuals at all levels of the organization, vendors, customers, and other third parties• Must be able to work in a fast-paced environment with demonstrated ability to work independently and to juggle multiple competing tasks and demands• Previous experience in administrative and purchasing support preferred• Four year college degree or equivalent combination of education and experience preferred• Valid unrestricted driver''s license preferredAdditional InformationWork EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this Job, the employee is regularly exposed to work near moving mechanical parts; work in high, precarious places and outdoor weather conditions. The employee is frequently exposed to fumes or airborne particles; risk of electrical shock and vibration. The employee is occasionally exposed to toxic or caustic chemicals. The noise level in the work environment is usually loud. Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include Close vision, Distance vision, Depth perception and Ability to adjust focus. While performing the duties of this Job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee is frequently required to walk and talk or hear. The employee is occasionally required to sit. A physical assessment (Work Ready) is required for certain positions.Skiing or Snowboarding is required for certain winter positions.The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job."¯ Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions."¯ "¯"¯ This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice. Aspen Skiing Company / ASPENX / The Little Nell / Limelight Hotel is an equal opportunity employer. For an overview of Aspen Skiing Company''s benefits and other compensation visit /jobs/benefitsAs of March 11th 2022, Aspen Skiing Company, ASPENX, The Little Nell, and The Limelight Hotels will no longer require all active employees to be fully vaccinated in the workplace. Read more about our policies as it relates to employee safety herePandoLogic. Procurement Technician, Location: Aspen, CO - 81612

Created: 2025-10-04