Administrative Operations Manager III

Administrative Operations Manager III Posting Number req10848 Department Large Binocular Telescope Obs Department Website Link Location Main Campus Address Tucson, AZ USA Position Highlights The Large Binocular Telescope Observatory (LBTO) is seeking a Manager of Business Affairs to lead the group responsible for budget management, financial transactions,accounting, reporting, and human resource tasks.The LBTO operates the largest optical telescope in the world on Mt. Graham in southeast Arizona, with offices located on the University of Arizona campus in Tucson.The observatory has a mission of carrying out forefront astronomical research, and development of innovative technology for that purpose. The LBTO operates as a unit within the College of Science at the University of Arizona. The observatory is funded by the Large Binocular Telescope Corporation (LBTC), a 501(c)(3) corporation representing a collaboration between institutions in the United States, Italy, and Germany.The Manager of Business Affairs reports to the LBTO Director and works closely with other senior managers in advancing the observatory''s mission.Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.Duties & Responsibilities The Business Affairs Manager is responsible for managing budget, financial transactions, accounting, reporting, human resources tasks, and supervision of personnel in carrying out the overall business operations of the Large Binocular Telescope Observatory (LBTO) and the Large Binocular Telescope Corporation (LBTC). This individual is responsible for ensuring the LBTO''s compliance with University of Arizona policies and procedures while remaining responsive to expectations of the international collaboration comprising the LBTC. The Business Affairs Manager supports the LBTO Director in strategic and operational aspects of the observatory''s functions, with personnel and infrastructure located in Tucson and on Mt. Graham.Duties:Monitor expenditures, and maintain financial projections to enable short and long-term planning. Develop, maintain, and present reports on financial status and projections to assist the Director and LBTC Board.Maintain and monitor the procurement and payroll systems for LBTO transactions compliant with University of Arizona standards. Coordinate and participate in internal and external audits.Review and monitor contracts and maintain documentation pertaining to LBTC administration. Manage the financial and legal affairs of LBTC including its financial accounting system, annual audit, and tax matters.Oversee HR functions for the observatory in coordination with UA Human Resources and LBTO management; supervise personnel supporting searches and hiring, annual reviews, and other performance matters.Supervise personnel performing business functions in the unit, including office operations, purchasing, and vehicle use.Maintain records according to prescribed schedules, and inventory allowing tracking of LBTO equipment and equipment provided by LBTC members.Participate in meetings of the LBTC Finance Committee and the LBT Board, which may require international travel.The successful applicant will have a record of accomplishment in management of business affairs and accounting, with experience in successful supervision of personnel and familiarity with GAAP standards. Minimum Qualifications Minimum of 7 years of related work experience, including 3 years of managerial experience, or equivalent combination of education and work experience.Bachelor''s degree or equivalent advanced learning attained through professional level experience required. Preferred QualificationsMaster''s Degree - Business Administration or AccountingProfessional Licensing or advanced degree - CPA, JD FLSA Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay DOE Compensation Type salary at 1.0 full-time equivalency (FTE) Grade 10 Career Stream and Level M3 Job Family Administrative Operations Job Function Organizational Administration Type of criminal background check required: Fingerprint criminal background check (security sensitive due to job duties) Number of Vacancies 1 Target Hire Date 7/25/2022 Expected End Date Contact Information for Candidates [Click Here to Email Your Resumé]Open Date 7/18/2022 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Diversity Statement At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Created: 2025-11-15