Contract Management Specialist 1/Trainee,

Agency Information Technology Services, Office of Title Contract Management Specialist 1/Trainee, Ref. 18938M Occupational Category Financial, Accounting, Auditing Salary Grade 18 Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF) Salary Range From $61270 to $77912 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? Yes Telecommuting allowed? Yes County Albany Street Address Empire State Plaza Swan Street Building, Core 4, Floor 2 City Albany State NY Zip Code 12220 Minimum Qualifications Open to NYS employees with one year of permanent competitive service as a Contract Management Specialist 1 OR in a position at G-16 or above deemed administrative under Section 52.6 of the Civil Service Law OR in a title approved for transfer under Section 70.1 of the Civil Service Law. The transfer cannot be a second consecutive transfer resulting in advancement of more than two salary grades.Qualifications for Contract Management Specialist Trainee. Also open to New York State employees in a title approved for transfer to Contract Management Specialist Trainee under Section 70.1or 52.6 of the Civil Service Law.Candidates with at least one year of permanent competitive service in a title allocated to G-11 or higher who have standing on the PCO or PATT eligible lists and who have a bachelors degree may be eligible for transfer under the provisions of Section 70.4 of the Civil Service Law. Candidates eligible for consideration under the Governor''s Program to Hire Persons/Veterans with Disabilities pursuant to Section 55b/c of the Civil Service Law will also be considered. Individuals certified eligible for the 55b/c program must possess a bachelor''s degree to meet the education qualifications. Please provide a copy of your letter of eligibility and a copy of your unofficial transcript with your response.The salary range identified above applies to candidates appointed to Contract Management Specialist 1, G-18. The hiring rate for candidates appointed to Contract Management Specialist Trainee starts at $46,529 and is based on the candidate''s salary at the time of hire. Candidates hired into the Traineeship will be advanced to Contract Management Specialist 1 upon the successful completion of a two-year traineeship.Note: If you are on the examination eligible list for the position title in this location, you do not need to respond to this posting unless you are also eligible for appointment by one of the qualifications listed above. Candidates must be reachable on the current eligible list certification for this title in order to be list appointed. Please respond to all eligible list canvasses received. Duties Description Under the direction of a Contract Management Specialist 2, SG-23, this position will support contractual functions for the Vendor Sourcing & Management Organization (VSMO) within the Office of Information Technology (ITS).Duties will include, but are not limited to, the following: Purchase Information Technology (IT) products and services for ITS and on behalf of client agencies using existing contract vehicles; Identify appropriate contract vehicles for use in purchasing goods and services; Conduct Request for Quotes under state centralized contracts; Provide procurement support on the development of Statements of Work (SOWs) by program areas and clusters as needed; Process Purchase Requisitions (PR) in the Statewide Financial System (SFS) for general purchases; Source PRs to Purchase Orders (PO) in the SFS; Prepare procurement records into separate procurement packages; Update ITS internal procurement tracking spreadsheets and databases; Vendor management such as participating in vendor meetings pertaining to current or prospective procurements; Review and process agency contract amendments and extensions as required; Participate in the development of single/sole source justifications as required and justifications of the reasonableness of rates charged by vendors; Interact with Business Services Center (BSC) on PR/PO creation; Manage the procurement process for software license renewals; Interact with ITS budget and accounts payable staff; Monitors unit shared mailbox(es); Identify and process required PO Change requests needed for submission to BSC; Provide guidance to agency program staff in the contract development, approval, execution, and amendment process; Interact with ITS attorneys on contractual matters; Complete P-card purchases as requested and reconcile charges monthly through SFS; Provide information requested for Office of the State Comptroller audits; and Supervise staff, as assigned. Additional Comments Multiple positions will be filled from this posting. Background check and fingerprinting are required. Some positions may require additional credentials or a background check to verify your identity.Name Ashley Gnip Telephone (518) 473-5282 Fax (518) 402-4924 Email Address [Click Here to Email Your Resumé] Address Street Empire State Plaza, Human Resources Management Corning Tower, Floor 26 City Albany State NY Zip Code 12242 Notes on Applying To apply, please submit a cover letter and resume and indicate that you are applying for Contract Management Specialist 1/Trainee, Ref. 18938M. In your cover letter, please clearly indicate how you meet the minimum qualifications as stated above, and describe relevant experience for this position.Your Social Security number may be required in order to confirm your eligibility.

Created: 2025-11-15