Business Document Specialist 3

Agency State, Department of Title Business Document Specialist 3 Occupational Category Clerical, Secretarial, Office Aide Salary Grade 14 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $49703 to $60371 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Albany Street Address One Commerce Plaza, 99 Washington Avenue City Albany State NY Zip Code 12231 Minimum Qualifications 70.1 TRANSFER QUALIFICATIONSOne year of permanent, contingent permanent, or 55 B/C service allocated to a Grade 12 or higher eligible for transfer and determined to be similar by Civil Service. For transfers, a list of approved titles is available through Civil Service GOT-IT @ careermobilityoffice.cs.ny.gov/cmo/gotit/PROVISIONAL QUALIFICATIONOne year of permanent, contingent permanent, or 55 B/C service as a Business Document Specialist 2, Grade 11.Based on the results of the canvass of the current eligible list for the Business Document Specialist 3 the Department may elect to make a provisional appointment to this position rather than a permanent appointment. If a provisional appointment is made, the appointed candidate will be required to compete in the next holding of the Business Document Specialist 3 exam and be reachable for appointment from the newly established eligible list Duties Description The Business Document Specialist 3 duties will include but are not limited to the following: Reviews the more difficult corporate filings such as not-for-profit corporations, stock changes, mergers, etc., along with the less complex documents, for statutory and departmental compliance. Supervises and provides guidance, training, and assistance to staff. Determines the availability of proposed corporation names. Operates alphanumeric keyboard on a PC to enter data from certificates into the Cenuity system. Files certificates in compliance with statute and rejects or suspends those certificates not in compliance. Reviews walk-in customers documents for statutory and departmental policy compliance. Prints individual operator reports and verifies each report with adding machine tapes of fees processed. Interfile the operator reports with the remittances in the revenue office. Processes credit card transactions for certificates submitted to the Division of Corporations. Makes necessary corrections to records on the database. Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to [Click Here to Email Your Resumé].All Department of State employees are required to be tested weekly for COVID-19 unless they are fully vaccinated. Employees who are vaccinated must provide proof of vaccination status through a secure online portal. Some positions may require additional credentials or a background check to verify your identity.Name Jeremy Ischia Telephone 518-474-2752 Fax 518-402-3656 Email Address [Click Here to Email Your Resumé] Address Street 99 Washington Avenue City Albany State NY Zip Code 12231 Notes on Applying If you are interested and meet the minimum qualifications above, email your cover letter, and resume to [Click Here to Email Your Resumé]. Please include Title, Location and Vacancy ID you are applying for in the subject line of your email.

Created: 2025-09-06