Office Specialist II (Anticipated Vacancy)

Office Specialist II (Anticipated Vacancy)Hallowell , Maine , United States | Administrative & Office Support | Full-time | Partially remote Apply by: Sept. 6, 2022 Apply with Linkedin Apply with IndeedApplyOffice Specialist IICode: 6952- ConfidentialOpening Date: August 11, 2022Closing Date: September 6, 2022The Maine Public Utilities Commission regulates electric, gas, telephone and water utilities to ensure that Maine citizens have access to safe and reliable utility services at rates that are just and reasonable for all ratepayers. Three Commissioners are appointed by the Governor and confirmed by the Senate. The Commission is divided into six operating divisions.This position resides in the Administrative Division and reports to the Administrative Director. The primary function of the position is to provide confidential administrative support to the Commissioners, Administrative Director and Assistant Administrative Director. DESCRIPTION:This is advanced administrative services work in providing support to the coordination, implementation, and oversight of a statewide administrative or procedural program having broad scope or diverse functions. Responsibilities require using independent judgment, initiative, and decision-making on complex administrative matters and require proficient knowledge of modern office practices and office equipment necessary to perform diverse administrative functions.DISTINGUISHING CHARACTERISTICS: (Any one position may not include all Distinguishing Characteristics (tasks) nor is this list inclusive of all Distinguishing Characteristics possible for this classification. Distinguishing Characteristics may be assigned in accordance with the policies and procedures of individual agencies. However, one Distinguishing Characteristic that applies to all classifications is that each employee complies with the requirements of State policies, including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes.)Independently compose, review, edit, and/or approve correspondence.Develop budgets, work programs, and cost analyses.Coordinate accounting and general operating activities; and assemble financial statements, evaluate work operations, and procure supplies.Review, evaluate, and provide recommendations on program policies, procedures, rules, regulations, and legislative documents.Write and submit legislative proposals to amend applicable statutes, rules, and regulations. Educate the public regarding the Administrative Procedures Act; and assist with rulemaking process, filings, and associated work flow. Research federal grant programs, prepare applications, interpret and administer program requirements, and prepare the financial statements and expenditure reports.Recommend capital expenditures and disbursements for grant funds.Docket and summarize customer complaints, initiate investigations, and present information to superiors.Plan, organize, administer, and proctor licensure examinations.Develop and recommend new work methods and administrative policies/procedures to improve existing work practices.Apply to non-routine individual cases an explanation and interpretation of applicable rules, regulations, and policies.Liaise between supervisor and internal and external sources on key terpret and implement the policies and decisions of superiors.Represent supervisor/program at public meetings, including explaining organizational, program, and/or project goals.Attend board/committee meetings to provide secretarial services.KNOWLEDGE, SKILLS, & ABILITIES: (Any one position may not include all Knowledge, Skills, and Abilities (KSAs) listed nor is this inclusive of all KSAs required. Entry LevelKSAs applicable to the position are to be possessed at time of hire and are screened through written, oral, performance, and/or other evaluations. FullPerformanceKSAs applicable to the position may be acquired on the job or through specialized training and are needed to perform the work assigned. Reasonable accommodations for disabilities as defined by the Americans with Disabilities Act will be considered on a case-by-case basis.)Entry Level:Knowledge of the principles of organization.Knowledge of the principles of office management.Knowledge of bookkeeping principles and practices.Knowledge of State of Maine rulemaking processes and procedures.Knowledge of federal grant procedures.Ability to compose, review, and edit complex and/or technical business correspondence.Ability to use discretion and judgment in dispensing information.Full Performance:Knowledge of budgetary procedures.Knowledge of basic investigative principles, practices, and techniques.Ability to develop budgets and work programs.Ability to initiate, coordinate, implement, and evaluate administrative activities.Ability to assess need for capital expenditures and make recommendations.Ability to review proposed/enacted laws for appropriateness and feasibility, and to identify problems.Ability to plan, organize, administer and proctor licensure examinations.Ability to analyze solutions, reach logical conclusions, and make sound recommendations.Ability to apply to non-routine individual cases an explanation and interpretation of applicable rules, regulations, and policies.Ability to understand and promote management goals as they affect day-to-day and long term operations.Ability to effectively plan and adjust work operations to meet planned and unexpected change.Ability to effectively represent the organization at internal and external meetings.Distinguishing Characteristics & KSAs are cumulative across the Office & Administrative Support Job Family. All positions in this classification assume the Distinguishing Characteristics & KSAs of:Office Assistant I,Office Assistant II,Office Associate I,Office Associate IIandOffice Specialist I.MINIMUM QUALIFICATIONS:Training, education, or experience in administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse, and 2) the ability to use independent judgment, initiative, and decision making on complex administrative matters. All positions in this classification assume the qualifications of:Office Assistant I,Office Assistant II,Office Associate I,Office Associate IIandOffice Specialist I.Salary and Benefits: Range 20 Confidential ($43,118.40- $59,612.80)Benefits:Employment with the State of Maine offers a competitive benefits package which include:Health, Dental and Vision InsuranceRetirement SavingsFlexible Spending Accounts and Child Care reimbursement programsGym Membership ReimbursementLiving Resources (Employee Assistance Program)Paid HolidaysPaid vacation, personal and sick leaveEducational reimbursement programWellness ProgramThe bi-weekly dollar values of some State-paid benefits for full-time employees include: $14.60 for dental insurance; 17.96% of employees pay towards retirement for Confidential positions and, depending on the employees annual pay, at least 85% ($422.95) of health insurance premiums (more information is available here). Participation in the Health Premium Credit Program can decrease the employees cost of health insurance by 5%.Application Instructions:Interested applicants need to apply online by selecting the ''Apply for this opening'' button and also uploading a cover letter and a current resume. If you require a paper application please go to the following link: Contact Information:For more information or questions, please contact Amy Dumeny, Public Utilities Commission, at [Click Here to Email Your Resumé] or 207-287-3831. Information provided during the application, interview and selection process will be verified.The Maine Public Utilities is an Equal Opportunity/Affirmative Action employer. We provide reasonable accommodations to qualified individuals with disabilities upon request.

Created: 2025-11-15