Transportation Assistant

Summary The position will serve as the Transportation Assistant (Employee Travel Clerk) within Fiscal Service at the Hampton VAMC. This position has the responsibility for operation of all Veteran Health Administration (VHA) medical facilities within Virginia. independently arranges all travel for employees of the Medical Center, EEO investigators for pending cases traveling to this center, interviewees, Veterans and Volunteers approved for designated General Post Fund Travel. Responsibilities The following duties are required of the position; they include, but are not limited it: Major Duties: Advises all travelers regarding the regulations applicable to temporary travel, including any necessary health or visa regulations for foreign travel. Serves as the travel liaison for contact with other Medical Centers, VA Central Office, VA Regional District, and non-VA personnel. Provides prospective travelers with the availability of various modes of travel and accommodations. Ensures all applicable regulations and cost saving procedures are followed. Explains any restrictions which may apply concerning accommodations, and transportations. Ensures that all travel advances are not in excess of current VA policy. Plans travel itineraries which must include the most direct route, least cost, and most efficient service. Must be knowledgeable of all applicable travel fund control points currently in effect for this Center. Responsible for securing access codes for the credit card portal and encouraging frequent travelers to apply for and use travel cards in connection with official travel if traveling more than three times within a fiscal year. Assists with the applications, transfers, balances, and cancellations of accounts. Maintains and audits monthly reports of travel card usage by account holders to ensure compliance with federal regulations. Ensures that all VA and GSA regulations are followed and advises the traveler of any discrepancies. Follow up on all travel episodes to guarantee the prompt filing of all claims and that required deadlines are met. Coordinates with Voucher Audit and Accounting in the preparation of accurate claims and liquidation of outstanding obligations. Coordinates with Payroll for filing of any outstanding travel debt to be deducted from employee pay through DFAS processing. Work Schedule: 8:00AM - 4:30PM - Monday - Friday Telework: AD-HOC, for trained applicants. VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD: Transportation Assistant/PD028930 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See ''Additional Information'' below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/30/2022. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS 06 position you must have served 52 weeks at the GS 05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS 05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of a number of applicable laws and regulations which includes Civilian Personnel Law Title III, & Tile IV, 41CFR, CH 301 & 302, Financial Policy Volume XIV, and other directives such as circulars, interim issues, bulletins, etc., and all other directives relating to auditing and travel. Working knowledge of accounting procedures as they apply to travel and vouchers in order to properly process documents and research unusual situations and inquiries. Knowledge of the processing cycles and deadlines in the Financial Management System (FMS) accounting system, and familiarity with the transaction types recorded in the FMS system for both travel and vouchers. Must be skilled in operating a calculator and computer terminal. Requires typing ability, but not the skills of a qualified typist. You will be rated on the following Competencies for this position: CommunicationsComputer SkillsTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary; however, some walking, bending, or stooping may be necessary. For more information on these qualification standards, please visit the United States Office of Personnel Management''s website at Education There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Additional Information Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM''s Career Transition Resources website at This job opportunity announcement may be used to fill additional vacancies. To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a VA job announcement includes language requiring applicants to be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply to this Job Announcement. VA may request information regarding your vaccination status, if selected, for the purposes of implementing other workplace safety protocols, such as masking, physical distancing, testing, travel, and quarantine. Due to COVID-19, VA is currently in an expanded telework posture. If selected, you may be expected to temporarily telework, even if your home is located outside the local commuting area. Once employees are permitted to return to the office, you will be expected to report to the duty station listed on this announcement. Management officials will provide information about returning to the official, pre-pandemic worksite, when applicable. At that time, you may be eligible to request to continue to telework depending upon the terms of your organization''s telework policy and the duties of the position. If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.

Created: 2025-10-04