Sr Project Manager - MAC lead- Space Delivery / Space ...

Job Description/Skill Set:CBRE is currently seeking a Sr Project Manager of Moves, Additions, and Changes. This person must be based in the Bay Area, CA. The primary responsibilities of this position consist of planning and managing business transition and relocation projects for corporate clientele. This position requires not only requires direct leadership on the overall direction of an occupancy planning, relocation or decommissioning project, but may also require supervision and management of other CBRE staff involved in executing projects.While possessing strong written and oral communication skills, this individual must also have the ability to effectively and professionally work with people of various disciplines and levels within a corporate environment, including: real estate, facility management and IT teams, C-level executives, department heads, administrative assistants, and end-users; as well as the project team, including: construction managers, architects, engineers, building managers and physical movers.Duties include the following: Determine CBRE resource requirements, allocate time commitments and tasks and establish project fees. Develop project scope and subtasks for CBRE team members Create PowerPoint presentations for clients executive level management Communicate scope assigned to staff and manage progress and outcome Prepare complex project schedules and manage milestones in MS Project Create client specific process or documentation for CBRE team use Utilize BTMM standardized processes and documentation Create master project files using BOX Monitor the approved fee vs expended fee and report status monthly Provide high level look ahead schedules in Power Point or other form acceptable to client Develop overall relocation strategy; prepare and distribute relocation charter Develop detailed move plans as per BTMM process Oversee and lead relocation team; document and distribute meeting minutes Coordinate and chair move team meetings; document and distribute meeting minutes Develop detailed move scope of work for vendors Develop move communications plan; generate newsletters, placements and move instructions Develop and train departmental move coordinators Develop and manage overall relocation budget; track in excel or Smartsheet Develop relocation schedule in MS Project identifying major tasks and resources required Develop project contingency plans, document and track Develop scopes of work for each subcontracted service associated with the project Develop and issue Requests for Proposal for all move-related vendors; provide bid analysis and recommendations Develop move database using Microsoft Excel or Smartsheet Generate move database, using mail merge to develop pre-printed move labels, signage and drawings Create and provide reporting on internal and external service level agreements and KPIs Develop detailed move logistics plan for all move phases in MSProject or Excel Audit move process for best practices, lessons learned and process improvement Create and manage post move survey process; report results Coordinate post move activities and lessons learned Create Case Study Provide move metrics data to manager (size, number, vendor cost breakdown, survey results, etc.). Share lessons learned and best practices with broader BTMM team Required Skill Set: Ability to quickly gather and understand detailed information about the client company, their industry and business operations Ability to cohesively manage, encourage and direct a large project team Present a can-do, customer service attitude while displaying an accommodating and flexible work style Above average software computer skills (see below) Excellent communication and interpersonal skills--Strong verbal and written communication skills--Ability to effectively communicate with people in all levels of the organization (admins to CEO)--Must be able to present to large groups of people (50 500)--Must be able to provide calm reassurance to client and help them through very stressful phases of projects Provide coaching to subordinates or vendors where needed to deliver a high-level of customer service Advanced leadership abilities; Take charge approach to instill confidence with client; ability to persuade client to make different decisions, when needed Expert ability to lead project meetings using WebEx or Skype Ability to view project requirements at both a macro and micro level Ability to schedule and organize tasks based on client needs and project constraints Ability to manage a project and deliverables to approved scope and fee Excellent time management skills to start and complete multiple layers of tasks concurrently Strong attention to detail Excellent logic and reasoning skills Solid understanding of current business technologies (telecom, IT, electrical, mechanical, lab environments) Ability to draft contracts and understand associated liabilities Knowledge of the steps involved in occupancy planning, move management and decommissioning Possess the drive to consistently exceed client expectations and deliver successful project outcomes Possess creativity and problem-solving abilities Ability to work under deadlines and in a fast-paced environment Desire to travel within your designated region Ability to conduct on-site client meetings Ability to work weekends and possibly some holidaysSoftware Skills:Candidate must have expert command of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Smartsheet), Webex and/or Skype and Project with strong emphasis on managing, editing and manipulating (mail merge) large Excel files and complex Word documents. Experience in Microsoft Publisher, Bluebeam and/or AutoCAD.Education & Experience:A bachelors degree (BA/BS) from a four-year college or university and a minimum of six to ten years of related experience in more than one of the following areas: move management, facility management, interior design, architecture, engineering, or other related field. Must have prior experience managing moves larger than 300 people. Prior experience managing subordinates, preferred. CBRE GWS

Created: 2025-10-04