Administrative Officer (Div)

Administrative Officer (Div)Requisition IDreq19890Working TitleAdministrative Officer (Div)Position Grade13Position SummaryThe Office of the Director (OD) within Project ECHO is seeking a highly motivated, detail-oriented, results-driven, proactive, and resourceful individual to provide specified administrative and logistical support. The selected candidate will be responsible for designing, organizing, and maintaining systems and processes that support key administrative operations. The ideal individual is very organized and thrives off enabling the people they support to be as productive and impactful as possible. This individual will possess outstanding communication skills (both written and verbal), have demonstrated problem-solving ability, display strong organizational and prioritization skills, and will work closely with other members of the team to represent the OD professionally and confidentially to internal and external constituencies. The selected individual will:• Serve as primary point of initial contact for the Director and Chief of Staff in the OD and maintain confidentiality of information received• Leverage excellent communication skills, and exercise tact and diplomacy in helping to manage relationships with senior stakeholders, both internal and external • Serve as principal point of contact for complex calendars on an ongoing basis including: schedule executive meetings involving the OD; review, organize and maintain information/documents related to executive meetings and travel• Demonstrate good judgment and strategic thinking by understanding competing priorities and prioritizing accordingly• Provide administrative support for OD initiatives and meetings, including scheduling, note-taking, and process management• Maintain primary responsibility for monitoring and appropriately addressing email correspondence coming into the departmental email address• Serve as primary P-Card holder for the OD. Book travel arrangements, track and process expense reports• Support documentation of the OD''s interaction with key external stakeholders and assisting in tracking and follow-up as appropriate• Work both autonomously and in collaboration with teammates, colleagues, and external contactsProject ECHO empowers local community providers to improve the well-being of people around the world. Project ECHO is committed to democratizing medical knowledge and getting best practice care to underserved people all over the world. We are dedicated to making knowledge accessible and have expanded our portfolio of programs to include COVID-19 response, education, first responder resiliency, behavioral health and addiction. We are funded in part by grants from the GE Foundation, the Helmsley Charitable Trust, the Bristol Myers Squibb Foundation, the Merck Foundation, Robert Wood and the US Government. We have received support from the NM Legislature and the New Mexico Department of Health. Project ECHO prides itself on being a values-based organization. Our seven values include: Service to the Underserved, Democratization of Knowledge, Mutual Trust and Respect, Teamwork, Excellence and Accountability, Innovation and Learning and Joy of Work. We strive to find individuals who can embrace and exemplify these values.Project ECHO''s goal is to touch the lives of 1 billion people by 2025 and we are looking for mission-driven high performers who share similar values to join our team and help us achieve this goal.We work with partners all over the world and work hours outside of normal business hours may be required. We are fortunate to have access to advanced technology, which will require some teleworking. The Office of the Director (OD) within Project ECHO is seeking a highly motivated, detail-oriented, results-driven, proactive, and resourceful individual to provide specified administrative and logistical support. The selected candidate will be responsible for designing, organizing, and maintaining systems and processes that support key administrative operations. The ideal individual is very organized and thrives off enabling the people they support to be as productive and impactful as possible. This individual will possess outstanding communication skills (both written and verbal), have demonstrated problem-solving ability, display strong organizational and prioritization skills, and will work closely with other members of the team to represent the OD professionally and confidentially to internal and external constituencies. The selected individual will: • Serve as primary point of initial contact for the Director and Chief of Staff in the OD and maintain confidentiality of information received • Leverage excellent communication skills, and exercise tact and diplomacy in helping to manage relationships with senior stakeholders, both internal and external • Serve as principal point of contact for complex calendars on an ongoing basis including: schedule executive meetings involving the OD; review, organize and maintain information/documents related to executive meetings and travel • Demonstrate good judgment and strategic thinking by understanding competing priorities and prioritizing accordingly • Provide administrative support for OD initiatives and meetings, including scheduling, note-taking, and process management • Maintain primary responsibility for monitoring and appropriately addressing email correspondence coming into the departmental email address • Serve as primary P-Card holder for the OD. Book travel arrangements, track and process expense reports • Support documentation of the OD''s interaction with key external stakeholders and assisting in tracking and follow-up as appropriate • Work both autonomously and in collaboration with teammates, colleagues, and external contacts Project ECHO empowers local community providers to improve the well-being of people around the world. Project ECHO is committed to democratizing medical knowledge and getting best practice care to underserved people all over the world. We are dedicated to making knowledge accessible and have expanded our portfolio of programs to include COVID-19 response, education, first responder resiliency, behavioral health and addiction. We are funded in part by grants from the GE Foundation, the Helmsley Charitable Trust, the Bristol Myers Squibb Foundation, the Merck Foundation, Robert Wood and the US Government. We have received support from the NM Legislature and the New Mexico Department of Health. Project ECHO prides itself on being a values-based organization. Our seven values include: Service to the Underserved, Democratization of Knowledge, Mutual Trust and Respect, Teamwork, Excellence and Accountability, Innovation and Learning and Joy of Work. We strive to find individuals who can embrace and exemplify these values. Project ECHO''s goal is to touch the lives of 1 billion people by 2025 and we are looking for mission-driven high performers who share similar values to join our team and help us achieve this goal. We work with partners all over the world and work hours outside of normal business hours may be required. We are fortunate to have access to advanced technology, which will require some teleworking. See the Position Description for additional information.Conditions of EmploymentEmployees who provide services or work in patient care or clinical areas are required to be in compliance with the University''s influenza vaccination requirement.Minimum QualificationsHigh school diploma or GED; at least 7 years of experience related to the duties and responsibilities specified, of which at least 2 should be directly related to managing at least one of the functional areas of fiscal services, administration and/or human pleted degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.Preferred Qualifications• Bachelor''s degree or minimum of 5 years of experience • Demonstrated experience providing support for executive leadership in a fast-paced environment - preferably providing support for multiple leaders in a cross-functional team environment • Advanced level experience with Microsoft Office Suite, specifically, MS Outlook, Word, Excel and PowerPoint • Experience working in an environment that requires a sense of urgency and the ability to pivot quickly, independent management of competing demands and adjustments to frequent change with strong attention to detail while staying professional and positive • Ability to review existing processes and identify gaps, provide recommendations, build a strategy to solve and then implement solutions • Ability to interact with, both verbally and in writing, a wide range of teams internally and externally with high level of professionalism, confidentiality, and discretion Additional RequirementsCampusHealth Sciences Center (HSC) - Albuquerque, NMDepartmentProject ECHO (259B)Employment TypeStaffStaff TypeTerm - Full-TimeTerm End Date06/30/2023StatusExemptPay$3553.33 - $5151.47 MonthlyBenefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.Background Check RequiredNoFor Best Consideration Date5/5/2022Application Instructions Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. For consideration, please submit your current resume and a cover letter. Your resume must include complete dates of employment (year and month) and indicate average number of hours worked per week. Please describe how you meet the preferred qualifications of this position in the cover letter. Complete applications must also include a writing sample of professional correspondence (Letter or E-Mail). Applications missing the foregoing items will not be considered.The University of New Mexico has implemented a mandatory COVID-19 vaccine requirement for UNM students and employees. For detailed information, visit bringbackthepack.unm.edu/vaccine/vaccine-requirement.htmlPositions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details. The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Created: 2025-10-04