DPS - FIN - Accounts Payable Technician

Job DescriptionPLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor''s name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. In order to complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile. Go to CAPPS Recruit to Sign In capps.taleo.net/careersection/ex/jobsearch.ftl?lang=enGENERAL DESCRIPTION: Perform highly complex (senior-level) technical accounting support work. Process invoices, travel vouchers or credit card statements for products and services, accuracy and adherence according to current policies and procedures. Review invoices to determine the accuracy of encumbrances, billing amounts, vendor information, and reconcile identified discrepancies regarding item(s) or services being billed. Initiate vouchers for payment of invoices or travel vouchers and enter relevant data into a computerized accounting system. Work under limited supervision, with considerable latitude for the use of initiative and independent judgment.The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met. DUTIES 1. Perform detailed review and processes invoices for various products and/or services. Review receiving reports and verifies accuracy of all invoice data and vendor information. Research, resolve and edit any past due amounts, fees, fines and/or taxes. Calculate extensions and totals shown on the invoice to verify accuracy. 2. Prepare spreadsheets as needed to calculate and document the pro-rated allocation of invoice amounts among various budgets. Contact vendors or Department employees to clarify or obtain needed information, documentation, or approvals, and to coordinate credits to be applied. 3. Monitor status of invoices awaiting additional information, documentation, or approval; documents budgetary responsibility for accrued interest due to processing delays.4. Code and process payment of invoices or travel vouchers charging identified budgets for payment in the State Comptroller''s USAS Accounting system. Prioritize workload and schedule payments to comply with legislative provisions of the Prompt Payment Act and avoid the accrual of interest charges. 5. Research delinquency, termination, and/or disconnect notices to establish payment status and contacts vendors. Respond to inquiries from vendors and Department employees regarding the receipt, processing stage, and warrant issuance for all assigned invoices. Query the automated accounting system to determine status and to identify actions required to activate transactions rejected due to technical error. Identify purchases which may be capitalized, codes payment appropriately and forwards information to the appropriate accounting office to be added to asset inventory.6. Operate a personal computer to enter, retrieve, edit and balance the accounts payable information into the Uniform State Accounting System (USAS) automated accounting systems; and to prepare reports, correspondence and other communication using word processing and spreadsheet software applications.7. Compute, analyze, prepare, and process purchase or travel vouchers.8. May prepare a variety of monthly or annual reports pertaining to contract orders, vendors, gasoline deliveries, or other accounts payable operations. 9. May perform detailed review and process replenishments for established petty cash accounts.10. May prepare quarterly tax schedule to recover Federal Excise Tax paid on retail gas purchases and aviation fuels, and process distribution/redeposit of tax refund payment into the correct budget accounts.11. May process cash refund documents from Department components.12. May process inter-agency transaction voucher documents from other state agencies.13. Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.14. Perform related duties as assigned.Qualifications:GENERAL QUALIFICATIONS and REQUIREMENTS: Education - Graduation from a standard senior high school. Additional college coursework in accounting is preferred.Experience - Minimum of one (1) year experience performing accounting related work. Experience in applying accounting principles is preferred, but not required. Substitution Note: Education of the type described may be substituted for the experience requirement on a year-for-year basis. Note: thirty (30) semester hours is considered equivalent to one (1) year of education.Licensure and/or Certification - If driving is required, must possess a valid driver license from state of residence.Regulatory knowledge - Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State and Federal regulations, legislation, guidelines, policies and procedures. Knowledge of accounting processes, controls and procedures and of generally accepted accounting principles affecting maintenance of accounting records and of automated accounting terpersonal Skills - Must demonstrate an ability to exercise poise, tact, diplomacy and an ability to establish and maintain positive, working/professional relationships with internal/external anizational and Prioritization Skills - Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism. Research and Comprehension - Must demonstrate ability to quickly and efficiently access relevant information, and be able to utilize and/or present research and conclusions in a clear and concise manner.Analytical Reasoning/Attention to Detail - Must demonstrate an ability to examine data/information, discern variations/similarities, and be able identify trends, relationships and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems.Technology (computers/hardware/software/operating systems) - Must possess appropriate levels of proficiency with utilized software and systems and be able to learn new software/systems. Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Skill in operating a ten-key calculator, facsimile, copier and other standard office equipment.Confidentiality and Protected Information - Must demonstrate an ability to responsibly handle sensitive and confidential information and situations, and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information.Travel and/or Schedule - Availability for after-hour and weekend work is required.PHYSICAL and/or ENVIRONMENTAL DEMANDS: The physical and environmental demands described here are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Environment: Office; Ambulatory skills, e.g. stand, walk, sit; Hand-eye coordination and arm/hand/finger dexterity; Ability to speak, hear, and exercise visual acuity; Ability to transfer weights of ten (10) pounds anticipated for this position; Driving requirements: Occasional (five [5%]). State of Texas Benefits and Retirement Information: DPS employee who is selected for a position in the same salary group and state title as their current position will be transferred with no salary change.A DPS employee who is selected for a position in their current salary group with a new state title may receive an increase of no more than 3.4% over their current salary regardless of posted salary. Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions.DUE TO THE HIGH VOLUME OF APPLICATIONS WE DO NOT ACCEPT TELEPHONE CALLS. ONLY CANDIDATES SELECTED FOR INTERVIEW WILL BE CONTACTED. State of Texas retirees may be rehired for full-time, non-commissioned positions only under very specific circumstances.

Created: 2025-11-15