Intern Support Specialist

Alliant International University is a professional practice University committed to excellence in four areas: Education for Professional Practice, Scholarship, Multicultural and International Competence and Community Engagement. The University provides students with the highest quality of education through excellence and innovation in academic scholarship, applied training and research, and community service, particularly to underserved populations. Through its Mission, the University''s goal is to equip students with the competencies they need to provide public benefit and make an impact in their communities by addressing major contemporary social issues. Core competencies of the University''s training programs include cultural diversity, which is infused in courses and field placements and is manifest in the diversity of its students, faculty.Our Mission:Alliant International University prepares students for professional careers of service and leadership, and promotes the discovery and application of knowledge to improve the lives of people in diverse cultures and communities around the world.Our Vision:An inclusive world empowered by Alliant alumni.Position Summary:The Intern Support Specialist, under the general direction of Assistant Dean of CSOE or equivalent, will manage and verify Intern Verification Documents. The position regularly works with the Clinical Practice department, the Accountability and Compliance Officer, Placement Lead and TPA Manager, Academic Advising and the Credential Department staff to ensure highest quality programming that meets/exceeds regulatory and licensing standards. Position is responsible for collecting data that contributes to systemic program changes and reports that are required by the California Commission on Teacher Credentialing (CTC) accreditation standards. The specialist will also maintain tracking forms for Clinical Practice I-IV Intern candidates. This position will participate in Clinical Practice Office Hours. The Intern Specialist along with the Student Teaching Specialist will facilitate the required training for district-employed supervisors (DES).Minimum Qualifications: Education: Bachelors Degree from an accredited four-year college or university. Experience: Five (5) years of experience in student records/academic advising/teaching or clinical practice in teacher education. Experience with online platform. Understands the lifecycle of networking/public relations with school districts, principals, master teachers.Certifications, Licenses, etc.: Valid teaching credentialSkills:Proficient computer skills, including proficiency with Microsoft Office programs, especially SharePoint, Excel; Adobe; CampusNexus, Feith, Cognos or similar databases.Ability to work independently and be self-motivatedHigh level of accuracy and attention to detail and the ability to problem solveAbility to explain complex requirements in clear and concise termsAbility to be flexible with workflow to meet the needs of the department and students and to manage multiple tasks per required deadlinesDrive to encourage, direct, hold accountable and guide candidates toward task completionAbility to work as an effective team member and develop trusting relationships with students and employees, as well as the Registrars Office and various academic departmentsSensitivity to cultural diversity and ability to communicate and interact effectively with people of all ages and diverse backgroundHighly motivated, focused and results orientedAbility to exercise discretion and tact in all interpersonal contacts, and to maintain confidentiality alwaysAbility to be optimistic, positive, and supportive in all interactions with othersCollaboration and partnering with other university stakeholders to support candidate successAbility to make procedural decisions and judgmentsAbility to develop and deliver presentationsDuties & Responsibilities: Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.Coordinates and manages the required 10 hours of initial orientation and ongoing required program support for district-employed supervisors (DES)Coordinate and manage District Support Provider (DSP) StipendIntern representative for weekly SERC meetingsManage Individualized Development Plans (IDP) and Clinical Practice Email accounts [Click Here to Email Your Resumé], [Click Here to Email Your Resumé])Oversee Intern candidates IDP requirementsProvides weekly IDP Office HoursProvides weekly Clinical Practice Office Hours with the Student Teaching SpecialistCoordinates and manages Cooperating Teacher and district dataManages Intern Tracking FormsCoordinates and manages regular communication and expectations, handbooks, Welcome Letters, Supervision Calendar, etc.,Coordinates and manages documentation from online portals and online surveysCoordinates and manages Association Management System (AMS)Participate and/or lead team and/or department meetings with staff and others as designatedPerform other related tasks, duties and responsibilities as required, assigned, or directedSupervisory Responsibility:Direct Reports: NoneIndirect Reports: NoneContact Responsibility:Internal: Interacts with supervisor to receive direction and instructions and/or review of work results. This position with work closely with colleagues in multiple departments (i.e., Admissions, Student Advising, Registrar, etc.) to support both students and colleagues in achieving student success and Department goals.External: Interacts with prospective students, to provide advice and support, as well as various State Credentialing Departments, School districts (K-12), and colleagues in other universities.Primary Work Location, Hours & Travel Requirements: Office Location: RemoteWork Hours: Standard office hours, occasional evenings or weekends may be requiredTravel: OccasionalWork Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work environment is in a standard office setting. Frequently exposed to low to moderate noise, various odors, temperature changes, and equipment with moving parts, including but not limited to computers, phones, printers, and other standard office equipmentPhysical Requirements: Ability to execute those physical activities required to perform the essential functions including, but not limited to, regular sitting and being mobile; continual communicating both in person and on the telephone; regular keyboarding; regular reading of both print and digital material; and all other activities required to perform essential pliance:Responsible to perform all work in a manner that complies with the organization policies, applicable regulations, applicable standards of professional performance, or other recognized laws or requirements as these policies, regulations, standards, laws, or requirements relate to the positionResponsible to participate and support in the organizational compliance activities and to take appropriate action in reporting issues related to complianceResponsible to perform all duties and responsibilities in a manner that complies with the Alliant International University Mission, Values, and Pillars, if applicableBackground Check Requirements:Employment is contingent upon successful completion of a background check (including criminal, prior employment and education verification). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current University employees who apply for the position.Additional Information:Anti-Discrimination Policy: Alliant International University prohibits unlawful discrimination, harassment or retaliation in its educational programs, services and activities, and in employment practices, including but not limited to internal promotions, training, opportunities for advancement, terminations, relationships with outside vendors, use of contractors and consultants, and in its admission or access thereto, on the basis of race, ethnicity, national origin or descent, color, creed, religion, sex, age, marital status, disability (including physical, disease, psychiatric or psychological disability), medical condition, pregnancy, veteran status, sexual orientation, gender identification or expression, hair style or texture associated with race, or any other characteristics protected by applicable law.Alliant International University is an Equal Opportunity Employer, committed to ensuring a high quality of education through the diversity of the University community and the curriculum. Women, people of color, people with disabilities and people from other underrepresented groups are encouraged to apply, as we actively seek to increase diversity at all levels. The University will conduct its programs, services and activities consistent with applicable federal, state and local laws, regulations and orders.Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person''s identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.Applicants with disabilities and applicants who require assistance completing an application may contact Human Resources at [Click Here to Email Your Resumé] or 858-635-4509.The California Consumer Privacy Act (CCPA) requires that we provide you with this Notice at Collection for California Employees and Applicants. This notice is about the collection and use of your personal information. We encourage you to read this notice carefully.Governing legislation: Titles VI and VII of the Civil Rights Act of 1964, the Civil Rights Act of 1991, Title IX of the Education Amendments Act of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, the regulations implementing these statutes, and applicable federal and California law.Alliant International University is a smoke and tobacco free pany: Alliant International University, Inc.Country: United States of AmericaState/Region: CaliforniaCity: San DiegoPostal Code: 92103Job ID: 234662

Created: 2025-11-15