Accounting Manager

Job PurposeThis position will report to the Controller and be accountable for timely, accurate processing of required journal entries and as well as compilation and review of monthly financial statements. Plans, organizes, directs, and controls the accounting and control function for the company. Work closely with accounts payable and receivables clerks to ensure timely completion of all monthly schedules.Duties and ResponsibilitiesMaintain a positive work atmosphere by acting and communicating in a manner, so that you get along with customers, clients, co-workers, and management.You are always expected to act in a safe manner and ensure that those around you do not put themselves or others at risk. Safety is everyone''s responsibility. At ALL times working safely is a condition of employment.General Ledger Administration:Responsible for integrity of financial data, information and reports generated from EPR system. Work with other departments to review procedures and perform periodic audits to monitor compliance.Review monthly journal entries for accuracy and proprietyPrepare and post the following journal entries at month end:Accrued MedicalPayroll InterestDepreciationCost recovery transferAll other duties as assignedReview monthly Accounts Payable and Accounts Receivable posting entries and recurring entriesMonthly review of sub-ledger detail, assessing propriety of detail entriesAccount Reconciliation and research for the company.Supervision and review of period end and year end closing procedures which includes preparation of monthly closing schedule.Timely compilation of draft monthly and fiscal year-end financial statements. Review and analysis of draft financial statements prior to submission to financial management.Make recommendations for improving the effectiveness and efficiency of financial reporting through restructuring the general ledger chart of accounts and related IS ventory:Review monthly reconciliation of perpetual records to the general ledger account balances. Review to include ensuring the accuracy and completeness of the documentation related to the perpetual inventory records.Review monthly cost of sales calculations and related journal entries.Cash:Implementation and staff training related to utilizing a computerized cash module.Fixed Assets:Responsible for maintenance of fixed asset records in a current status using a computerized fixed asset management and accounting module. Responsible for any corollary activities such as depreciation calculations and approved appropriation control.Responsible for recording the appropriate monthly journal entries arising from these activitiesAccounts Receivable:Ensure accurate maintenance of all receivable records and reserves.Monitor and maintain A/R allowances.Review all invoices and letter of credit documentary submittals to ensure compliance with customer contracts, letters of credit and company policies.Review monthly aging reports. Follow-up on past due accounts as needed.Accounting Policies and Procedures:Improve the effectiveness and efficiency of financial reporting through annual review and updates of the accounting manual. Related duties are to include but not limited to, the following responsibilities:Implement a systematic approach to securing policy and procedures recommendations from departmental (and company) personnel for possible inclusion in the accounting manual.Provide initial draft of proposed policies and procedure changes, submitting such to financial management for mutual review and, as appropriate, for subsequent adoption and inclusion in the accounting manual.Cash Disbursements:Purchase Order review/authorization. Assess propriety of job and account coding, as well as overall purchase order detail entries.Review Accounts Payable voucher packages for completeness and accuracy of account coding.Review the check voucher package as part of the check preparation process.Maintain commission schedule and record the necessary ternal Audit:Under the direction of the financial management, engage in internal audit procedures as required:Compliance Reporting:Oversee to ensure timely and accurate preparation and submittal of shareholder and parent company reports.Prepares and/or reviews initial draft of tax questionnaires.Review for completeness and accuracy the Personal Business and Real Property Tax Returns, Freeport Exemptions and/or other tax abatements, annual Census Reports, and quarterly forms BE-605, forms 1096 and 1099, Business Tax Returns andSales and Use Tax Returns. Ensure timely filing of the noted compliance reports and tax returns.Annual Audit:Provide direction and supervision to accounting personnel to ensure timely completion of audit.Responsible for coordination with independent auditors for timely completion of year-end audit.Other procedures and/or schedules as needed.Other:Reports to the Controller.Preparing ad hoc analysis and working on special projects as they arise.Assures protection for the assets of the business through internal control and internal audit procedures, as required.Performs all functions under ''General responsibilities of management positions.''Conducts oneself in undertaking the responsibilities noted above in a manner which results in the following:Cooperative working relationships with subordinates, peers, and superiors.Positive morale amongst subordinates, peers, and superiors.Effective and efficient usage of company resources.Minimization of failure and maximization of success for oneself and those with which one works.QualificationsBachelors'' degree in accounting, finance, business administration or related field. Minimum of 5-7 years'' experience in finance/accounting with increasing levels of responsibility. Prefer experience in manufacturing environment with related ERP applications.Working ConditionsThis job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Little to no travel is expected for this position.Physical RequirementsWhile performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.Direct Reports AR/CollectionsAccounts Payable

Created: 2025-11-15