Operations - Corporate Events Coordinator

Job DescriptionAs the Operations - Corporate Events Coordinator, you will report into the Corporate Events Center of Excellence, under Operations. Our mission is to create and execute innovative brand experiences for our business partners and customers that foster growth, retention and reflect our corporate goals and objectives. You'll work with external vendors to identify cost-effective options for event activations that meet the business requirements, meet regularly with internal business partners to ensure business goals and objectives are met, and partner with external relationships (agencies, vendors) and cross-functional internal teams, such as creative services and marketing ops, to develop and successfully execute this position, you will also: Support our COE and third-party planners to ensure compliance with all Enterprise-wide policies. Partner with Enterprise Procurement, Compliance, and CSR to establish best practices and process implementation. Assist in managing site updates and trainings for non-charitable registry and with quarterly Audit review to ensure compliance. You will provide reporting as requested. Work with policy owner of charitable policy to determine event type and provide additional information. Review Charitable/non-Charitable request submissions, advise business and routes accordingly and provide training as required. Assist planners with budget management, SOW/non-catalog requisitions, DIP payment submission and other administrative tasks as needed. Submit SOW's and establish PO's to assist with vendor payments. Work with Travel Management Company on setting up group air links for reservations and managing reporting. Answer general inquiries and requests via the group meetings & tradeshow mailbox. Troubleshoot Ariba/payment issues, ensure compliance with MSAs, rebate management and/or asset management. Manage documentation in shared media/brand/document folders to ensure most current information is provided to team and updating, as necessary. Approve and review event intake forms and assigns planner. Provide support for logistics and agreed upon events; including pre-event planning,"¯collaboration across multiple teams, project management, onsite event support, registration management and other duties. Manage multiple projects with complex timetables successfully in a collaborative extremely fast paced environment. Research and report creative event options, off-site venues, and entertainment based on program format and budget. Ensure compliance policy and procedures are followed, complete all required approvals and processes.Pay RangeThe typical pay range for this role is:Minimum: 43,700Maximum: 97,400Please keep in mind that this range represents the pay range for all positions in the job grade within which this position falls. The actual salary offer will take into account a wide range of factors, including location.Required Qualifications 3+ years of experience planning corporate meetings/ events or relevant experience 4 + years of experience with project management 3+ years of experience developing, maintaining, and reconciling event budgets, ensuring expenses are in-line with approved budgets via reporting 2+ years of experience with compliance policy and proceduresPreferred Qualifications Strong project management and organizational skills Capable of working in a dynamic and fast-paced environment with a calm demeanor while managing to policies and compliance Well spoken, written content and verbal communication skills Proficient in a variety of Microsoft applications including Teams, Excel, Word, Adobe and PPT Cvent experience preferred Experience in planning Tradeshows, Sponsorship and/or MeetingsEducationBachelors Degree or equivalent experienceBusiness OverviewBring your heart to CVS Health Every one of us at CVS Health shares a single, clear purpose: Bringing our heart to every moment of your health. This purpose guides our commitment to deliver enhanced human-centric health care for a rapidly changing world. Anchored in our brand - with heart at its center - our purpose sends a personal message that how we deliver our services is just as important as what we deliver. Our Heart At Work Behaviors support this purpose. We want everyone who works at CVS Health to feel empowered by the role they play in transforming our culture and accelerating our ability to innovate and deliver solutions to make health care more personal, convenient and affordable. We strive to promote and sustain a culture of diversity, inclusion and belonging every day. CVS Health is an affirmative action employer, and is an equal opportunity employer, as are the physician-owned businesses for which CVS Health provides management services. We do not discriminate in recruiting, hiring, promotion, or any other personnel action based on race, ethnicity, color, national origin, sex/gender, sexual orientation, gender identity or expression, religion, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. We proudly support and encourage people with military experience (active, veterans, reservists and National Guard) as well as military spouses to apply for CVS Health job opportunities.

Created: 2025-11-15