Corporate Secretary

POSITION SUMMARY:The Corporate Secretary serves as a key executive support within Windsor Federal Bank, responsible for ensuring the integrity of governance processes and maintaining accurate and confidential records for the Board of Directors and executive management. This role requires a highly organized, detail-oriented professional who possesses excellent communication skills, strong writing abilities, project management expertise, and a high level of proficiency with technology. The Corporate Secretary plays a central role in facilitating board operations, managing schedules, and upholding confidentiality while contributing to the overall effectiveness of the bank's executive management team. The Corporate Secretary may interact with community stakeholders and act as a community liaison on behalf of the Bank, its Directors and/or executive management.ESSENTIAL FUNCTIONS:Governance & Board Support:Coordinates, schedules, and prepares for all Board of Directors and committee anizes workflows, prioritizes, and coordinates multiple work activities to meet critical deadlines.Prepares and/or transcribes and distributes correspondence, board materials, agendas, minutes, and other confidential documents, with accuracy, for the President/CEO and Board of Directors and others, as assigned, while maintaining a high level of professionalism and confidentiality.Maintains official records and documentation in compliance with regulatory and corporate governance standards.Serves as a liaison between the Board, executive management, and key internal stakeholders.Project & Document Management:Performs project management tasks for President/CEO and others as assigned and establishes project schedules to ensure accurate, efficient, and timely work completion.Supports and tracks executive-level initiatives and special projects, ensuring deadlines are met.Prepares data, reviews, and enters data into spreadsheets or databases and participates in confidential surveys, market research, data analysis projects, etc., as assigned. Reviews financial and/or statistical information for accuracy.Coordinates and provides effective administrative assistance in the areas of auditor and regulator virtual or on-site examinations and preparations, vendor management, audit pending item request tracking, etc.Maintains up-to-date files and logs of Board activity, director appointments, and corporate governance munication & Writing:Produces high-quality written documents including minutes, summaries, and corporate filings.Ensures consistency and clarity in all Board and executive management municates effectively with internal departments, regulators, and external partners, as needed.Drafts correspondence, policies, and reports with clear, concise, and professional municates and coordinates on various community relationships and activities.Scheduling & Administrative Coordination:Manages complex scheduling and calendar coordination for the Board and executive management.Arranges meetings and conferences, luncheons, and travel plans as anizes logistics for meetings and events, including room bookings, technology setup, and document distribution.Receives President/CEO visitor appointments and telephone calls promptly, professionally, and courteously.Ensures that the Executive Office and Boardroom are neat, clean, and stocked with the appropriate supplies.Anticipates needs and proactively manages timelines to support effective decision-making.Confidentiality & Integrity:Handles all sensitive information with the utmost confidentiality and discretion.Ensures compliance with legal and regulatory frameworks, particularly regarding records retention and disclosure.Performs other related duties as required.REQUIRED EDUCATION / EXPERIENCE / SKILLS:Bachelor of Science in Business Administration, Communications, Legal Studies, or a related field preferred.Minimum of five (5) years of relevant experience, preferably in a corporate, legal, or financial institution environment, or a comparable combination of education and work experience.Experience with supporting Board operations or senior executives.Experience with basic finance and budgeting processes. Familiarity with the banking industry preferred. Exceptional written and verbal communication skills.Strong project management and organizational skills.Proficiency in Microsoft Office Suite, board portal software, and collaboration platforms.Possess keen attention to detail and the ability to work independently under strict mitment to maintaining confidentiality and exercising sound judgment.PREFERRED ATTRIBUTES:Understanding of regulatory compliance and governance requirements for financial institutions.Ability to manage multiple priorities while demonstrating flexibility and initiative.Adept at technology with a willingness to learn and implement new digital tools.Professional presence and demeanor, capable of interfacing with board members, executives, and external stakeholders.Windsor Federal Bank, an Equal Opportunity Employer, offers a competitive compensation and benefits package including vacation, personal days, paid sick time, holidays, participation in a 401(k) plan, and profit sharing.For consideration, qualified applicants may email a cover letter and resume to Federal Bank 270 Broad Street, Windsor, CT 06095An Equal Opportunity Employerrecblid 8o5cobdzucy2q0vuvwd83qe7y1jlj7PDN-9f420b34-ca23-4c30-9231-4743875575b1

Created: 2025-06-28