Senior Administrative Assistant

The Senior Administrative Assistant will be responsible for a wide range of administrative and project-related tasks, ensuring the efficient and effective operation of the Administration Department and providing comprehensive support to the Vice Presidents. This position demands a high level of professionalism, discretion, and the ability to anticipate the needs of leadership. Responsibilities: Calendar & Staffing Management · Manage executive calendars. · Organize and facilitate in-person and virtual meetings, including scheduling, logistics, note-taking, preparing presentations, agendas and materials for meetings. · Track and manage employee timekeeping records and assist with payroll processing and time off requests. Presentation Design & Development: · Create visually appealing and professional presentations using software such as PowerPoint, Canva, or other design tools using branding guidelines. · Research and incorporate data, charts, and graphics effectively into presentations. Excel Spreadsheet Management & Analysis: · Create, maintain, and analyze complex spreadsheets in Microsoft Excel. · Utilize advanced Excel functions (e.g., formulas, pivot tables, charts, data validation) to track data, generate reports, and support decision-making. · Ensure data accuracy and integrity within spreadsheets. · Develop and maintain data tracking systems and dashboards. Office Organization & Management: · Maintain organized and efficient office systems, including electronic and physical files. · Manage office supplies and equipment, ensuring adequate stock and functionality. · Handle incoming and outgoing correspondence (mail, email, phone calls) with professionalism and efficiency. Strategic Administrative Support: · Assist leadership with the planning and execution of departmental projects and initiatives. · Prepare reports, memos, and other documents. · Coordinate travel arrangements and process expense reports. Communication & Interpersonal Skills: · Communicate effectively and professionally with internal and external stakeholders. · Maintain a high level of confidentiality, discretion and decorum. · Provide excellent customer service and support to patients, staff and visitors. · Act as a point of contact for the Administration Department. Required: · Associate’s Degree (Bachelor’s Degree preferred) · Minimum of 3-5 years of experience as an Administrative Assistant, preferably within a healthcare setting. · Proficiency in presentation design software (e.g., PowerPoint, Canva). Work samples may be requested. · Advanced proficiency in Microsoft Word and Excel, including experience with complex formulas, pivot tables, and data analysis. · Exceptional organizational and time management skills with a strong attention to detail. · Strong problem-solving and critical thinking skills. · Excellent written and verbal communication skills. · Professional demeanor and strong interpersonal skills. Preferred: · Microsoft Certification

Created: 2025-08-15