Human Resources Assistant

HR Assistant Contract 4-5 months Start ASAP Process- video interview Industry- Large healthcare system with multiple hospitals, non-profit, 7500+ employees Hours- full-time but must be able to work early or late a couple of times a month. You will know 2-3 weeks in advance (could be 6am-2pm or 12-7pm for example) Location- onsite daily in New Bedford (free parking) with occasional work at their other sites in the area like Fall River and Fairhaven. Need a car! Background check: yes + including immunizations Vaccinated: ideally yes for Covid + Flu (but they can decline) Why open: Contract. They need additional help to support their ongoing employee paperwork project Must haves: -HR or employee paperwork experience -Scheduling experience -Strong communicator (via phone and email) -Outlook & Excel (proficient) Preferred: -Healthcare, Hospital or Non-Profit -Associate or Bachelor degree Job Description: We are seeking a HR Assistant to handle critical paperwork and ensure accuracy in documentation and compliance within HR. The ideal candidate will have strong organizational and communication skills, a keen eye for detail, and the ability to manage multiple administrative tasks simultaneously and efficiently. Responsibilities Prepare, review, and process detailed paperwork, ensuring accuracy and compliance with policies and regulations. Maintain and organize employee records and filing systems (both digital and physical). Enter, verify, and update data in Excel spreadsheets with precision and attention to detail. Schedule employee appointments, sending reminder emails and calling to follow up. Coordinate and track deadlines, submissions, and approvals for key paperwork. Communicate with internal teams to gather necessary documentation. Handle confidential information with discretion and professionalism. Support general office administrative tasks as needed. Required Qualifications High school diploma or equivalent. 1+ years of HR experience. Strong attention to detail and ability to spot errors. Proficiency in MS Office (Excel, Word, Outlook). Excellent organizational and time management skills. Strong written and verbal communication skills. Ability to work independently and meet deadlines. Preferred Qualifications: Associate’s or Bachelor’s degree. Experience with HR document management activities. Familiar with employment paperwork and processes. Flexible about hours of work with appropriate notice time.

Created: 2025-08-15