Office Manager

Position Summary: We are seeking a dynamic, highly organized, and tech-savvy Office Manager to lead our front office operations while also serving as the Executive Assistant to the Plant Manager. This role is ideal for a professional who thrives in a fast-paced manufacturing environment, is an expert in Microsoft Excel and PowerPoint, and is capable of managing administrative tasks, front desk reception, and executive-level support with discretion and efficiency. Key Responsibilities: Office Management & Reception: Oversee day-to-day operations of the front office to ensure a professional and welcoming environment. Manage office supply inventory, vendor relationships, mail, and shipping logistics. Greet visitors and guests, manage sign-in procedures, and ensure compliance with safety/security protocols. Answer and route incoming calls and handle general inquiries. Coordinate meeting logistics, catering, and visitor arrangements. Executive Assistant Support: Provide high-level administrative support to the Plant Manager including calendar management, travel coordination, and expense reporting. Prepare, edit, and format reports, presentations, and internal communications. Assist with scheduling and preparing materials for internal and external meetings. Maintain strict confidentiality of sensitive business information and executive correspondence. Excel and PowerPoint Expertise: Build and maintain complex Excel spreadsheets (e.g., tracking metrics, dashboards, project timelines). Develop high-impact PowerPoint presentations for executive briefings, operational reviews, and board meetings. Compile and analyze data from multiple sources to support decision-making and performance tracking. Required Qualifications: Proven experience as an Office Manager, Executive Assistant, or Front Desk Administrator. Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, formulas, dashboards) and PowerPoint (design, animations, storytelling). Strong organizational, multitasking, and time management skills. Excellent written and verbal communication skills. Professional demeanor and customer-service orientation. High level of discretion and integrity when handling confidential information. Preferred Qualifications: Experience in a manufacturing or industrial environment. Familiarity with Microsoft Teams, SharePoint, and Outlook. Associate’s or Bachelor’s degree in Business Administration or related field. Work Environment: This is an on-site position based at the manufacturing plant. The role involves frequent interaction with cross-functional teams, vendors, and executive leadership.

Created: 2025-08-15