Experienced Office Manager

Seeking experienced Office Manager for dynamic sales force for a medical device distributorship. Must be highly organized, detail-oriented, and solution-focused, discreet and reliable, with the ability to handle sensitive information. The ideal candidate is proactive, a self-starter, possess a can-do attitude and able to work unsupervised as well as part of a team. The Office Manager plays a vital role in ensuring the seamless operation of the workplace by managing daily administrative functions and providing essential support to Sales Reps and help maintain a productive and positive workplace. This position exists to create an organized, efficient, and welcoming environment that enables employees to focus on their core responsibilities. This is a full-time position located on-site in Middletown, CT, not remote. Essential Functions Provide administrative support to Owner and Sales Reps to ensure effective and efficient office operations Ability to communicate effectively, both orally and in writing Excellent written and verbal communication; adept at proofing and clear instruction Organize office operations and serve as the point person for support processes including but not limited to office supplies, and general errands, maintain office conditions Manage daily operations of the business Will be the primary person for shipping and receiving Ensure daily deliveries are inventoried upon receipt and are verified for content and accuracy Ship and receive inventory, including all UPS/FedEx deliveries Create daily inventory reports Maintain inventory control and accuracy Keep equipment organized and ensure an efficient flow of parts and materials in and out Ensure sales orders are entered into MMS daily as needed Monitor daily cases for new purchase orders then enter into the MMS system Assist in closing PO’s by month end On-boarding of new sales reps with credentials, paperwork, et al Requirements 3+ years of office coordination or administrative support in a professional setting (medical/health industry a plus) Strong proficiency of Microsoft Office applications focus on Excel, Word and Power Point Skilled on Mac/Apple platform (bonus if also skilled on PC) and computer systems to manage day-to-day operations Savvy with office technologies and other IT tools and applications (web/cloud based) commonly used in business environments including calendaring software, document management, et al Must be able to start early, work late occasionally as needed Ability to lift at least 30 lbs. Must pass a pre-employment drug test and background check upon hire Benefits TBD

Created: 2025-08-15