Transportation Assistant

Open Date 9/5/2025 Position Dispatcher Category Transportation Description We are looking for enthusiastic, positive, experienced Transportation Assistant to join our team in the Supply Chain / Logistics field. The Transportation Assistant provides critical administrative and operational support to the dispatch and logistics team. This role assists with the coordination of driver schedules, communication with internal and external stakeholders, and billing tasks to ensure smooth, accurate, and efficient transportation operations. The ideal candidate has strong organizational skills, attention to detail, and a proactive approach to problem-solving. KEY RESPONSIBILITIES * Prepare and process billing documents, including freight invoices, customer billing, and reconciliation reports. * Maintain accurate records including delivery logs, fuel receipts, driver check-in/check-out sheets, and proof of delivery. * Track active shipments and provide timely status updates to customers and team members as needed. * Assist with the coordination of inbound/outbound freight and appointment scheduling. * Communicate with vendors, carriers, and internal teams to ensure service expectations are met. * File, organize, and archive transportation and billing documentation both digitally and physically. Assist with data entry and reporting using transportation and billing systems. * Perform general administrative tasks as needed to support the transportation team. QUALIFICATIONS * 1-2 years of experience in dispatch, transportation, logistics, or administrative support. * Familiarity with basic billing processes; experience with invoicing or freight billing is a plus. * Proficient in Microsoft Office (Outlook, Excel, Word); experience with TMS or billing software preferred. * Strong verbal and written communication skills. * Highly organized with a keen eye for accuracy and detail. * Ability to work collaboratively in a fast-paced, deadline-driven environment. * Customer service mindset with a professional attitude. Pay: $22.00/hr - $27.00/hr SAFETY REQUIREMENTS * Must wear closed toe and heal shoes when in the warehouse area. PHYSICAL REQUIREMENTS * Primarily sedentary role; must be able to sit and use a computer and phone for extended periods. * Occasional lifting of office supplies or logistics documents (up to 25 pounds). NOTE: The physical requirements are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Position Requirements Shift Days Full-Time/Part-Time Full-Time Exempt/Non-Exempt Non-Exempt Keywords EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Salary

Created: 2025-09-08