Correctional Office Assistant at Vandalia Correctional ...

Provide support services to a Correctional Center Educational Program.Essential Job Functions: * Prepare memorandums and letters as required. * Prepare spreadsheets and enter information pertaining to expenditures on provided software. * Create and maintain student records and files. * Maintain time records on all full and part time employees. * Provide student and registration information to the office of the Executive Dean for input on the campus computer system. * Prepare monthly time summaries for all programs. * Input attendance assignments and other information on OTS as required. * Create and maintain vocational reporting records as required. * Provide needed information for employee action forms as required. * Maintain HS/GED request records as required. * Prepare Purchase Orders and requisitions as required. * Provide information to the office of the Executive Dean to update Mid Term and grade rosters as required. * Prepare attendance forms for full and part time students. * Create and maintain file system on all correspondence. * Be on site a minimum of 37.5 hours per week (30 minute lunch). * Arrive at work site prior to beginning of established shift. * Attend both college and facility staff meeting as required. * Attend training as required. * Observe support and enforce the regulations policies and programs of the College and inform the President in writing of any problem that might have a detrimental effect on the College. * Conduct oneself in a professional manner. * Prepare financial reports under the direction of the Associate Dean as required. * Notify supervisor well in advanced of absence. * Abide by D.O.C. and Lake Land College regulations at all times. * Provide assistance in preparing classroom materials for instructors as required. * Answer phones and direct calls as required. * Act as receptionist in College area and direct traffic as required. * Assist institutional personnel during emergency situations. * Assist in preparation of EGCC Forms on the eligible students in programs. * Input information on OTS for Tuition Reimbursement Program as required. * Review attendance records to ensure compliance with EGCC requirements. * Assist in administering College Admission Testing as required. * Maintain equipment assigned area. * Maintain accurate control of keys on assignment. * Other duties as assigned. Education Requirements: * Associate Degree Preferred. Experience Requirements: Computer,Bookkeeping Experience,and Report Writing required. Knowledge: Knowledge of software and computer operation required.Book keeping and clerical functions required. Skills: Highly developed computer skills required.Good communications skills required. Personal Requirements: Good Interpersonal Skills.

Created: 2025-09-16