Bookkeeper/Office Manager

Ben Hardy & CoBookkeeper/Office ManagerLocation: San Francisco, CA (Remote with Weekly Office Visit)Company: Ben Hardy & Co: you an experienced bookkeeper with an eye for detail and a talent for office management? If so, we invite you to join our team at Ben Hardy & Co, a respected high-end remodeling contractor based in San Francisco.About Us:At Ben Hardy & Co, we take pride in our ability to transform dreams into reality through our high-quality remodeling and construction projects. As a small, close-knit team, we are dedicated to upholding our reputation for excellence and client satisfaction.Responsibilities:As our Bookkeeper/Office Manager, you will play a pivotal role in maintaining the smooth operation of our office and financial processes. Your responsibilities will encompass a wide range of tasks, including:Financial Management: Accurate record-keeping using Quickbooks Desktop, including accounts payable and receivable, payroll, and reconciliations.Office Administration: Handling administrative duties such as email correspondence, phone calls, and office supply management.Document Organization: Managing and organizing project documents, contracts, and vital records.Stakeholder Communication: Effectively communicating with customers, homeowners, subcontractors, and vendors.Project Support: Proficiency in Quickbooks Desktop is essential, with experience in construction project management software Procore considered a valuable asset.File Management: Organizing and maintaining files using Google Workspace and Procore.Cost Coding: Collaborating with Project Managers to manage cost coding of timecards and project costs.Payroll Processing: Managing employee timecards through Procore and processing payroll using ADP.Financial Reporting: Conducting monthly reconciliations and preparing year-end reports for tax preparation.Accounts Management: Managing accounts payable and accounts receivable, providing regular reporting.License Compliance: Monitoring all business, city, state, and contractor licenses for compliance.Expense Management: Maintaining and organizing scanned receipts and handling expense reimbursements.HR Support: Assisting with the new hire onboarding process and managing employee benefits and surance Oversight: Monitoring insurance policies in coordination with insurance agents and workers' compensation administrators.Job Tracking: Maintaining organized logs of all current jobs for tracking and costing purposes.Reporting: Updating reports to reflect ongoing balances related to jobs, subcontractors, and voicing: Generating client invoices and managing vendor and subcontractor invoices.Documentation: Requesting insurance certificates from subcontractors and customers and preparing/sending contracts, agreements, and W9 forms to subcontractors, obtaining signatures.Qualifications:To excel in this role, you should possess the following qualifications:Proficiency in Quickbooks Desktop.Procore experience is a plus.Minimum of 3 years of experience in bookkeeping, experience with construction bookkeeping a plus.Excellent organizational and time management skills.Strong attention to detail and accuracy.Ability to work independently and efficiently in a fast-paced environment.Effective communication skills to interact with various stakeholders.Familiarity with payroll processing using ADP is a plus.Knowledge of Google Workspace and experience with file organization.Understanding of job tracking, costing, and reporting.Ability to multitask and prioritize tasks effectively.Position Details:Job Type: Part-time (20-32 hours per week)Work Environment: Remote (with a weekly office visit)Flexible Hours: We understand the importance of work-life balance and offer flexible hours to accommodate your needs.Pay: $50/hr. - $75/hr. #J-18808-Ljbffr

Created: 2025-09-17