Legal Administrative Assistant (San Francisco)

We are seeking a detail-oriented and proactive Legal Administrative Assistant to join our team in San Francisco. The successful candidate will provide essential administrative support to our attorneys, paralegals, legal secretaries, Office Administration Director, business development team and other administrative staff, ensuring the smooth and efficient operation of the Firm. The Legal Administrative Assistant reports to the Legal Support Services Supervisor, is a hybrid work schedule (onsite 2+ days per week).The hourly range for the position of Legal Administrative Assistant at Nossaman is approximately $23.07 to $33.33 an hour. The successful candidate’s annual compensation for this position is reasonably expected to be set between $45,000 and $65,000 per year. However, actual compensation will depend on a variety of factors, including, without limitation, the candidate’s qualifications and experience.Key ResponsibilitiesDraft and/or edit correspondence, basic legal documents and miscellaneous forms/documentsPrepare and submit attorney expense reports and vendor invoices via Chrome RiverSchedule onsite and offsite meetings, schedule depositions and arrange conference/video callsAssist with attorney travel arrangements, including hotel and airline reservationsManage meeting planning, including reserving conference rooms, resolving scheduling conflicts and coordinating mealsComplete various paperwork, including conference registration, attorney memberships, sponsorship forms, etc.Maintain and organize physical and digital legal documents, ensuring proper indexing, filing and savingReview and edit pre-bills for attorneys and Legal Secretaries, coordinating with billing and finance teams as neededAssist and manage the intake process while coordinating with Legal Secretaries and the other departmentsFacilitate the printing, copying, scanning, distribution and saving of documents in coordination with other Firm resources and policiesEffectively and diplomatically interact with attorneys and staff across all officesManage and prioritize projects and tasks efficiently to ensure timely completionMaintain strict confidentiality at all times, consistent with the Firm’s policies and proceduresOther administrative tasks as assignedExperience and QualificationsHigh School Diploma or GED equivalent required1-2 years of experience as an Administrative Assistant, with preference towards experience working in a legal or professional services firmTechnology skills commensurate with modern office work, including working knowledge of Microsoft Outlook, PowerPoint, Word and ExcelAbility to multi-task, prioritize and work efficientlyAbility to handle multiple demands and shift priorities with easeAbility to work independently and be a self-starter, demonstrating an energetic attitudeExcellent grammar, spelling and proofreading skillsAbility to listen, communicate (written and verbal) and follow-up with personnel at all levels of the FirmFlexibility to meet Firm and client demands by working after-hours and overtime as neededAbility to perform at high levels in a fast paced, changing work environmentAbility to anticipate work needs and follow through with minimum directionKnowledge of legal terminology, legal and court procedures is preferredTyping of 50-60+ wpmThe successful candidate must be proactive, customer service oriented, energetic and reliable. As with all Firm positions, impeccable integrity, excellent judgment and sensitivity to others are essential. Enthusiasm, diverse interests and a good sense of humor are also useful and appreciated.Nossaman offers a competitive salary and generous benefits package. Qualified candidates are invited to apply online by submitting a cover letter, resume and salary requirements.Nossaman is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, genetic information, protected veteran status, marital status, sexual orientation, gender identity, gender expression, disability status or any other category protected by local, state or federal law. This policy applies to all aspects of Nossaman’s employment lifecycle including recruitment, placement, promotion, transfer, compensation, benefits, social and recreational activities.Nossaman LLP is a Fair Chance employer and will consider qualified applicants with arrest or conviction records for employment. Applicants will not be asked to provide information about any criminal history until a conditional offer of employment is extended. Employees at Nossaman have access to highly sensitive, confidential and valuable information of clients and others and certain criminal history may pose a significant risk to the Firm’s business operations and reputation.Agency submissions by invitation only. Unsolicited submissions will not be accepted. #J-18808-Ljbffr

Created: 2025-09-17