Payroll Analyst

Overview Scale AI is seeking a highly motivated Payroll Analyst to coordinate and manage technical payroll accounting activities; manage the preparation, maintenance, processing, analysis and auditing of manual and automated payroll data, information, records and reports; ensure accuracy and completeness of payroll transactions; lead, train and provide work direction and guidance to internal and external partners. Responsibilities Payroll Processing & Compliance: Oversee and ensure accurate, timely payroll operations including gross pay calculations, deductions, retroactive adjustments, and retirement contributions; ensure compliance with applicable laws, IRS regulations, and internal policies. System & Data Oversight: Maintain, audit, and update HR/payroll systems; identify and resolve discrepancies in collaboration with IT and vendors; ensure data integrity for employee records, benefits, taxes, and annuities. Accounting & Financial Reporting: Manage month-end payroll accounting, including journal entries and financial statements in NetSuite; coordinate payroll-related audits and reporting functions for retirement funds, annuities, and benefits. Communication & Support: Provide technical training and support to staff; respond to employee and external agency inquiries; compose and distribute payroll-related materials, employment verifications, and audit responses. Research & Regulatory Updates: Monitor and analyze legislative changes affecting payroll, retirement, health benefits, and tax codes; assist with policy implementation and system updates to maintain compliance and efficiency. Leadership & Training: Train, mentor, and provide work direction to payroll staff; plan and conduct workshops and technical training to ensure consistent understanding of payroll processes and compliance. Payroll Operations & Oversight: Perform complex payroll calculations and oversee the accurate input, coding, adjustment, and reconciliation of timesheets, forms, and applications. Regulatory Compliance & Interpretation: Interpret and apply relevant laws, regulations, and policies; ensure accurate and compliant payroll practices through regular auditing and monitoring. Communication & Confidentiality: Maintain cooperative working relationships, handle sensitive information with discretion, and manage the preparation of financial and statistical payroll records and reports. Required Skills Payroll & Accounting Expertise: Strong knowledge of payroll administration, month-end accounting processes, journal entries, and the preparation of financial statements and comprehensive reports. Regulatory & Benefits Knowledge: In-depth understanding of domestic and international laws, regulations, and policies related to payroll, retirement systems (e.g., 401(k), IRC 125, HSA), tax withholding, and employee benefits. Data Management & Compliance: Skilled in preparing, maintaining, verifying, auditing, and processing payroll records and reports, ensuring accuracy and compliance with applicable standards. Communication & Collaboration: Excellent oral and written communication skills with the ability to collaborate effectively and professionally with internal teams and external partners. Experience: Must have 3-5 years of processing experience with ADP Workforce including hourly/salary employees. International Payroll: Must have 3-5 years of processing experience with international payroll - working knowledge of PEO/EOR systems. Accounting Month End: Must have 3-5 years of accounting month-end experience - processes/procedures along with journal entry preparation and using NetSuite and preparing financial statements and comprehensive accounting reports. Location & Education: Must be able to work in SF or NYC office 3 days per week; Associate's degree with coursework in accounting, business or related field. Compensation & Benefits Compensation packages at Scale for eligible roles include base salary, equity, and benefits. The salary range for this full-time position in San Francisco, New York, and Seattle is $92,000 — $115,000 USD. Equity-based compensation is available subject to Board approval. Benefits include comprehensive health, dental and vision coverage, a learning and development stipend, generous PTO, and may include a commuter stipend depending on location. Policies & Diversity We are an inclusive and equal employment opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability status, gender identity, or veteran status. We provide reasonable accommodations during application and recruiting and may be able to assist with accommodations at . Please reference the Know Your Rights poster and Pay Transparency provision for more information. We collect, retain and use personal data for recruitment purposes; see our privacy policy for details. Important Note PLEASE NOTE: Our policy requires a 90-day waiting period before reconsidering candidates for the same role to ensure a fair and thorough evaluation of all applicants. About Us At Scale, we believe that the transition from traditional software to AI is one of the most important shifts of our time. Our mission is to accelerate AI adoption across industries. Our products power the world's most advanced LLMs, generative models, and computer vision models, and we work with customers ranging from OpenAI, Meta, and Microsoft to U.S. government agencies and large enterprises. #J-18808-Ljbffr

Created: 2025-09-17