Executive Assistant to the CEO

About LindyWe're on a mission to free humanity from work. What if your AI teammate could manage your inbox, run your calendar, manage your meetings, communicate with clients, and close deals?As crazy as it sounds, humanity has already freed itself once — from hard, menial work. We’re just finishing the job, using AI agents to automate all knowledge work.Our goal is to build AI employees that can collaborate with humans and other AI employees across all channels (email, Slack, Zoom, phone calls, etc), pursue ambiguous goals in dynamic contexts, and continuously learn from their experience.The RoleAs the Executive Assistant to the CEO at Lindy, you will provide comprehensive administrative support to the founder, own calendar management, lead company onboarding, and coordinate with external contractors and agencies. This role requires exceptional organization, proactive problem-solving, and the ability to thrive in an ambiguous dynamic startup culture.We are an in-office company and this role will require in-office presence 5 days a week.Who You AreManage and prioritize the founder’s calendar, appointments, and meeting logistics, ensuring optimal time allocation and preparation for all engagementsServe as the primary point of contact for scheduling, both internally and externally, and handle all communications regarding the founder’s availabilityHandle confidential information with the utmost discretion and professionalismAssist with travel arrangements, expense reporting, and ad hoc personal tasks as neededMaintain digital organizational systems (e.g., G-Suite, Notion, Slack) to streamline workflows and documentationWorld-class written communication skillsAbility to operate with high ambiguityStrong organizational skills and ability to prioritize and manage multiple tasks without anything falling through the cracksDeep attention to detailResourcefulness, agency and ability to “figure it out”Strong work ethicStellar collaboration skillsResponsibilitiesProcess and triage emailKeep the CEO advised of time-sensitive mattersHelp manage the CEO’s calendar in conjunction with his Lindy AI Agent, and help him audit his timeOversee the end-to-end onboarding process for new hires, including preparing materials, ordering equipment, and ensuring a smooth integration into the companyCoordinate travel arrangements for CEO and potential candidatesPartner with Recruiting to collaborate the CEO’s calendar and interviewsManage Accounts Payable with the support of the company accountantsManaging software permissions (e.g. granting access to teammates)Go-to resource for employee needs as pertains to HR, Immigration and other day to day needsAdditional tasks as neededRequirements3-5+ years of experience as an Executive Assistant, ideally in a startup or high-growth environment working for C-suite level executivesProven expertise in calendar management and executive support, with the ability to anticipate needs and proactively resolve scheduling conflictsStrong organizational skills and attention to detail; able to manage multiple priorities and deadlines in a fast-paced settingExperience managing onboarding processes and working with HR or operations teamsHigh level of discretion, trustworthiness, and emotional intelligenceTech-savvy, with proficiency in G-Suite, Notion, Slack, and other productivity toolsFlexible and adaptable, willing to work outside standard business hours as neededAbility to work in person 5 days a week from a San Francisco officeBenefitsCompetitive salary and generous equityHealth coverageSubsidized lunch programThe fun of working at a no-nonsense startup that just wants to build an amazing product and businessCompensationSalary Range: 110K to 160K OTE #J-18808-Ljbffr

Created: 2025-09-17