Paralegal for the Legal Department / Executive ...

JDC, a global humanitarian organization, has an exciting opportunity for a professional with diverse experience across paralegal or legal assistance, executive assistance, and project management/coordination. We’re seeking a Paralegal to the Legal Department / Executive Assistant to the General Counsel to assist in advancing the goals of the Legal department, with about 75% of time spent on paralegal work and 25% on executive assistance. This role will ensure that projects move forward smoothly, serve as a liaison between departments, reinforce legal procedures, provide other legal assistance, and provide day-to-day administrative assistance for the General Counsel and Legal team. This role is part of a small team within a large nonprofit that has over 100 years of experience doing meaningful work around the world.Thinking about applying?Frequently cited statistics show that certain applicants may hesitate to apply for positions due to a false perception that they must meet 100% of the qualifications. We encourage you to apply if you meet a majority of the requirements. We look forward to your application.What will you do as a Paralegal / Executive Assistant?Project CoordinationAssist with overseeing projects and tasks for the Legal department, including identifying action items, task management, and follow-upManage coordination between the Legal department and other departments by scheduling regular meetings, coordinating agendas, taking notes and overseeing follow-upCoordinate electronic signatures for contracts and physical signature and notarization, where requiredLegal AssistanceManage legal templates to ensure they are up to date and properly filled outGuide and educate other departments in contracting proceduresResearch local and international regulations and laws with regard to corporate governance and document authenticationTravel within New York City to have documents certified, authenticated, and apostilledAssist with corporate governance, including preparation of corporate resolutions and meeting minutesOwn the organization of Legal department information, including managing the department’s shared drives and updating information repositoriesAdministrationProvide day-to-day assistance to the General Counsel and Legal departmentCoordinate the vendor procurement processLiaise with Finance; submit invoices for payment, track and report expenditures, maintain petty cashManage, organize, and maintain documents in paper or electronic filing systemsAssist with drafting, proofreading, editing, and sending legal documents (e.g. resolutions, powers of attorney), emails, letters and other communications to Board members and staffSchedule meetings for the Legal DepartmentManage calendars and book travel for the General CounselWhat qualifications are required to be our Paralegal / Executive Assistant?Prior experience as a legal assistant/secretary/paralegal, administrative or executive assistant, or equivalentExperience with legal procedural researchOutstanding detail-orientation and organizational skillsAbility to work on one’s own, manage large workloads, and meet deadlinesExcellent verbal and written communication skillsAbility to proactively anticipate and resolve problemsExcellent follow-through and responsiveness, comfortable interacting with colleagues at all levels to ensure tasks are accomplishedInterest in, and ability to learn, new skills and concepts, particularly in the legal and administrative fieldsTeamwork and customer-service skills/mindsetAdditional Preferred Skills and Competencies:Bachelor’s/Associate’s degree in paralegal studies or a paralegal certificateExperience with legal operations systemsKnowledge of, and experience with, having documents certified, authenticated, and apostilledStrong knowledge of Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, SharePoint, and Teams), Zoom, and DocuSign, or comparable applicationsPassion for humanitarian work and/or global Jewish serviceProficiency in Russian, Hungarian and/or Hebrew languageAdditional DetailsEmployment Type: Full-TimeHours: 35 hours/week, 8:45 AM – 4:45PM with a 1-hour lunch breakLocation: Hybrid from New York, NY in office Tuesdays and Thursdays and as neededReports to: General Counsel and Chief Compliance OfficerJob Function/Department: LegalWhat are the compensation and benefits for the Paralegal / Executive Assistant?This is a full-time position paid semi-monthly at a salary of $75,000-$85,000 per year; in determining where a candidate falls in that range JDC considers several factors, including skills and experience, internal equity, and cost of living in location of work. This role is non-exempt per the FLSA.We offer an excellent benefits package, including but not limited to:100% paid medical and dental insurance for employee coveragePaid time off, including 15 vacation days, 15 sick days, 3 personal days, 10 national holidays, and up to 14 Jewish holidays depending on the Jewish calendar for any given year12 weeks of paid parental leave for full-time staff who have worked with JDC for at least 1 year403(b) with JDC contributions of 6.5% of salaryFlexible Spending Accounts (FSA), commuter benefits, and life insuranceLearning & Development: Ongoing opportunities for professional development through workshops and trainings with our internal L&D programFood Perks: Bagel Thursdays and beverages/snacks in the office for on-site and hybrid employeesWhy work at JDC?The People– What we hear most from our team members is that they enjoy working with others who share their passion for doing good; Our staff aim to use their skills to make a positive difference in the lives of othersA Global Environment– you will have the opportunity to develop a global perspective, working with staff from the U.S., Israel, the Former Soviet Union, and all over the worldTikkun Olam– This Jewish value of “repairing the world” is deeply important to us. Collectively we are dedicated to making a positive impact on the lives of othersEqual Employment OpportunityJDC is proud to be an equal opportunity employer. As the world’s leading global Jewish humanitarian organization, we are committed to treating people with compassion and respect.All qualified applications will be considered for employment without regard to age, race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity or expression, pregnancy, reproductive health decision-making, marital status, height, weight, disability, mental disorder, familial status, veteran status, genetic information, AIDS/HIV-positive status, victim of domestic violence, sex offenses or stalking, or any other protected characteristic as established by law.Apply Now!Submit your resume here.Application Deadline: RollingExpected Start Date: Mid-October 2025____________________________________________________________About JDCJDC -- the American Jewish Joint Distribution Committee or "The Joint" -- is the leading Jewish humanitarian organization, working in 70 countries to lift lives and strengthen communities. We rescue Jews in danger, provide aid to vulnerable Jews, develop innovative solutions to Israel’s most complex social challenges, cultivate a Jewish future, and lead the Jewish community’s response to crises. For over 100 years, our work has put the timeless Jewish value of mutual responsibility into action, making JDC essential to the survival of millions of people and the advancement of Jewish life across the globe.For more information, please visit#J-18808-Ljbffr

Created: 2025-09-17