Onboarding Associate

Base pay range$55,000.00/yr - $65,000.00/yrPosition DescriptionTitle: Onboarding AssociateReports to: Onboarding ManagerSalary Range: $55,000-$65,000 annually with potential for annual bonus based on firm profitability and employee performance.OverviewNWAM, LLC dba Northwest Asset Management is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. Diverse and inclusive teams have a positive impact on the services we provide our clients and advisors. We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique. Military veterans and spouses are highly encouraged to apply. NWAM, LLC dba Northwest Asset Management is an SEC Registered Investment Adviser.Job SummaryThe Onboarding Associate will be responsible for supporting the Onboarding Manager in all aspects of the onboarding process of new advisors and their clients. This individual will work closely with advisors to ensure a smooth transition and onboarding of their clients and book of business. The Onboarding Associate will specialize in the administrative process of onboarding advisors and assist the Onboarding Manager in transitioning advisors to the respective teams.Duties and ResponsibilitiesAssist Onboarding Manager with advisor phone calls, emails and tasksParticipate in team transition callsPerform NIGO resolutions in a timely manner and reach out to advisors as necessaryMaintain open communication between Onboarding team and other departmentsPrefill documents and send out DocuSigns ensuring accurate completionWork in Excel to bulk prefill documentsSend out alerts from custodians to advisors and staffProcess assigned tasks in a timely mannerAssist with onboardings of new advisorsWork directly with custodians and service teams to ensure accurate processing of documents submittedOther responsibilities as assigned.Requirements and QualificationsBachelor’s degree from an accredited college or university.Prior investment industry experience preferred.Securities Industry Essentials (SIE) or ability to obtain within 6 months.Solid strategic thinker and problem solver.Strong organizational and project coordination skills with the ability and experience to handle and prioritize multiple assignments and conflicting deadlines, while providing a high level of client service.Ability to work effectively under pressure with tight deadlines, with attention to detail, and the ability to handle conflict and negotiate resolution.Ability to be responsible for confidential and time sensitive material.Proficiency with windows-based software (e.g. Word, Excel, and PowerPoint) and Outlook is required.Excellent written and verbal communication skills – clear, concise and organized.Ability to work in a team-based environment, proactively covering and sharing task responsibilities with other team members.Be self-motivated, show initiative and creativity in all aspects of work (e.g. creating new methods to streamline tasks).Work independently with little supervision and know when to ask for guidance, clarification, and assistance.Possess a high level of professionalism, confidentiality, discretion and judgment.Team player, with strong coaching and listening skillsDesire/ability to work successfully in a small company environmentSeniority levelEntry levelEmployment typeFull-timeJob functionHuman ResourcesReferrals increase your chances of interviewing at Northwest Asset Management by 2xInferred from the description for this jobHuman Potential Coordinator (Employee Relations)Drug and Alcohol Compliance Coordinator (pre and post employment programs) - REMOTEWe’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr

Created: 2025-09-17