Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer OM Financial Group, a rapidly growing financial services firm located in Boston, is looking for a motivated and experienced Executive Assistant to the CEO. Candidate is expected to be a highly organized multitasker with strong attention to detail who can quickly pivot and possesses a willingness to take ownership of their responsibilities. This will be an in-person role based out of our Boston office. Responsibilities Act as primary contact for day-to-day internal and external needs related to the CEO and independently and professionally resolve requests while maintaining a positive and proactive attitude Research, prioritize, and follow-up on incoming issues and concerns addressed to the CEO through email, mail, phone calls, or verbally, including those of a confidential and critical nature Exercise independent judgment and initiative when responding to internal and external inquiries, orally, or in writing by email, or otherwise Acting on behalf of the CEO, prioritize conflicting needs and independently determine the appropriate course of action to ensure smooth operations Proactive calendar management for the CEO to maximize time management and meeting effectiveness while keeping the CEO well informed and prepared for upcoming commitments, responsibilities, and meetings Coordinate complex travel arrangements for the CEO and assist in managing agenda and logistics for high level meetings and company events Follow-up on relationships established by the CEO to cultivate connections and work with the CEO to establish outreach opportunities Manage the CEO’s correspondence, including email, mail, and phone calls Prepare agendas, presentations, reports, and documents while assuming ownership of maintaining executive project management software with a focus on accuracy and efficiency Oversee and submit the CEO expense reports in a timely and accurate manner Manage time to be effectively responsive and adaptive to the daily needs of the company Collaborate with internal teams to ensure business needs are met and expectations are exceeded Assist in providing backup coverage to additional departments and roles as needed Other projects and duties as assigned Qualifications 3+ years of experience as an Executive Assistant to director level or above, preferably at least 1 year directly supporting a C-suite executive Flexible schedule to support a high-level executive Strong proficiency in computer literacy, especially with Microsoft Office Suite Experience with project management or task management software Ability to travel with executive to conferences, meetings, and events as needed Capable of making independent and proactive decisions while managing multiple priorities in a fast-paced setting while staying composed under pressure Energetic self-starter who is capable of taking initiative with outstanding written and verbal communication skills Ability to maintain highest level of professionalism and confidentiality in handling sensitive information Excellent organizational, interpersonal, research, and time management skills Ability to work in a team environment with a positive, professional, and flexible attitude Details Seniority level: Mid-Senior level Employment type: Full-time Job function: Administrative #J-18808-Ljbffr

Created: 2025-09-17