Administrative Associate III, Stanford Law School

OverviewAdministrative Associate III, Stanford Law School. The Faculty Support Team (FST) at Stanford Law School seeks a full-time Administrative Associate III to join its administrative, academic and legal services team. The FST is part of the Administrative Support Department and supports faculty with the development and implementation of academic content for students as well as the general research and teaching agendas of the faculty.This position is hybrid eligible after an initial training period when you will be coming in five days per week. You will report to the Director of Administrative Support Services and are expected to work independently as well as part of a team dedicated to the law school’s mission.ResponsibilitiesMay act on behalf of the supervisor, department manager, or chair in establishing priorities and identifying and resolving administrative problems.Oversee and/or perform duties related to scheduling, organizing, and operating conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget.Coordinate logistics for class speakers or visitors.Research articles, topics, and case law using various internet search engines and research databases; conduct research and help prepare presentations related to topical pose and draft documents and correspondence for presentations, course handouts/materials, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure the accuracy of content in unit documents, displays, reports, brochures, social media, and/or websites.Research, prepare and record copyright permission requests for course materials through Copyright Clearance Center.Plan and schedule calendars, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. May obtain visas and other travel documentation as needed.Liaison to corporations, judiciary, academics, law firms, the media, and government officials.Coordinate assignments for student research assistants and schedule student meetings as needed.Edit and process letters of recommendation for academic positions as well as student clerkships.Create complex reports and spreadsheets using specialized software and systems.Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting deadlines, reviewing work for quality and timeliness, and providing performance review input.Minimum RequirementsEducation & Experience:High school diploma and four years of administrative experience, or a combination of education and relevant experience. A bachelor’s degree and research or administrative experience in a corporate or academic setting are strongly preferred.Knowledge, Skills And AbilitiesAdvanced computer skills and experience with office software and email applications, including advanced formatting features and complex mathematical functions in Word and Excel.Proven ability to follow through and complete projects.Excellent organizational skills and attention to detail.Strong verbal and written communication skills.Excellent customer service and interpersonal skills.Ability to prioritize, multi-task, and assign work to others.Ability to take initiative and own projects.Ability to routinely and independently exercise sound judgment in decision-making.Preferred Skills And AbilitiesMust have or be willing to promptly acquire knowledge of computer-based research programs such as Lexis or Westlaw. Should gain working knowledge of Stanford systems, including Oracle, if not already proficient.Pay range: The expected pay range for this position is $39.46 to $44.30 per hour.Additional InformationStanford University provides pay ranges representing a good-faith estimate of what the university reasonably expects to pay for a position. The offered pay will be determined based on factors such as duties, qualifications, budget, equity, location and market pay.Base pay is only one aspect of the rewards package. Detailed benefits information is available at Cardinal at Work and may be discussed during the hiring process.Note: The job duties listed are typical examples and not a comprehensive inventory of all duties. Duties may vary by department or program. Employees may also perform other duties as assigned.Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.New staff hires must successfully pass a background check prior to starting work at Stanford University.Job DetailsSchedule: Full-timeJob Code: 4098Employee Status: RegularGrade: FRequisition ID: 106898Work Arrangement: Hybrid EligibleSeniority levelEntry levelEmployment typeFull-timeJob functionAdministrativeIndustriesOnline Audio and Video MediaReferrals increase your chances of interviewing at Inside Higher Ed by 2x.Get notified about new Administrative Associate jobs in Stanford, CA. #J-18808-Ljbffr

Created: 2025-09-17