Senior Executive Assistant

OverviewThe Senior Executive Assistant provides high-level administrative support to the Executive Vice President and CIO of the Information Services Department in a dynamic, fast-paced environment. This role requires exceptional organizational skills, discretion, and the ability to manage complex and confidential tasks independently with minimal guidance.Executive SupportManage heavy calendar scheduling, coordinate meetings across multiple time zones, and handle all aspects of travel planning and munication & CoordinationServe as a liaison between the Executive Vice President and internal/external stakeholders, ensuring timely and professional communication.Document PreparationDraft, edit, and prepare correspondence, reports, presentations, and other materials with a high degree of accuracy and professionalism.Operational SupportSubmit and track expenses, process timecards, and manage office supplies and resources.Project & Program InvolvementSupport strategic initiatives and special projects, with opportunities to lead or coordinate program activities.Confidentiality & DiscretionHandle sensitive information with the utmost confidentiality and professionalism.Team CollaborationProvide guidance to staff and collaborate effectively with cross-functional teams.There are two on-site locations this role will report to depending on the executive’s schedule:Children’s National Hospital – 111 Michigan Ave., NW Washington, DCChildren’s National Inventa Campus – 1 Inventa Pl, Silver Spring, MDQualificationsBachelor’s Degree (Required)Relevant experience beyond the minimum required work experience may substitute for the educational requirement on a 1-to-1 ratio (i.e., one year of relevant work experience equals one year of required education).Minimum Work Experience: 5 years related administrative or secretarial experience, preferably in a challenging and fast-paced environment (Required)Required Skills/KnowledgeDemonstrate proven ability to analyze and interpret data, prepare complex reports, ensure compliance with policies/procedures, track budgets and timelines, coordinate scheduling of large, multi-disciplinary meetings, and organize files and correspondence.Functional AccountabilitiesAdministrative and Secretarial: Schedule appointments and arrange meetings, conferences and travel; ensure the executive’s knowledge of schedule 24 hours in advance; may create meeting agendas, sit in meetings and take anize and maintain the executive’s correspondence and records, follow up on pending matters with limited direction and provide feedback in a timely manner.Facilitate and expedite workflow within the executive’s scope of oversight; initiate follow-up action as needed.Research a wide variety of information requests independently; analyze and interpret data from a variety of sources, and prepare trends and status reports for the municationServe as a liaison to other executives, assistants, internal and external municate and/or coordinate the executive’s instructions and desires with various individuals and/or departments/divisions; furnish and obtain information from others as needed.Receive and screen calls, correspondence, and/or visitors for the executive.Answer routine inquiries, and obtain/furnish information to save the executive’s time.Office TechnologyOrganize and prepare complex documents requiring the integration of multiple office technology and software tegrate varying software and learn new computer applications to meet unique work needs and improve productivity.May serve as a resource to others on a variety of subjects to include office equipment, software applications, and information processing procedures.Project Management/ CoordinationPrioritize and manage/coordinate project(s), and follow through on issues in a timely manner.Delegate tasks to lower level staff as needed.May oversee and guide the workflow of lower level staff.SafetySpeak up when team members appear to exhibit unsafe behavior or performance.Continuously validate and verify information needed for decision making or documentation.Stop in the face of uncertainty and take time to resolve the situation.Demonstrate accurate, clear and timely verbal and written communication.Actively promote safety for patients, families, visitors and co-workers.Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and anizational AccountabilitiesBudgeting and Planning: Assist in the formulation of budget, business planning, and related planning functions; help track the overall budget for the executive by monitoring budget reports and reporting expenditures and allocation of funds and resources on a regular and timely basis; may process invoices, reimbursements and other anizational Commitment/IdentificationPartner in the mission and upholds the core principles of the mitted to diversity and recognizes value of cultural ethnic differences.Demonstrate personal and professional integrity.Maintain confidentiality at all times.Customer ServiceAnticipate and respond to customer needs; follows up until needs are met.Teamwork/CommunicationDemonstrate collaborative and respectful behavior.Partner with all team members to achieve goals.Receptive to others’ ideas and opinions.Performance Improvement/Problem-solvingContribute to a positive work environment.Demonstrate flexibility and willingness to change.Identify opportunities to improve clinical and administrative processes.Make appropriate decisions, using sound judgment.Use resources efficiently.Search for less costly ways of doing things.Primary Location: District of Columbia-WashingtonWork Locations: CN Hospital (Main Campus) 111 Michigan Avenue NW Washington 20010Job: Non-Clinical ProfessionalOrganization: OperationsPosition Status: R (Regular) - FT - Full-TimeShift: DayWork Schedule: 8-5; as needed outside business hoursJob PostingSep 10, 2025, 3:47:54 PMFull-Time Salary Range: 67350.4 - 112257.6Childrens National Hospital is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender, identity, or other characteristics protected by law. The “Know Your Rights” poster is available here: and the pay transparency policy is available here: Know Your Rights Pay Transparency Nondiscrimination Poster.Please note that it is the policy of Children/'s National Hospital to ensure a “drug-free” work environment: a workplace free from the illegal use, possession or distribution of controlled substances (as defined in the Controlled Substances Act), or the misuse of legal substances, by all staff (management, employees and contractors). Though recreational and medical marijuana are now legal in the District of Columbia, Children's National and its affiliates maintain the right, in accordance with our policy, to enforce a drug-free workplace, including prohibiting recreational or prescribed marijuana. #J-18808-Ljbffr

Created: 2025-09-17