Project Coordinator, Private Events

OverviewGolden State is looking for a proactive Project Coordinator to join our Private Event Sales team. We need a highly organized individual to juggle multiple priorities, from administrative tasks and client communication to managing team projects and streamlining processes. This role is crucial to the team's success, ensuring that all projects run smoothly, and event details are flawlessly executed. This position reports to the Director, Private Event Sales.This is a great opportunity to share your expertise while learning more about this growing sports and entertainment organization that values your initiative and dedication!This is a full-time position based onsite in San Francisco, CA.ResponsibilitiesLead and manage special projects for the team, including creating and updating marketing materials, managing the team's LinkedIn page, and streamlining sales processes and gift inventoryUse Notion and Asana to keep the team's project calendar up-to-date and to track progress on all initiativesAssist the Private Events team with administrative tasks for pending events and contractsCreate proposals and license use agreements for clients, manage client gifts and promotional items, and maintain all client files in SalesforcePartner with internal teams (e.g., Premium Sales, Marketing, Accounts Receivable, Legal, etc.) to ensure a seamless workflow to close out events and move projects along including end of year gifting and marketing campaignsServe as the primary point of contact for internal teams regarding event updates and communicationsCreate detailed event documents to ensure all departments are aligned on event operationsCultivate and maintain client relationships to support future businessAssist in managing leads with a sense of urgency and in line with company standardsCreate and manage event bookings using our sales systemAssist with site visits and tours for prospective clients; help with post-event summariesOther duties as assignedRequired Experience and SkillsBachelor’s degree or equivalent work experienceMinimum of 2 years in project management, special events, hospitality, or client managementExceptional time management, organizational, and operational project management skillsExperience creating work plans, meeting agendas, and using collaboration tools is a plusExcellent written and verbal communication skills; ability to present information clearly and professionallyMeticulous attention to detail, a strong sense of self-directed initiative, and a drive for continuous improvementCalm demeanor under pressure with the ability to prioritize workload and act with urgencyTime CommitmentAbility to work non traditional hours, including mornings, evenings, and weekends, as neededCompensation$32.41 per hour + BonusComprehensive Medical, Dental and Vision benefits for employees and dependentsEmployer 401K matchVacation, Summer Half-Day Fridays and a generous paid time off plan for pregnancy and parental leavesWarriors home tickets, team store discount and more!Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.Golden State is an equal opportunity employer.We will ensure that qualified applicants with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. #J-18808-Ljbffr

Created: 2025-09-17