Catering Sales Coordinator

Catering Sales Coordinator page is loaded## Catering Sales Coordinatorlocations: San Francisco, CAtime type: Full timeposted on: Posted Todaytime left to apply: End Date: November 1, 2025 (30+ days left to apply)job requisition id: R100116850**ASM Global - The Moscone Center is looking for a Catering Sales Coordinator to join the Team for our F & B Brand, SAVOR.**ASM Global, the world leader in privately managed public assembly facilities, is seeking a highly organized and detail-oriented **Catering Sales Coordinator** to join our dynamic Sales and Food & Beverage team at the Moscone Center. This is an outstanding opportunity for a professional with a passion for client service, sales administration, and event operations.### **POSITION SUMMARY**The Catering Sales Coordinator provides comprehensive administrative and operational support to the Catering Sales department, facilitating seamless coordination of client accounts, event documentation, and internal processes. This role plays a critical part in ensuring exceptional client experiences, accurate sales tracking, and efficient execution of events.**KEY RESPONSIBILITIES****Sales and Administrative Support*** Serve as a professional first point of contact for clients, providing courteous and knowledgeable assistance.* Support Sales Managers in all administrative aspects of sales operations, including the preparation and distribution of proposals, contracts, letters, menus, and client correspondence.* Maintain and update exhibitor and client event files, ensuring all contracts, due dates, deposits, and payments are accurately recorded and tracked.* Process client billing, invoices, credit card charges, and monitor past-due accounts to support timely collections and revenue management.* Prepare and distribute catering documentation, including event orders, daily reports, delivery receipts, tip sheets, and updates to ensure flawless event execution.* Coordinate internal communications and correspondence with clients, other facilities, and departments to ensure seamless operations.**Event Coordination and Operational Excellence*** Maintain the monthly sales and event calendar, tracking license numbers, COD event forecasts, and critical deadlines for sales and operational activities.* Monitor exhibitor services during shows and provide hands-on support at the service desk to address client needs promptly.* Assist in managing special sales initiatives, such as amenity programs or client engagement campaigns.* Update and maintain accurate event information on the company website and internal reporting systems.**Sales Administration and Reporting*** Assist in tracking event sales forecasts and provide analytical reporting to Sales Managers to inform strategic decisions.* Support sales follow-up activities, ensuring timely client communication and attention to all administrative details that drive revenue and client satisfaction.* Participate in special projects as assigned, contributing to process improvements and operational efficiencies within the Sales and Catering departments.### **QUALIFICATIONS AND SKILLS*** Proven clerical and administrative skills, including proficiency in Microsoft Office Suite (Excel, Word, Publisher) and typing at 60 WPM.* Experience with hospitality, event management, or sales administration software is highly desirable.* Exceptional written and verbal communication skills, with a professional demeanor in client-facing interactions.* Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously.* Strong time management skills and flexibility to work occasional weekends or holidays as required.* BA/BS degree preferred.* Prior experience as a catering assistant, event coordinator, meeting coordinator, or in sales administration is strongly preferred.### ### **COMPENSATION****Hourly Rate:** $25–$35 DOEOur employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area. #J-18808-Ljbffr

Created: 2025-09-21